OIS WEEKLY REPORT (23 - 29 OCTOBER 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300530010-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: June 17, 2011
• Sequence Number: 10
• Publication Date: October 30, 1986
• Content Type: MEMO

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30 October 1986
MEMORANDUM FOR: Deputy Director for Administration
Director ot Intormation Services
OIS Weekly Report (23 - 29 October 1986)
2. *Mr. James Moore, Assistant Archivist for Records Administration,
National Archives and Records Administration (NARA), met with the
Director of Information Services. Mr. Moore was given briefings on the
Agency's records management practices, the Historical Review Program, and
the review of Agency records held at NARA and the Presidential
Libraries. Later, Mr. Moore was given a tour of the Agency Archives and
Records Center. He was impressed with the presentations, said he
believed the Acting Archivist of the United States would want the same
briefing and tour, and wished it were possible for other Federal agencies
to take advantage of the Agency's program and experience in records
management.
3. A representative from the Information Resources Management
Division (IRMD) met with the Office of Communications (OC) Records
Management Officer to discuss the Records Disposition Course IRMD will.
conduct for OC personnel. The discussion centered on administrative
arrangements and identification of the audience and course content.
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4. A representative from the Classification Management Branch, IRMD,
briefed members of the Clearance Group and the Counterintelligence and
Support Group, Office of Security (OS), on Agency classification markings
and procedures. The briefings, designed for OS secretarial and clerical
employees, provide practical guidance on implementing the classification
precepts and guidelines cont ined in Executive Order 12356, National
Security Information.
5. A representative from the Information Technology Branch, IRMD,
attended the International Society of Wang Users Conference in Boston,
Massachusetts, from 19 to 22 October. State-of-the-art hardware and
software were displayed. Concurrent seminars were conducted daily
ranging from computer security to artificial intelligence. Attendees
also were given the opportunity to participate in "roundtable
discussions" and voice their opinions and concerns.
6. The Chief, Classification Review Division (CRD) and the Chief,
History Staff met with members of the Office of the Historian, Department
of State, to discuss CRD's support in compiling supplementary volumes of
the Foreign Relations of the United States series. The Department of
State historians want to locate and have declassified those CIA documents
from the 1945-50 period that bear on the origins and evolution of the
Intelligence Community and on substantive foreign intelligence given top
policy makers during that period. CRD has agreed to provide support in
this endeavor, but the Department also will continue its normal procedure
of seeking access through the History Staff.
7. An IRMD representative met with a representative from the Office
of Information Technology to discuss the management of electronic records
systems (machine-readable records). The discussion centered on front-end
disposition procedures, applications development, and hardware purchases.
8. The backlog of initial FOIA cases is 1237. This compares with a
harklna of 1894 nne year aoo and 3024 two years ago. A technical staffer
Attachment
STAT
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C O N F I D E N T I A L
30 October 1986
1HF21ORANDUM FOR: Deputy Director for Administration
Director of I ormation Services
SUBJECT: OIS Weekly Report (23 - 29 October 1986)
1. *Mr. James Moore, Assistant Archivist for Records Administration,
National Archives and Records Administration (NARA), met with the
Director of Information Services. Mr. Moore was given briefings on the
Agency's records management practices, the Historical Review Program, and
the review of Agency records held at NARA and the Presidential
Libraries. Later, Mr. Moore was given a tour of the Agency Archives and
Records Center. He was impressed with the presentations, said he
believed the Acting Archivist of the United States would want the same
briefing and tour, and wished it were possible for other Federal agencies
to take advantage of the Agency's program and experience in records
management.
2. A representative from the Information Resources Management
Division (IRMD) met with the Office of Communications (OC) Records
Management Officer to discuss the Records Disposition Course IRMD will
conduct for OC personnel. The discussion centered on administrative
arrangements and identification of the audience and course content.
3. A representative from the Classification Management Branch, IRMD,
briefed members of the Clearance Group and the Counterintelligence and
Support Group, Office of Security (OS), on Agency classification markings
and procedures. The briefings, designed for OS secretarial and clerical
employees, provide practical guidance on implementing the classification
precepts and guidelines contained in Executive Order 12356, National
Security Information.
C O N F I D E N T I A L
STAT
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C O N F I D E N T I A L
4. A representative from the Information Technology Branch, IRMD,
attended the International Society of Wang Users Conference in Boston,
Massachusetts, from 19 to 22 October. State-of-the-art hardware and
software were displayed. Concurrent seminars were conducted daily
ranging from computer security to artificial intelligence. Attendees
also were given the opportunity to participate in "roundtable
discussions" and voice their opinions and concerns.
5. The Chief, Classification Review Division (CRD) and the Chief,
History Staff met with members of the Office of the Historian, Department
of State, to discuss CRD's support in compiling supplementary volumes of
the Foreign Relations of the United States series. The Department of
State historians want to locate and ave declassified those CIA documents
from the 1945-50 period that bear on the origins and evolution of the
Intelligence Community and on substantive foreign intelligence given top
policy makers during that period. CRD has agreed to provide support in
this endeavor, but the Department also will continue its normal procedure
of seeking access through the History Staff.
6. An IRMD representative met with a representative from the Office
of Information Technology to discuss the management of electronic records
systems (machine-readable records). The discussion centered on front-end
disposition procedures, applications development, and hardware purchases.
7. The backlog of initial FOIA cases is 1237. This compares with a
backlog of 1894 one year ago and 3024 two years ago. A technical staffer
at Bell Communications Research has requested that the "CIA investigate
and analyze material developed by the Intelligence Division of the FBI in
Canada and Iran." The requester said he knows this material to be
unreliable and possibly fraudulent and he provided information on where
to locate it. Other items of interest can be found in the attached
Information and Privacy Division report.
C O N F I D E N T I A L
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MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (22-28 October 1986)
1986
1. The Week in Review 22-28 Oct 1986 Weekly Average
a. New cases 45 59.5
b. Cases closed 46 68.9
c. New appeals logged 0 3.2
d. Appeals closed 2 3.4
e. Manpower (man-weeks) 94.1 95.8
2. Current Backlogs
a. Initial requests - 1237
b. Requests in administrative appeal - 178
c. Requests in litigation - 49
3. Spotlighted Requests
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 STAT
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ADMINISTRATIVE-INTERNAL USE ONLY
HGH/KK:sl) (29 October 1986) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IMS~
1 - DDO/IRQ
25 - DDO/IM
1 - DDI/IR
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
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ADMINISTRATIVE INTERNAL USE ONLY
28 October 1986
MEMORANDUM FOR: Director of Information Services
FROM: Acting Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 21 October - 28 October 1986
1. On 24 October, C/CRD, C/HRB/CRD, and C/DCI History Staff met with
Messrs. Neil Peterson, Bill Deary, and John Glenmon of the Department of
State's Office of the Historian to discuss CRD support in compiling
Supplementary Volumes of the Foreign Relations of the United States series.
State wants to locate and, if possible, to declassify those CIA documents of
the 1945-50 period which bear on the origins and evolution of the Intelligence
Community, and on substantive foreign intelligence provided top policy makers
during that period. Fortuitously, CRD/HRB had already began the process of
gaining access to DI finished intelligence records for 1945-60 as part of the
Historical Review Program. It was tentatively decided that when CRD has
selected particular boxes of finished intelligence records for the HRP, State
will be invited to examine data on their contents. If these records meet
State's needs, an extra copy of all declassified documents earmarked for
transfer to the National Archives and Records Administration will be provided
to State. It was further decided that since CRD does not have the resources
to conduct special searches to find documents for State, the major effort by
State will continue to be to seek access through the DCI History Staff, the
normal procedure in such work.
2. On 24 October, the Historical Review Branch began to transfer its
document log--which tracks the review status and physical location of all
records reviewed under the HRP--from the Wang system to VM. The log had grown
to 161 pages, and required an average of 1.5 pages to track each foot of
records. At this rate, retrieving data in selective ways by hand--as required
under the Wang system--would soon be unfeasible. VM will enable CRD to do
selective machine searches and will dramatically speed up printouts of the
log. The transfer s being made in ly by f
CRD/HRB and ' of IRMD/ITB.
3. C/CRD participated in a briefing of Mr. James Moore, Assistant
Archivist at the National Archives and Records Administration (NARA). In this
portion of the briefing Mr. Moore was informed of of the development and
current status of the Agency's Historical Review Program, CRD's review of CIA
records at NARA and the Presidential Libraries, and its role in the
declassification review of material that State selects for inclusion in its
Foreign Relations of the U.S. series.
STAT
STAT
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Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (22 - 28 October 1986)
1. WORK IN PROGRESS
a. Records Disposition Course. Chief
Office
Information Management Branch (IMB), met wi
tn~
of Communications, Records Management Officer (OC/RMO) on
23 October to discuss the Records Disposition Course IMB will be
conducting for OC personnel. The discussion centered on
preliminary administrative arrangements, the audience for whom the
course is intended, and the elements of records management to be
included in the course content that would be most beneficial to the
OC personnel attending. Follow-up meetings will be held
periodically between IMB and OC personnel as development of the
course progresses.
b. Machine-Readable Records.
Chief Machine-Readable Section, Information Management Branch, met
with Chief, Management Division, Office of
Information Technology, on 27 October. A variety of topics
relative to the records management considerations associated with
electronic record systems (machine-readable records) were
discussed. Emphasis was placed on the need for some form of
front-end dispositioning and how we might approach the problem
concerning future applications development and hardware (personal
computers) purchases. The meeting was a positive step towards
dealing with this problem.
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2. SIGNIFICANT EVENTS
a. National Archives and Records Administration (NARA).
Mr. James Moore, Assistant Arvhivist for Records Aministration,
NARA, met with the Director of Information Servies (DIS) on
23 October. Mr. Moore was provided a briefing on Agency records
management practices followed by a briefing and tour of the Agency
Records Center. Mr. Moore stated he wished it were possible for
other Government agencies to take advantage of the Agency's program
and experience in records management.
b. Commendation for ISC. The Director and Deputy
Director, Office of Information Services, visited the OC/OL/ISC and
read a citation from the Director of Logistics commending the ISC
for excellent support. The Director of OIS expressed his
appreciation to the personnel responsible for the efforts that made
this achievement possible. In the citation, the Director of
Logistics noted "with pleasure that I can now advise you that under
the excellent leadership of and her Deputy,
we have witnessed a complete turnaround in service
and attitude of OIS employees currently serving in the OC/OL
Information Services Center."
c. Classification Briefing Program. The Clearance Group
and Counterintelligence & Support Group of the Office of Security
(OS) were briefed on Agency classification markings and procedures
by Classification Management Branch (CMB). The
brie rings provide practical guidance on the implementation of the
classification precepts and guidelines contained in Executive Order
12356, National Security Information, and were designed for OS
secretarial and clerical employees. Three additional OS staffs
will be briefed during the coming week. F-1
International society of Wang Users Conference.
Information Technology Branch, attended the
Internationa Society of Wang Users Conference in Boston,
Massachusetts, 19-22 October. The conference focused on user needs
and displayed state-of-the-art hardware and software. Concurrent
seminars were conducted each day by experts in the field and the
topics of the seminars ranged from computer security to artificial
intelligence. attended seminars on System
Implementation, Wang Security Updates, Information Management, New
Computer Generations, Wang and IBM Compatibility, and Wang Network
Management. Attendees were also given the opportunity to sit at
"roundtable discussions" with Wang representatives and voice their
opinions and concerns.
2
CONFIDENTIAL
STAT
STAT
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d. Archives and Records Center. Records Center personnel
performed the following activities during the week:
RAMS: Made 30 additions and 28 deletions.
ARCINS: Jobs received/edited: 18.
Jobs keyed: 19 consisting of
1,780 entries.
Accessions: Received 27 jobs totalling
193 cubic feet.
References: Serviced 1,577 requests for
records.
3
CONFIDENTIAL
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C-O-N-F-I-D-E-N-T-I-A-L
Chief, Regulatory Po icy Division, OIS
SUBJECT: Regulatory Policy Division Activities
22 - 28 October 1986
1. RPD is currently processing 124 jobs, up two from last week's total.
2. The Office of Personnel has initiated an Employee Bulletin to
announce the Federal Employees Health Benefits Program (FEHPB) 1986 Open
Season. The bulletin also advises that a Employee Symposium will be held in
the Headquarters Auditorium on 13 November which will provide valuable
information to employees interested in changing health insurance plans.
3. A Headquarters Notice is being processed to announce the
establishment of two new annual Agency awards. The new awards are the
Engineer of the Year and the Scientist of the Year and were established to
recognize the contributions of outstanding Agency engineers and scientists.
The first two employees to receive these awards will be named before the end
of the year.
4. Priority processing was provided for an Employee Bulletin initiated by
the Office of Logistics to announce the fourth phase of construction for the
North Parking Lot. Construction is scheduled to begin on 3 November 1986 and
is expected to last approximately 3 weeks.
C-O-N-F-I-D-E-N-T-I-A-L
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