HANDLING OF SENSITIVE INFORMATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86B00885R000800990378-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: April 24, 2007
• Sequence Number: 378
• Publication Date: November 17, 1980
• Content Type: MEMO

TRANSMITTAL SLIP
FORM No
1 FEB 55 241
REPLACES FORM 36-8
WHICH MAY BE USED.
 ADP86B00885R000800990378-3 E~
Approved For Release ?fi*7(941,: -QIIA-
JAL
17 November 1980
MEMORANDUM FOR: See Distribution
FROM : Deputy Director of Central Intelligence
SUBJECT : Handling of Sensitive Information
1. It has come to the attention of the offices of the DCI and DDCI
that certain particularly sensitive information, including documents
on DDS&T special projects, is not being handled correctly in the DCI Area
with respect to good record keeping and security practices. Certain
sensitive documents are being handcarried directly to the DCI or DDCI
offices thereby completely bypassing the Executive Registry.
2. The Executive Registry acts as the sole record keeping arm of
the DCI and DDCI's offices. When this arm is bypassed, the record keeping
system cannot show whether such sensitive documents or projects have been
seen, approved/disapproved, or given directed action by the DCI or DDCI.
Furthermore, inappropriate handling can lead to unauthorized disclosure
of sensitive projects. In order to amend the system the following action
will be adhered to when handling particularly sensitive information.
a. Particularly sensitive items which are handcarried to the
immediate offices of the DCI and DDCI will first be registered for
control purposes through the Executive Registry.
b. If the particular office serving the handcarried sensitive
material does not want a copy to be retained in the Executive
Registry, it is requested that the action office concurrently
provide the Executive Registry with a blind memorandum. This blind
memorandum serves as a record showing the existence of the paper
and any comment or decision made by the DCI or DDCI. The action
office will become the office of record but the Executive Registry
will have a trail to that particular office for future reference. A
sample of a blind memo is attached.
c. In cases where applicable, the Executive Secretary, Chief
and Deputy Chief of Executive Registry will be briefed on special
projects in order to comply with secure handling of the sensitive
documents.
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3. These procedures were previously set forth in a memo on
the same subject from the Executive Secretary dated 28 July 1978.
They are again being distributed in order to remind each Deputy
Director and Office Head of the correct procedures to he followed.
Attachments:
Blind Memorandum Sample
Executive Secretary Memo,
dated 28 July 1978
Distribution:
Deputy Director for Resource Management
Deputy Director for Collection Tasking
Deputy Director for Administration
.Deputy Director for Operations
Deputy Director for Science & Technology
Deputy Director for National Foreign Assessment
Director of Public Affairs
Legislative Counsel
General Counsel
Comptroller
Director, O/PPPM
Director, EEO -
O/DDC km (4Nov80)
Distribution:
As above
1 - DCI
1 - DDCI
1 - ES
1 - AO/DCI
1 - ER
IL
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MEMORANDUM FOR
VIA
FROM
SUBJECT
ACTION REQUESTED
* ACTION TAKEN
OFFICE OF RECORD
Director of Central Intelligence
: Deputy Director of Central Intelligence
Deputy Director for Operations
Review and Approve
DCI approved.. .or DCI returned to DDO with comment
DDO
* To be recorded by SA/DCI or originator (in those cases where the DCI or
DDCI personally hands the paper back to DD) and furnished Executive
Registry.
Approved For Release 2007/04/25: CIA-RDP86B00885R000800990378-3