OIS WEEKLY REPORT (30 JANUARY - 5 FEBRUARY 1986)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300560012-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 23, 2016
• Document Release Date: September 6, 2011
• Sequence Number: 12
• Publication Date: February 6, 1986
• Content Type: MEMO

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6 February 1986
MEMORANDUM FOR: Deputy Director for Administration
Director ot n ormation Services
OIS Weekly Report (30 January - 5 February 1986
2. The Information Resources Management Division (IRMD) has received
the last of the Agency component records inventories for 1985. The
results indicate that the Agency held approximately 274,413 cubic feet of
records in its office areas, a net increase of almost 8,000 cubic feet.
Another 4,000 cubic feet were added to the holdings of the Agency Archives
and Records Center (AARC), reducing available storage space there to
18,000 cubic feet. A final report will be prepared for review by the
Director of Information Services and forwarding to the Deputy Director
for Administration.
3. OIS annuitants located 477 Top Secret (TS) collateral documents
in the records holdings of the Office of Global Issues and the
Directorate of Operations. Of these, 90 will require analysis to
determine custodial responsibility. Appropriate entries will be made in
the Top Secret Control Automated Data System (TSCADS) to reflect the
findings.
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4. IRMD representatives instructed personnel of the Arms Control
Intelligence Staff (ACIS) on the Codeword Collateral Document Control
System (CDOCS). The training was a followup to a session last week to
familiarize ACIS personnel with the system's features. ACIS will be the
first non-registry element to use CDOCS for document control.
5. IRMD representatives met with Mr. Ray Tagge, the National
Archives and Records Administration liaison officer to the Agency, to
discuss the new Office of Logistics' Records Control Schedule. Mr. Tagge
said the acting Archivist needed more descriptive information on certain
items. After discussing the items in question, Mr. Tagge was taken to
to examine samples of the records. Subsequent to this
visit he in ormed IRMD that the acting Archivist approved the OL schedule.
6. Agency Archives and Records Center personnel have begun their
annual inventory of records stored at the Center. The inventory, which
is conducted after duty hours, is to ensure that the records are stored
in the proper location and that all boxes are accounted for. The
inventory is more than 50 percent complete and no major discrepancies
have been discovered.
7. Representatives from the Office of the Director (O/DCI) and the
History Staff accompanied CRD members to the AARC to survey 221 linear
feet of retired 0/DCI records. Twenty cubic feet of records were
selected for initial classification review and processing under the
Historical Review Program.
8. The Chief of the Regulatory Policy Division met with
representatives from the Information Management Staff (IMS), Directorate
of Operations to discuss DO coordination of regulatory proposals. IMS is
having difficulty meeting deadlines, caused in part by the need to
solicit comments from elements within the DO. Discussions
will continue toward reaching a solution.
9. The Information and Privacy Division continues to reduce the
backlog of initial requests. This week it is down 26 cases to 1569.
There are 194 requests in administrative appeal and 74 requests in
litigation. Clairvoyance is not to be ruled out when Freedom of
Information Act requests are made. Consider one received this week
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5 February 1986
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (29 January - 4 February 1986)
1.
The Week in Review 29 Jan. -
4 Feb. 1986 1986 Weekly Average
a.
New cases
68
50
b.
Cases closed
94
64.6
c.
New appeals logged
2
3.4
d.
Appeals closed
4
2.0
e.
Manpower (man-weeks) 1
10.9
116.8
2. Current Backlogs
a. Initial requests - 1569
b. Requests in administrative appeal - 194
c. Requests in litigation - 74
3. Spotlighted Requests
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IPD/CAS:s I(4 February 1986) (FINAL)
Distributi
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OLL
1 - OP
1 - OL
1 - C/IMS
1 - DDO/IARO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OTE/MAT
1 - OIS/LA
1 - IRG/OS
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
ADMINISTRATIVE-INTERNAL USE ONLY
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CONFIDENTIAL
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 29 January - 4 February 1986
1. The espionage trial of former FBIS employee Larry Wu-tai Chin began on
4 February. Documents found in Chin's home or office and documents to which
he is believed to have had access while working for FBIS in the Washington
area were reviewed by CRD, with the results forwarded to OGC and the CI
Staff. Copies of the documents and CRD's comments were provided to the NIS
for East Asia, Carl Ford, by OGC. The NIO and a representative from FBIS will
be witnesses for the prosecution at the trial. We understand the Department
of Justice plans initially not to introduce specific documents as evidence,
but will rely on Chin's admission that he passed to the P RC copies of all
documents that he had access to which he believed to be of value to the
Chinese. The prosecution will then produce Agency testimony that Chin had
access to highly classified national security information. CRD, if called
upon, will prepare a report of overall damage caused by Chin's compromise of
information to the Chinese but this can be done only after the CI Staff has
completed its review and we receive the results of reviews by other government
agencies of their material which was compromised by Chin.
2. Members of the HRB with a representative from the O/DCI and one from
the History Staff visited the AARC to survey 221 linear feet of ODCI records
for possible use in the HRP. The survey was concluded in one day with the
selection of about 40 one-foot cartons of records for the HRP. We looked at
the period 1945-55 so we would have a reasonable amount of material to work
with. The next step will be to bring those 40 cartons of records to CRD
offices for initial classification review and processing.
3. CRD prepared a memo proposing a system for recording actions taken
during the HRP. We must keep some kind of record of what we do and we are
looking for the minimal necessary data that would do the job so a minimum
amount of effort will be taken up with this procedural activity. We propose
recording actions only on documents that are declassified or sanitized. Since
those documents will be sent to NARA and will be out of CIA's hands, it will
still allow is to reconstitute complete jobs, eventually record all the
documents sent to NARA, and provide a record of those documents which have
been declassified so we can treat other copies the same way.
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4 February 1986
MEMORANDUM FOR: Director of Information Services
Management Division
Chief, Information Resources
SUBJECT: IRMD Weekly Report (29 January - 4 February 1986)
1. WORK IN PROGRESS
a. TRIS Training.
Information Technology Branch, provided training to personnel of
the Arms Control Intelligence Staff on the CDOCS' (Codeword
Collateral Document Control System) portion of TRIS. The training
was a followup to an effort begun last week to familiarize ACIS
personnel with the system's features. ACIS plans to use the system
to keep track of documents that circulate within the staff. It
will be the first non-registry element to use the CDOCS for
document control.
b. Records Inventory. I (Information Management
Branch, has received all records inventories from Agency components
and is doing the final analysis of the data. The preliminary
results indicate the Agency had a net increase of records held in
the office areas of almost 8,000 cubic feet during the past year.
Components have 274,413 cubic feet of records in their office areas
compared to 266,437 cubic feet one year ago. There was another
4,000 cubic foot growth in the Agency holdings at the Agency
Archives and Records Center, reducing storage space there to about
18,000 cubic feet. briefed the directorate RMOs on his
preliminary findings on 31 January and will provide them with a
copy of his final report after it has been reviewed by the Director
of Information Services and the DDA.
c. TS Documents. OIS annuitants continue their search
efforts for TS collateral documents. searched
retired holdings of the Office of Global Issues at the Archives and
Records Center. He located 59 documents during the period, 40 of
which were on record as charged to the OGI and the remainder
require followup
documents in the
began a review of the
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Information Management Staff. He located 418 documents, 347
charged to the Directorate of Operations and 71 whose ownership
could not be determined. Information Control
Branch, continues to process in orma ion on documents found by
these annuitants adjusting the TSCADS data base to reflect their
findings. assisted TS Control Officer
for the Office of Technical Services, in using the procedures for
the new TSCADS. Several OTS document actions were executed in the
system to familiarize him with its features.
2. SIGNIFICANT EVENTS/ACTIVITIES
a. Records Control Schedules. Chief, IRMD,
IMB, and Chief, RPD, met with Mr. Raymond Tagge,
Agency Liaison Officer from the National Archives and Records
Administration, to discuss selected items in the Office of
Logistics' Records Control Schedule. Mr. Tagge needed more
descriptive information on these items before the schedule could be
approved by the Acting Archivist. After reviewing our files and
discussing the items, Mr. Tagge was taken to to
examine samples of the records in question. OL
Records Management Officer, had gathered the necessary lies an
described their contents and use to Mr. Tagge. The explanations on
the items apparently satisfied the requirement, because a few days
later the Archivist approved the OL schedule.
b. ISCs In the New He Building.
Information Control Branch, and f m ti on
Manaaement Branch, met with NBPO architects, and
to get an update on space allocations in a New
Headquarters Building. identified all of
the components that are now scheduled to move o the new building
as well as the space they will be occupying. DDI offices (OSWR,
ASG, NESA, OEA) will now occupy several floors in the North Tower
and will be supported by a consolidated DI Information Services
Center on the fifth floor. This ISC was previously planned to
support OD&E, now scheduled to move to With
ORD also out of the new building, the Information Services Center
intended to support it will now serve OTS. The Office of Security
2
CONFIDENTIAL
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will be supported by the ISC on the fourth floor South Tower
formerly set up as a consolidated OS/OIS Information Services
Center. Plans for a consolidated Office of Logistics/Office of
Finance ISC on the fifth floor South Tower remain unchanged. DO
components (SE, AF, and PPS) will be occupying space previously
planned for the Office of Communications. agreed to
obtain space requirements for the OIT ISC, so a it could be
determined if any extra space might be made available to the DO for
registry operations. OIT probably will require less space for an
ISC because as originally planned the ISC on the second floor was
also intended to support the Office of Communications.
c. Records Center. Records Center personnel performed
the following activities during the week:
RAMS: Made 25 additions, 2 changes, and
18
deletions.
Jobs
received/edited:
21.
Jobs
keyed: 26 consisting of
1,156 entries.
Jobs completed: 17.
Accessions: Received 20 jobs totaling
127 cubic feet.
References: Serviced 2,031 requests for records.
Other: Records Center personnel began their
annual inventory of the records stored at
the Center. The inventory, which is
conducted after duty hours, is to ensure
that material is stored in the proper
location and that all boxes are accounted
for. The inventory is more than 50
percent complete and no major
discrepancies have been discovered.
ARCINS:
3. SCHEDULED MEETINGS
~IMB, will return to the
Office of Logistics (OL) on 10 February 1986 to meet with the
Records Management Officer and OL personnel ass iated with the
Contractor Information System (CONIF). Messrs.7
will also meet with the Office of Security Records Management
Officer and 4-C personnel on Wednesday, 11 February 1986 to discuss
that system. The 4-C System will be the first in OS to be
researched and have a draft schedule prepared.
Lief, Information Control Branch,
ICB, will meet with Records
Management Officer, Office of SIGINT Operations, to discuss the
information handling survey requested by the Director of OSO and to
establish a tentative starting date for the survey.
3
CONFIDENTIAL
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Chief, IRMD,I land
ICB, will meet with OIT representatives on 6 February
to discuss the management, services, and manning requirements of
the data access portion of the Ames Building Information Services
Center.
4
CONFIDENTIAL
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C-0-N-F-I-D-E-N-T-I-A-L
04 February 1986
MEMORANDUM FOR: Director of Information Services
Chief, Regulatory Policy Division
SUBJECT: Regulatory Policy Division Activities - 29 January
through 04 February 1986
1. RPD is currently processing 125 jobs, including the receipt
during the week of an abnormally high 17 proposals ranging from bulletins
and notices to headquarters and field regulations.
2. We received EB No. 1335, New Association Benefit Plan Rates for
Overseas Employees, from the Office of Personnel on 30 January 1986 for
immediate processing. The information contained in this bulletin is
provided not only to headquarters personnel, but also to overseas
employees in the form of a WWSB.
4. An interesting policy question developed when an employee called
RPD to query us regarding the overtime worked by Agency employees
performing security escort duty after their normal working hours. Should
the parent office need an individual to work overtime, where does the
employee's responsibility lie? Our chief of research,
called the office of Personnel to determine if there is any policy on the
books in response to this question as we could not find anything in the
regulations. OP replied that there is no policy, but that OP opinion
would be that the employee's obligation would be to the parent office.
DECL OADR
Derived from COV 1-82
n_rl-*T-'I,'-T-n-T -AT-T-T-A-L
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C-O-N-F-I-D-E-N-T-I-A-L
5. C/RPD met with representatives from the Information Management
Staff (IMS), DO to discuss coordinating Agency regulatory issuances
throughout the DO. The biggest problem facing IMS is responding to RPD
within the established deadlines. Prior to sending a DO response, they
must solicit comments from elements in the DO. C/RPD and IMS
personnel agreed to maintain a continuing dialogue in an attempt to
expedite the coordination process.
C-0-N-F-I-D-E-N-T-I-A-L
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