ANNUAL OCCUPATIONAL SAFETY AND HEALTH REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00031R000100040015-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 22, 2016
• Document Release Date: October 18, 2010
• Sequence Number: 15
• Publication Date: February 23, 1982
• Content Type: MEMO

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MEMORANDUM FORS Deputy Director of Seourity/PTA3
FROM$ Janes H. McDonald
Director of Logistics
SUBJECTs Annual Occupational Safety and Health Report
RBFERENCEs Your memorandum dated 2 February 1982, same
subject, (03 2>5044)
1. In response to the referent memorandum, we have
reviewed our safety and health program and completed the
questionnaire report for CI 1981.
2. The report format does not easily lend itself to the
small specialised unit operations in this Office. Although
the report is not perfect, it is the beat we can provide
within the constraints allowed. Our Safety and Health
Committee continues to oversee the Office of Logistics' (OL)
safety and health program with the primary overall goal to
maintain a safe, accident-free workplace. I an pleased to
report that goal was achieved in CY 1981.
3. If we can be of further assistance, ntaot
the Plans and Programs Staff, OL, extension[ J
As/ Jane "?.i?
James H. McDonald
Attachments
Questionnaire Report
cos Chairman, OL Safety and Health Committee
Distribution:
Orig - Addressee
to OL/P&PS Official w/att
1 - OL/P&PS Chrono w/o att
1 - D/L Chrono w/o att
1 - OL Files w/o att
OL/P&P~ I(23 Feb 82)
OL 2 D46sa
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2 8 FEE 1r"P7
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OFFICE OF LOGISTICS
AGENCY ANNUAL REPORT
CY 81
NAME AND ADDRESS OF
PRIMARY AGENCY OR
D'PARTMENT IN THE
REPORT
(APPROX. NO.
OTHER COMPONENTS INCLUDED NAME OF AGENCY IOF EMPLOYEES
IN THE REPORT ANM COVERED
BY THE PROGRAM DESCRIBED
IN THIS.REPORT
* In order for the information in this report to be useful
for statistical purposes, it is necessary that a separate
report be prepared for each component of the agency which
has a substantially different OSH program.
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1. Has the head of your agency issued
a policy statement that
a. emphasizes his/her commitment to a
safe and healthful workplace?
b. charges all levels of management to
be responsible and accountable for
the program?
c. requires employee compliance with
applicable OSHA and/or Agency
standards?
d. has been communicated to all agency
personnel?
-e. assures employee OSH rights?
2. Does the Designated Agency Safety and
Health Official directly supervise
the person(s) responsible for managing
the agency's OSH program?
3. How frequently does your Designated Safety and Health
Official meet or communicate officially with the agency
head on safety and health matters?
Meet Communicate
a. At least weekly
b. At least monthly
c. At least quarterly
d. Other
If other, please explain
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? Official communir '.e with the person(s) re.-:. -nsible for
managing the OSH .rogram?
pxogr~alu ;nder thegsne*el GI igeetien of the Direetei
of Logistics. The OL Security Staff has an OL safety
offioar ppointe for ti ay to a.?y`r- oje ation6
6. What is the approximate percent of time this person spends
on the program? 5%
7. Were the financial resources received in CY 1981 adequate
for the following purposes?
a. Occupational safety and health
personnel
a. Daily
b. Pt least weekly
c. At least monthly
d. At least quarterly
e. Other
If other, please explain
Who manages your safety and health program? (If you
have different individuals for safety and health, list
both.)
The OL Safety and Health Committee is responsible for
b. Training
c.' Inspections/Evaluations
d. Personal Protective Equipment
e. Abatem8nt
f. Program promotional items
g. Medical surveillance program
for employees
h. Safety and health sampling, testing,
laboratory and analytical equipment
i. Technical information, documents,
periodicals, etc.
the overall Office of Logistics health and safety
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Provide the total number of full-time safety and health
headquarters and field personnel in the following categories
as defined in 29 CFR 1960.2(s).
Hqtrs. Field
a.
Safety Professionals
(GS-018, 019,
081, 803, 804,
1815, 1825,
2125 etc.*)
b.
Health Professionals
(GS-602, 610, 645, 690, 699,
1306, 1311, 1320, etc.*) 0 0
*or equally qualified military, agency, or non governmental
personnel
Provide the total number of part-time (collateral duty)
safety and health headquarters and field personnel.
..2. Approximate
1. Total full-time
number equivalent
(Nurse part-time 45%
Safety Officer (OS)) 5%
'Column 2 equals % of column 1 in full-time
a. Headquarters personnel
b. Field personnel
PLANNING
10. Have safety and health program goals
and objectives been established?
equivalency.
11. What were the primary occupational safety and health program
goals planned and achieved during Calendar Year 1981?
(Briefly List)
*The primary goal of the safety program is a safe accident free
workplace which was attained.
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12. What primary occupational safety and healt,i program goals were
planned and not achieved during Calendar Year 1981?
(Briefly Lisp
13. How often are your goals and objectives reviewed?
a. Monthly
b. Quarterly
c. Semiannually
d. Annually
e. Other
Periodically
14. Are your OSH goals and objectives included
in your agency's quarterly review system
(management by objectives - MBO's, program
execution plan - PEP) or other similar
system?
*There alre'.currently.no safety items under MBO Control, however
GOALSgQAQD o EC~~'I0E oFOl~ lib,: constant concern of management at
all levels.
15. Briefly list your primary goals planned for Calendar Year 1982.
Achievement of an accident free year is always a goal. The
following training courses will be conducted to help reach the goal:
4-6 Courses for forklift operators.
1 Course for supervisory and key personnel.
1 First aid course for certain key personnel.
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16. To what extent are planning factors a. through f. listed below
used in planning for the program elements listed in the right hand
columns?
(N = Never; R = Rarely; S = Sometimes; F = Frequently; and
A = Always).
PROGRAM ELEMENTS I
I
I i I I I I I
z
P
0
a. Injury and illness inci-
dence data.
.1. Lost workday cases
2. Total cases
b. Injury and illness (OwCP)
cost data
c. Recognized hazard data
d. Employee reports of unsafe
and unhealthful working
conditions
e. Recommendations of I F I F I S
employee representatives I I I
17. Have any special in-depth studies of
specific hazards been conducted by your
staff or by outside consultants within the
past year?
If yes, briefly describe.
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MEASURES EMPLOYED TO MITIGATE INJURY AND ILLNESS iMPACTS
18. Please complete the following table. In Section I, enter the
approximate b of employees and the appropriate letter H, M, or L
for cc-rent priority (H = High, M =Moderate, L = Low or none).
In section II, place an "X" in the appropriate portion of the
table for each of the items a. through h. to indicate whether
the particular countermeasure shown is being used to mitigate the
impact.of the injury or illness category.
TYPES OF
COUNTERMEASURES EMPLOYED
TYPE OF OCCUPATIONAL INJURY
OR ILLNESS
(As defined on OSHA Form
No. 100F)
a. Traumatic Injuries
Occupational Skin
Diseases or Disorders
c. Dust Diseases of the
Lungs (Pneumoconioses)
d. Respiratory Conditions
Due to Toxic Agents
e. Poisoning (Systemic
Effects of Toxic Materials)
f. Disorders Due to Physical
Agents (Other than toxic
materials)
g. Disorders Due to Repeated
Trauma
h. All Other Occupational
Illnesses (list as desired)
>___4 a
10%
1011,
is tee !w2 !d~l !;7-
X
ix
X { x { X I I I
{ I { I ~ i
X I X I X I I I
I I I I I
X I X I X I I I
lighting, where required, and
1% 1 M
Use of signs, information, improved
close attention to detail.
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19. The following is a list of procedures your agency may have
developed and communicated to safety and health personnel
at field establishments, to supervisors, and to employees. Please
indicate by an (X) the extent of development and communication.
a. For abatement of hazards when other
agencies are involved.
b. For employees to participate in OSH
activities on official time.
c.'For employees exclusive of any nego-
tiated procedure, to report hazardous
conditions, including time limits
on action, notification to report-
ing employee; and inspection.
d. To assure that employees are not
subject to restraint, reprisal, or
coercion for exercising OSH rights.
e. To maintain log of injuries and
illnesses at each working location.
g. For resolving conflicting s
h. To.-permit entry of inspectors to
classified areas.
For issuing alternate and/or
supplementary standards.
II
H
~~50
tandards. x
i. For issuance of notice of unsafe
conditions within 30 days.
3.
abatement and follow-up..
k. For evaluating performance
personnel with OSH duties.
X
IX
of Ix
* Procedure is to notify GSA where hazards exist.
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and health righ and responsibilities? .ch as many of
ppropriate .
the following as appropriate)--__
a. poster
b. -administrative directive
c. routine part of new employee
orientation procedures
d. periodic publications
e. no formal methods employed
f. other (list):
21. How many of the following methods are routinely used to
provide additional occupational safety'and health
information? (Check as many as appropriate).
a. posters
b. newsletter
c. memoranda
d. pamphlets
e. none
f. Other (list): Safety Films* i.e. Driving
22. Does your agency have safety and
health committees? If yes, answer
questions 23 through 28. If no, move
on to the section on Field Councils. X
23. How long have most
been in operation?
of
your
safety and
health
committees
a.
Less than one year
b.
X
1
- 2 years
co
3
- 4 years
d.
5
- 6 years
e.
7 years or more
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24. What is the typical membership of your committees?
a. approximate percent of management representatives 100%
b. approximate percent of safety and health specialists
c. approximate percent of employee members
d. approximate percent of employee representatives
25. What is the total number of safety and health
committees in your agency?
26. How often do committees conduct meetings? Unknown
-a. At least weekly
b. At least monthly
c. At least quarterly
d. At least annually
27. Are written minutes of meetings taken? Unknown
If yes, are they forwarded to the agency
headquarters? -
If written minutes are not taken, is a
formal report of issues and recommendations
prepared? Unknown
if yes, to whom is it submitted?
Is there a formal follow-up procedure? Unknown
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How effective would you say most of your. safety and health
committees have been in performing the following functions?
Not Generally Some~ihat Very
Effective Ineffective Effective Effective
a. Identifying
hazardous conditions
b. Communicating OSH pro-
blems to management
c. Increasing safety
consciousness in the
workplace
d. Reducing accident
rates
e. Improving health
conditions
f. Finding solutions to
S & H problems that
are discovered
29. Does your agency have a formal policy
specifically encouraging participation
in Field Federal Safety and Health
Councils? (If yes, please attach a copy).
30. Has the policy been communicated to
all agency subunits and field
establishments?
31. Have official (management and non-
management) representatives to
Field Councils been appointed by
tizeir activity head?
* Present Committee is composed of management representatives.
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32. Has your agency developed safety and health training
policy and procedures for the target populations listed
below? (If yes, indicate the percent of the population
trained in CY 1981)
Primary Training Refresher
a. New employees
Yes
x
No Percent Yes No Percer
b. Employees assigned to
operate."new" equipment
x
c. Employees assigned to
"new/differ.ent" tasks
?d. Employees in high risk
jobs
e. Top management officials
x
f. Supervisors
x
g. Safety and health
personnel
x
h. Safety and health
inspectors
X
i. Collateral duty safety
and health personnel x
j. Occupational safety and
health committee members
x
k. Employee representatives
x
1. Other employees
x
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33. Has _-our agency conducted training
courses during the report year to
address special or unique problems
identified in your agency?
If yes, please list these courses.
(Attach additional pages as necessary.)
Course Title
Course Objective
(ident. problems)
Trainee
Classification
Number
attendees
Number
hours
2
CPR (10)
Life
Saving
20
12 rrs
4
Forklift
Operator
(Safe
Operation)
45
16 hrs
Courses
per cour
34. If you developed or used training materials during the report
year that you think would be helpful to others, please list
below. (Attach additional pages as necessary.)
Subject Matter Intended audience Type of Training Material
(film, slides, text)
N/A
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35. Does your agency conduct formal inspections
as defined in 29 CFR 1960.2(k), of all areas
and operations of each workplace and office?
36. ';"here there is an increased risk of accidents, injuries
or illnesses, how frequently do you conduct formal inspections?
a. Daily
b. Weekly
c . Monthly
d. Other
37. How frequently.are all other areas/operations of your agency
formally inspected?
a. Monthly
b. Quarterly
c. Semiannually
d. Annually X Periodically
38. Provide an estimate of the percent of your agency's
workforce working in areas in which at least one periodic
inspection was conducted per year.
39. Provide the approximate percent of formal inspections
conducted by trained OSH professionals in the past CY.
40. Provide the approximate percent of formal inspections
conducted by supervisors or others in the past CY. No Record
41. What was the approximate percent of unsafe or unhealthful
working conditions abated within the inspection report
deadline in the past CY? 75-80
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42. What was the ap, ~ximate
situations abated within
within the past CY.
perccls .._ --
,rt ileac' pi
Unknoyrn_%
SELF -EVALUATIONS
,s program of self-evaluation. Outline the
Agency es of data and how collected; and
nil
43. Describe Your Ag zed, list types Ost; staff, staf
procedure(s) utili evaluation (e.g.s within the agency
indicate who conducted the organizational unit
private contractor, anothea ges gas'necessary.
etc,) Attach additionalp
OL safety evaluations are made by managers and collateral duty
safety personnel at the'Office and subordinate unit, level.
-Inspections are conducted at least weekly by first echelon
personnel' and at least annually by the OS Safety Staff.
evaluation. your discussion
the results of your self has irlpletnented t'
44. Describe degree to which your agency of the agent
should assess the dogram requi rements. It sho
requirements of Executive Order t 12,96, r the quality eme in meetir_g
and any failures to meet P envy's progress
r-con_
Program, description of your ag ro ram a-
its goals and any unusual P g unusual
also include a objectives an
p and includlicabl.e, describe
any in. (At}achaddit
oble nts during the year. If aPP
problems encountand address tsthoseoprany in ?
your agency employed
pages as necessary.)
The self evaluation program has._created a safe workplace for
our employees. "Employee awareness has been raised through
supervision and worker-involvement.
used, anpx
.s program have been prop-
in the agency P evaluations n.eceIssndaicry.ate the
45. ~?That changes result of the
and implemented as a as
status of each. (Attach additional page,
ne
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