PROPOSED REVISIONS TO FY 1987 CONGRESSIONAL BUDGET JUSTIFICATION BOOK (CBJB) FORMAT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP86M00191R000300640019-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: September 2, 2009
• Sequence Number: 19
• Publication Date: June 17, 1985
• Content Type: MEMO

Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
The Director of Central Intelligence
Intelligence Community Staff
DCI/IC 85-3633
17 June 1985
MEMORANDUM FOR: John Plashal, Staff
Robert Davis, Staff
House Appropriations Committee
Susan Shekmar, Staff
Senate Appropriations Committee
Martin C. Faga, Staff
House Permanent Select Committee on Intelligence
Keith Hall, Staff
Senate Select Committee on Intelligence
Director, Program and Budget Staff
STAT
SUBJECT: Proposed Revisions to FY 1987 Congressional
Budget Justification Book (CBJB) Format.
1. Attached is a draft of our proposed revisions to the NFIP CBJB format
for the FY 1987 submission. During our November 1984 meeting, you requested
that the CBJB's be modified to expand the distinction between the base,
ongoing initiatives, and new initiatives. Time did not permit major changes
to the FY 1986 CBJB's, but we agreed to incorporate the requested
2. Please review the attachments and provide this staff with any comments
by 17 July. If your comments do not result in signif' this
proposal, we plan to proceed with its implementation.
Attachments:
(As Stated)
All Portions of this Memo
are UNCLASSIFIED
STAT
STAT
STAT
STAT
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
 Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
SUBJECT: Proposed Revisions to FY 1987 Congressional
Budget Justification Book (CBJB) Format
Distribution: (DCI/IC 85-3633)
ICS/PBS 13Jun85)
1
- HAC
(John Plashal)
1
- HAC
(Robert Davis)
1
- SAC
(Susan Shekmar)
1
-,HPSC
I (Martin Faga)
1
/ SSCI
(Keith Hall)
- ICS/
LL
1
- PBS
Chrono
1
- PBS
Subj (CBJB Corres)
1
- ICS
Registry
STAT
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
 Approved For Release 2009/09/02 : CIA-RDP86M00191R000300640019-3
EXPENDITURE CENTER DESCRIPTION AND JUSTIFICATION
FOR BASE/ONGOING/NEW
Base
The base contains resources, including manpower, operating costs (to
include pay), minor replacement procurement, support services contracts, and
normal logistics procurement needed to sustain capabilities from one year to
the next. All costs associated with capabilities improvements including
studies, hardware and software development, and acquisition are specifically
excluded from the base. The prior year budget is used as a point of departure
for identifying and explaining each change that accounts for the new estimate
of base costs.
The base includes all resources required to operate existing facilities
and to maintain existing intelligence capabilities through system replacements
(i.e., hardware, software, or other materiel). An exception occurs if the
resources required to operate and maintain base capabilities within an
Expenditure Center exceed the base guidance level in the budget year by more
than one percent. In that case, activities that comprise the excess must be
treated as new initiatives.
The base guidance level for an Expenditure Center generally would be
calculated as the previous year's base, plus adjustments for inflation and any
Initiative scheduled to enter the base.
Ongoing Initiatives
Projects approved in previous years that have not yet attained FOC + 1 are
ongoing initiatives. Once a funding profile has been approved for a given
initiative, it continues to be reflected, unchanged, in future programs until
a specific modification to the profile is approved by the DCI. Proposed
changes to approved funding profiles are identified separately and must be
fully explained in accompanying documentation.
If approved in one budget year, a new initiative that includes hardware,
software, or materiel becomes an ongoing initiative in the next budget year,
and continues as an ongoing initiative until it reaches FOC + 1. It will then
enter the base in the next fiscal year.
New Initiatives
Capability proposals involving funds and manpower that have not been
approved in prior years' budgets are new initiatives. New initiatives
identify all costs from project initiation to full operating capability plus
one year (FOC + 1) phased over the required number of years. Examples of
costs that must be included and explained in addition to development and
acquisition costs are: provisioning; documentation; installation; site
preparation; manpower; training; and any support facilities such as additional
power, air conditioning, communications, ADP, etc.
Any resource proposal for enhancing existing capabilities is identified as
a new initiative. In addition, as described under the rules for the base, any
proposed activity cons i.dered necessary to. maintain existing,capab.ilitie.s that
cannot be funded within an Expenditure Center's base guidance level plus one
percent must be treated as a new initiative.
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
 Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
EXPENDITURE CENTER RESOURCE DISPLAY
(Dollars in Thousands)
FY 86-87 FY 88-91
FY 1985 FY 1986 FY 1987 Change Total
Mpwr $ Mpwr Mprw Mpwr Mpwr
Base
RDT&E
Procurement
Military Constr.
O&M
Military Pay
Total Base
Ongoing Initiatives
RDT&E
Procurement
Military Constr.
O&M
Military Pay
Total Ongoing
New Initiatives
RDT&E
Procurement
Military Constr.
O&M
Military Pay
Total New
Note l Only appropriations which have funds included need be shown.
2. If appropriate, each appropriation will be further broken by service.
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
/D
ID
 Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
CBJB FORMAT CHANGES--BASE/ONGOING/NEW (B/O/N)
The following is our outline of the changes necessary to accommodate the
Congressional request that the NFIP programs present and justify their budget
requests in terms of the base, ongoing initiatives, and new initiatives
(B/O/N):
I. Program Capabilities--No change in format.
II. Budget Justification
A. Consolidated Expenditure Center Overviews will not change.
B. Expenditure Center (EC) Descriptions and Justifications will be the
primary focus of the B/0/N justification. The narrative should
clearly identify the activities to be performed within the EC that
are base, ongoing, or new. When the EC falls entirely within one of
these categories the narrative should so state. It is suggested that,
the description and justification sections for each EC include
separate headings for each category and that the activities be
addressed separately (See Attachment A).
C. Summary resource displays for each EC will include a B/O/N breakout,
in addition to the existing breaks (See Attachment B).
III. Resource Exhibits
A. Each program will include a new summary table as the first item after
the Resource Exhibits tab showing resources (funds and manpower) with
the first break on B/0/N and sub-breaks on Structural Category (See
Attachment C).
B. The project narratives by Structural Category, included for the first
time in the FY 1986 CBJB, will be done again for FY 1987; there will
be no change in the format, except that within each Structural
Category projects will be grouped by ongoing or new initiative
category.
C. All other resource displays will remain unchanged.
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
 Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3
?
? Attachment C
NEW RESOURCE EXHIBIT FOR B/O/N
($ in Thousands)
FY 1987/1986
FY 1985 FY 1986 FY 1987 Change %
Base
Production
Imagery
SIGINT
Etc....
Ongoing Initiatives
Production
Imagery
SIGINT
Etc....
Total Ongoing Initiatives
New Initiatives
Production
Imagery
SIGINT
Etc....
Total New Initiatives
Total Program
Note: Separate tables should be included in this format for funds and
manpower.
Approved For Release 2009/09/02 : CIA-RDP86MOOl91 R000300640019-3