DIRECTORATE OF ADMINISTRATION 1984 PROGRAM SUPPLEMENTAL SUPPORT PACKAGE
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP86B01123R000100060009-5
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
11
Document Creation Date:
December 22, 2016
Document Release Date:
June 26, 2008
Sequence Number:
9
Case Number:
Content Type:
REPORT
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CIA-RDP86B01123R000100060009-5.pdf | 400.39 KB |
Body:
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DIRECTORATE OF ADMINISTRATION
1984 PROGRAM
SUPPLEMENTAL SUPPORT PACKAGE
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CONTENTS
Page
EXECUTIVE SUMMARY .................................................................................. 1
I. OVERVIEW AND METHODOLOGY .................................................... 2
II. ACTIVITY DESCRIPTION AND JUSTIFICATION ............................ 4
A. Personnel .................................................................................................. 4
1. Orientation and Training .................................................................... 4
2. General Support at Headquarters ...................................................... 5
a. Data Processing .............................................................................. 6
b. Logistics .......................................................................................... 7
c. Finance ............................................................................................ 7
d. Communications ............................................................................ 8
e. Information Services ...................................................................... 8
f. Medical/Security/Training/Personnel .......................................... 8
3. General Support to U.S. Field ............................................................ 9
4., General Support to Overseas ................................................................ 10
B. Facilities .................................................................................................. 12
C. Services .................................................................................................... 13
1. Travel/Transportation ........................................................................ 13
2. Equipment ............................................................................................ 14
3. Contractual Services ............................................................................ 15
III. CONCLUSIONS .......................................................................................... 17
APPENDIX ............................................................................................................ 19
Recruitment Support Segment .................................................................... 19
a. Office of Personnel Requirements ........................................................ 20
b. Security Requirements ........................................................................ 20
c. Medical Requirements .............................:............................................ 21
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DIRECTORATE OF ADMINISTRATION SUPPLEMENTAL
SUPPORT PACKAGE,
EXECUTIVE SUMMARY
The purpose of this paper is to outline the Supplemental Support Package
concept which the Directorate of Administration (DA) has been asked to develop for
the Agency's 1984 program. In the past for a variety of reasons the DA, in particular,
and the Agency, as a whole, have been plagued with serious deficiencies in resources
to support new activities. These shortfalls have been covered by overtaxing existing
support resources which has had a detrimental effect on the day-to-day services
provided to Agency personnel and by cutting into substantive .programs with
reprogramming actions.
Several measures have been initiated to remedy this problem. For example, the
Deputy Director for. Administration and the Directorate's senior management have
had a series of discussions with other Directorates in order to gain a better insight
into their, anticipated new activities which might be included in the 1984 program.
While these efforts were informative, the development of this Supplemental Support
Package concept is considered to be. the most effective means in assuring that the DA
receives an adequate level of resources to .support the. growth in substantive Agency
activities.
Extensive coordination with all DA components and the other Directorates
'indicates that the greatest impact on the DA stems from increases' in personnel,
facilities, equipment, and contractual services. As these four factors are identified in
New Initiatives being introduced into the Agency's budgeting process, they will be
evaluated to determine what, if any, concurrent incremental increases, will be
required in the DA program. It is recognized that there is not a straight arithmetic
progression between support required in a New Initiative and ongoing support
required in the existing . base capability. In some cases, the base capability will have
enough elasticity to absorb increases. In other cases, it. will not and will require
supplemental resources for, the DA to maintain acceptable levels of support.
The quantities of support resources will be based, to some. extent, on existing ra-
tios of DA resources in support of Agency programs. It should be emphasized that we
have made a critical assumption-the DA and the OP will receive all of their
resources contained in the FY 1983 program. Because of the special nature required
in the recruitment and processing arena and the "non-recurring" support require-
ments involved in this activity, the recruitment resource package is presented as an
appendix since it would be invoked only during the Agency ranking process rather
than as New Initiatives are submitted to the DA.
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The support resource levels contained in this package deal only with the
increased activities undertaken by other Directorates. No provision is made for the
supervision, management, and training of the additional DA personnel who would be
brought on board; no consideration is afforded for the additional burdens levied on
the Directorate's senior management and supporting staffs; and,finally, minimal
provisions are made for supporting the additional DA resources contained herein. The
appropriate level of support resources attached to each New Initiative is, in' large
part, dependent on the detailed information available regarding the activity. As
additional information is made available, further refinement of the resource support
data may be made.
In conclusion, it should be underscored that the development of this Supplemen-
tal Support Package is being undertaken for the first time with the Agency's 1984
Program. Accordingly, as we work through the 1984 exercise, we will be particularly
alert for the inevitable adjustments and refinements which will be incorporated in our
future application of the Supplemental Support Package concept.
In past years, the program proposals of all Agency Directives were submitted si-
multaneously for integration into the Agency's budget. Under this arrangement, the
Directorate of Administration did not have an opportunity to provide for sufficient re-
sources in support of the new efforts being planned by other Agency components. As
a consequence of this situation, as well as other factors, the DA usually has not had
adequate resources within 'the Directorate to fully support. the Agency's activities.
The result has been that we have been plagued with substantial unfunded require-
ments and the DA has been forced to reprogram while other Directorates have also
had to shift production/collection resources to compensate for the DA's shortfalls.
Commencing with the 1984 program, concerted efforts on several fronts have
been made to rectify the deficiencies in DA resources. For example, the Deputy
Director of Administration and senior managers in the Directorate have had a series
of discussions with senior management from other Directorates to obtain some
"clues" as to the thrust of their operational activities and the impact these activities
would have on DA support resources. While these sessions were productive, the
Directorate programs were only in an embryonic stage and very little firm informa-
tion was available with respect to increases in their resources. In addition to these dis-
cussions and the normal planning undertaken by the DA, a third remedy, focusing on
the development of Supplemental Support Packages, has been initiated. These
packages contain the necessary resources which the DA (and the Office of Personnel
[OPD will require in order to provide adequate support to New Initiatives in the
collection and production areas. As New Initiatives from the DDO, DDI, and
DDS&T are submitted, appropriate levels of DA support resources as prescribed in
the Supplemental Support Packages will be attached to these New Initiatives. It is
recognized that there will probably be instances when the DA base capability can ab-
sorb increased tasking caused by New Initiatives, without necessarily requiring
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additional resources. Since New Initiatives by their very nature offer a wide range of
possible support implications, each will receive individual evaluation. The remainder
of this paper is presented with the understanding that the supplemental support
factors may not be applied at all or may be applied on a percentage basis to match the
individual initiative.
As the first step in developing the Supplemental Support Packages, a listing of
factors contained in other Directorate activities which impact on DA resources was
devised. Increases in the number of employees by other Directorates, categories of
their employment (professional, technical, clerical, etc.), projected assignments at
Headquarters, U.S. Field and Foreign Field; and status of
employment (full-time/part-time or contract) were included under a general person-
nel factor. Similarly, increases in the need for facilities (including renovation
considerations, communications, security, data processing capability, location, etc.);
equipment (delineated into categories such as general office furnishings, ADP,
ordnance, etc.); transportation and travel of personnel and equipment; and contrac-
tual service requirements were included under the general nonpersonal sevices
heading. These factors were reviewed by the Directorates of Operations, Intelligence,
and Science and Technology, as well as by the eight DA Offices.
With the information which resulted from these reviews and support resource
data submitted by the DA components, consolidated factors were refined in terms of
personnel, facilities, travel and transportation relating to equipment/people, and
contractual services. It was agreed that these general factors, in some degree, would
be involved in. the New Initiatives undertaken. by other Directorates and that they
would have a significant direct impact on the supporting resource requirements of DA
Offices.
A listing of these factors, with an appropriate level of numerical increments, was
subsequently forwarded to DA components who provided data as to the resources
they would require to adequately support the new Agency activities involving these
factors. In arriving at their impact figures, the DA Offices considered all facets of
support required; i.e., a given number of additional employees could have a
measurable impact on training resources, medical processing, space, office furniture
and supplies, security and communications support, and payroll. In a similar fashion,
a given level of contractual activity could have a direct impact on DA resources in
procurement, industrial security, commercial auditing, etc.
In order to provide support impact resources with a solid base, the DA Offices
utilized existing ratios applicable to the support of ongoing Agency programs. In the
development of support resources required, consideration was given to the fact that
DA components with resources gained in FY-83, could absorb some increase in
requirements and services without a commensurate increase in support resources or
the need to recreate the existing support capability. On the other hand, the support
impact resources contained in this package, do not, for the most part, include
considerations for additional management "overhead" resources. There are no
provisions made for the supervision, management, and training of the support
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personnel who would encumber the new positions; the additional burdens which will
be levied on the Directorate's senior management and staffs; and finally minimal
provision has been made for the additional resources required to support the increase
in DA resources contained herein. The support impact levels only deal with the
increased activities undertaken by other Directorates. All of the above factors must
be taken into account when attempting to apply any degree of mathematical precision
to the levels of support resources contained in this package.
II. ACTIVITY DESCRIPTION AND JUSTIFICATION
A. Personnel
This section outlines the positions and funds required by the DA and OP to sup-
port New Initiatives which involve incremental increases of 100 collection/production
positions. Justification for these support resources is contained under the following
headings: (1) Orientation and Training; (2) General Support at Headquarters; (3)
General Support in the U.S. Field; and (4) General Support Overseas.
Clerical ........................
Professional/ technical
Career Trainees ..........
benefits. This estimate is based on Agency 1984 projected average salary.
_ $2,000 in nonpersonnel services cost associated with each position has been included for office
equipment and furniture.
' Personnel Services are estimated at an Agency annual average salary of $30,000 including
Agency personnel increases lead directly to increased requirements for training
resources in the Office of Training and Education (OTE). The impact of the
requirement depends in large measure on the category of employee hired. OTE can
train comparatively large numbers of staff clericals at one time, but operations and
language training dictate much lower student/ instructor ratios.
An increase of 100 positions in any Directorate requires one additional instructor
per Directorate for orientation and entry skills training. Further, an increase of 100
Career Trainee officers in the Directorate of Operations (DO) requires two additional
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instructors for Headquarters courses
2. General Support at Headquarters
The following resources are necessary for the DA to be responsive to the
requirements for general support generated by an increase of 100 collection/produc-
tion positions at Headquarters. These additional resources are needed to furnish
conventional general support services; i.e., medical services, security, training,
personnel, central data processing services, logistics, finance, and communications.
Increase 100 Positions at Hqs
Clerical ..........................
OMS ..................
OS ......................
OP ......................
ODP' ................
OL ......................
OF ......................
OIS .....................
OC Z ....................
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Personnel
Services S
Nonpersonnel
Services 6
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ILL CONCLUSIONS
As mentioned in the explanation of the methodology employed in developing this
Supplemental Support Package, the requirements for support resources contained
herein are primarily based on current ratios and workloads. At the same time, little or
no provision has been made in this package for recapitalization of equipment or space,
support for the.increase in the DA resource base itself, and for management/adminis-
trative considerations associated with the DA position gains.
In order to simplify and standardize the personnel services costs associated with
the positions included in this package, the 1984 Agency average salary plus benefits
equalling $30,000 was used as the personnel services funds required for each position.
In addition to the personnel services funds associated with each position, $2,000 is re-
quired in nonpersonnel services funds to provide for the necessary office furniture and
equipment per position-no cost factor for space has been included.
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