OIS WEEKLY REPORT (25-31 JULY 1985)

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP87-00058R000300570005-6
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
18
Document Creation Date: 
December 27, 2016
Document Release Date: 
February 21, 2014
Sequence Number: 
5
Case Number: 
Publication Date: 
August 1, 1985
Content Type: 
MEMO
File: 
AttachmentSize
PDF icon CIA-RDP87-00058R000300570005-6.pdf666.65 KB
Body: 
Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 25X1 25X1 25X1 ,ONT 1 August 1985 MEMORANDUM FOR: Deputy Director for Administration FROM: SUBJECT: Director of Information Services OIS Weekly Report (25-31 July 1985) A. WORK IN PROGRESS TS INVENTORY. Our efforts to find unaccounted for TS documents continue to obtain results. One unaccounted for document was located by an OIS staff member through a review of old office documentation. Personnel in the Office of General Counsel found another three during an annual inventory. An OIS annuitant searching the retired records of the Intelligence Community Staff located 610 TS documents, five of which were charged to ICS with the remaining 605 unlisted and requiring additional research. Another annuitant found 64 TS documents while concluding his search in the Office of Global Issues. A third annuitant found 157 TS documents while pursuing her review of the Office of Soviet Analysis. B. SIGNIFICANT EVENTS AND ACTIVITIES OF INTEREST. 1. *ISCO TASKING. The Deputy Director of Information Services; the Deputy Director for Policy and Management, Office of Security; and repre- sentatives from the Information Resources Management Division attended an interagency meeting called by Steven Garfinckel, Director of the Informa- tion Security Oversight Office. The purpose was to establish interagency task forces to identify specific information security initiatives needed in the areas of (a) overclassification, (b) overdistribution, (c) clas- sification management, (d) need-to-know, and (e) unauthorized disclosures. Mr. Garfinckel believes that the time is right for new initiatives in information security, particularly in view of the Walker espionage case. CIA and the Air Force will investigate the problem of overdistribution of classified materials. Our first meeting will be held on 2 August 1985 in the OIS conference room. Each task force is expected to recommend initia- tives and how to implement them in a report due ISO by 30 August 1985. CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 CONFIDENTIAL 2. NATO INSPECTION. A DoD inspector conducted an inspection of CIA's procedures for handling NATO materials. He determined that our procedures for handling NATO electrical messages were in compliance with NATO's requirements. Upon inspection of the Office of Central Reference, however, two hard copy documents could not be found. It is believed that an Agency employee hand-carried one of the documents to Headquarters from Europe, thereby bypassing document control procedures. The disposition of both documents will be the subject of search by OCR personnel. Upon completion of the search, the inspector will be notified. 3. RECORDS PRESERVATION. Agency Records Center employees, working under guidance of the Information Review Officer, DA, are reviewing records deposits pertaining to Air America. This material will be separated into permanent and temporary information. As it is separated, the permanent material will be placed in acid-free boxes with acid-free folders and dividers. This is the first records deposit to be maintained at the Agency Records Center under our new records preservation program. Eventually, all of the Agencys_peranent records will be maintained in acid-free folders and boxes. 4. ARCHIVES AND RECORDS CENTER. Visitors to the Records Center last week included the Curator, Historical Intelligence Collections, Office of Central Reference. He received a briefing on the Center's operation and a tour of the facility. Six officers from the Office of Current Produc- tion and Analytic Support who also visited the Records Center were asked by the Center's chief to review their deposits of negatives and large maps that are part of the CPAS vital records deposits. This collection has grown steadily over the years and now occupies over 500 cubic feet of space on Center shelving that had to be specially modified to accomodate it. The CPAS officers promised to conduct a review to determine what material could be destroyed. 5. KENNEDY ASSASSINATION PAPERS. Chief, Classification Division, accompanied by the OIS Legal Advisor and a DO specialist on the Kennedy assassination papers, visited NARA to perform the ten-year review of approximately 64 classified documents that CIA had given the Warren Commission Since most of these documents are the subject of current litigation, their classification may ultimately be decided in the courts and thereby override any classification decision made by the Agency in the interim. After discussion with NARA officials, the Agency has decided to formally propose the withholding of any classification decisions on these documemts until legal action has been completed. Such a proposal to NARA is now being drafted. 6. MEETING OF AGENCY EDITORS. A representative from the Regulatory Policy Division attended a meeting of Agency editors held in the Office of Training and Education to discuss topics of common interest and to determine if an Agency editor's forum might be useful. 2 CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 25X1 25X1 25X1 CONFIDENTIAL 7. INCREASE IN PARKING FINES. dated 17 July 1985, apparently was well noted in the Agency but not as we 11 received. The Regulatory Policy Division answered several calls re- questing interpretation or additional information. One call came from an irate lady who said that she often purposely parked illegally risking a moderate and acceptable $10 fine. She went on to say that had she known the fine would be $35 she would not have done it. 8. INFORMATION AND PRIVACY DIVISION ACTIVITIES. The backlog of initial requests stands at 2163, down from 2199 in the previous week. Among the more interesting requests this week are two from the Center for National Security Studies for a copy of our "17 page personal history statement" and for copies of all documents in "the administrative file for a 9 June 1981 FOIA request from the M&M/Mars Company." Another Attachment 3 CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT STAT ADMINISTRATIVE-INTERNAL USE ONLY 31 July 1985 MEMORANDUM FOR: Deputy Director for Administration FROM: Chief, Information and Privacy Division, OIS SUBJECT: IPD/OIS Weekly Report (24 - 30 July 1985) 1. The Week in Review 24 - 30 July 1985 1985 Weekly Average a. New cases 31 54.8 b. Cases closed 67 80.2 c. New appeals logged 3 d. Appeals closed 1 e. Manpower (man-weeks) 91.6 2. Current Backlogs a. Initial requests - 2163 b. Requests in administrative appeal - 167 c. Requests in litigation - 85 2.5 1.6 100.2 3. Spotlighted Requests ADMINISTRATIVE-INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT STAT ADMINISTRATIVE-INTERNAL USE ONLY 5. Comments We mentioned in the 10 July weekly report that IPD had begun trying to collect some $11,000 in delinquent search fees owed to the U.S. Treasury. To date we have received 19 checks totaling $1,946. One requester said that he had not paid his bill sooner because he puts all his bills in queue and pays them on a first-in, first-out basis. Another requester, this one in Finland, apologized for the delay and explained that he was waiting for the U.S. dollar to go down, when in fact it kept going up. ADMINISTRATIVE-INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT IPD/ Distribution: Orig - Adse 1 - DCl/DDCl/Executive Director 1 - DCI History Staff 1 - DDI 1 - DDO 1 - DDS&T 5 - OIS 1 - C/PAO 1 - Comptroller 1 - IG 1 - OGC 1 - OLL 1 - OP 1 - OL 1 - C/IMS 1 - DDO/I 25 - DDO/IMS 1 - DDI/IRO 1 - DDA/IRO 1 - IC/IRO 1 - OTE/MAT 1 - OIS/LA 1 - IRG/os 1 - IPD Subject 1 - IPD Chrono 1 - IPD Reading Board 1 - HGH STAT STAT ADMINISTRATIVE-INTERNAL USE ONLY (31 July 1985) (Final) ADMINISTRATIVE-INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT SI-AT 1. C/CRD accompanied the DO specialist on the Kennedy SI-AT Assassination papers, and OIS Legal Advisor, to NARA to perform the ten year re-review of about ? documents that CIA had given to the Warren Commission which investigated the assassination of President Kennedy. These were the documents that could not be declassified during the earlier SI-AT review in 1975. had a list of documents in his possession which turned out to be copies of all those in question at NARA save three. Copies of the missing three were given to us so we know that we have duplicates of those at NARA. Since most if not all, of the documents are currently in SI-AT litigation we explained to of the Judicial, Fiscal, and Social Archives Branch that the classification status of these documents may be ultimately decided in the court which would override any decisions we made in the interim. Therefore, we suggested that we would send NARA a letter to the effect that we would hold our re-review of these documents in abeyance until the legal actions have been completed. is now drafting a reply containing this message. 30 duly 1985 MEMORANDUM FOR: Director of Information Services FROM: SUBJECT: Acting Chiet, Classitication Review Division Weekly Report, 24-30 July 1985 STAT STAT STAT STAT 2. CRD was visited by US Army, on 24 July. from r=1-1;:s to CRD to review 89 National Intelligence Survey sections which had DIA Security, was investigating the possibility of sending DIA been approved for declassification by CRD under systematic review three years ago. These documents, written by CIA or its predecessor military intelligence organizations, have been on hold ever since, while DIA tried to find either their copies or analysts to review them. CRD hopes to handle this NIS review in the same manner that the NIE's were successfully finished last year, by having DIA analysts review the record copies here at Ames Building. Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 RECORD OF REVIEW PERIOD: 22-26 July 1985 REVIEWER: BRANCH: Combined Division SOURCE OF MATERIAL TYPE OF REVIEW EXTERNAL REQUESTS: DOD NO. OF DOCUMENTS NO. OF PAGES AIR FORCE ARMY manuscript 1 248 DIA JCS NAVY NSA OSD NARA Systematic 102 863 STATE CDC/SR ( FRUS) CDC/MR OTHER SUB TOTALS 103 1111 INTERNAL REQUESTS: PRB Pre-publication 7 95 IPD OLL CGC SAE Separation 37 38 OTHER SUB TOTALS 44 133 SPECIAL PROJECTS: RIMS 1 22 OTHER MEMO 2 3 GRAND TOTALS 151 1269 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 RECORD OF HISTORICAL REVIEW PERIOD COVERED 22-26 July 1985 DIVISIONAL HRB INDIVIDUAL Combined Division ACTIVITY MATERIAL EFFORT Job / Boxes RECORDS SEARCH/SURVEY FT HRS PREPARATION FOR REVIEW FT HRS DECLASSIFICATION REVIEW DOCS PGS HRS PROCESSING PREPARATION FOR RELEASE COMPUTER INPUT SYSTEM RIMS CAPTURING DATA RIMS RETRIEVAL FOR RIMS TRAINING TYPE ADMINISTRATIVE DUTIES TYPE OTHER ACTIVITIES TYPE File Review TYPE Mandatory Review HRS DOCS PGS HRS DOCS 30 PGS 30 HRS 40 DOCS PGS HRS 12 EIRS 67 HRS 31 HRS 38 HRS 52 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 25X1 CONFIDENTIAL MEMORANDUM FOR: Director of Information Services FROM: Chief, Information Resources Management Division 30 July 1985 SUBJECT: Weekly Report of Information Resources Management Division, 24 - 30 July 1985 1. Work in Progress 25X1 a. TRIS. Chief. Information Technology 25X1 Branch, ITB, met 25X1 with NPIC, to discuss the features of TRIS that they might find helpful in their registry operations. The NPIC officers were largely unaware of TRIS's capabilities and the ways that it might be used for 25X1 registry support and records management. Olt TRIS could be useful in NPIC and would advise OIS on the extent to which it could be used in NPIC's registry and records management operations. NPIC, like other Agency organizations, is having a problem getting terminals. The discussion also covered special arrangements to train someone from their organization in TSCADS procedures. 25X1 25X1 25X1 25X1 25X1 25X1 b. TS Documents. Our efforts to find unaccounted for TS documents continued to show progress. Information Control Branch, identified one unaccounted tor document from a review of old office documentation. Another three were found by personnel in the Office of General Counsel during their annual document inventory. Annuitant continued his search of retired records of the Intelligence Community Staff. Last week, he found 610 TS documents, five of which were charged to ICS and 605 of which were unlisted requiring additional research. concluded his search efforts in the Office of Global Issues for TS documents. He found 64 documents, 20 of which were charged to OGI and another 44 that were unlisted requiring additional research. Four unaccounted for documents charged to other offices were among documents previously found by in OGI. Our third annuitant, continues her review of the office holdings of the Office of/ Soviet Analysis. During the past week, she found 157 documents, all charged to SOVA. CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 CONFIDENTIAL 2. Significant Events and Activities a. ISO() Tasking. The Deputy Director of Information Services, the Deputy Director for Policy and Management, 25X1 Office of Security, Chief, Information Management 25X1 Branch, and IMB, attended an interagency meeting called by Steven Garfinkel, Director of Information Security Oversight Office (IS00). Mr. Garfinkel believes that the time is right for new initiatives in the information security area, particularly in light of the Walker case. The purpose of the meeting was to establish interagency task forces to identify specific information security initiatives that should be taken in the areas of (1) overclassification, (2) overdistribution, (3) classification management, (4) need-to-know, and (5) unauthorized disclosures. CIA and the Air Force will investigate the problem of overdistribution of classified material. Each task force is expected to recommend initiatives and how to implement these initiatives in a report that is due to 'SOO by 30 August 1985. The first meeting of the CIA/Air Force task force will be held on 2 August 1985 in the OIS conference room. 25X1 25X1 25X1 25X1 25X1 b. NATO Inspection. A DoD official conducted an inspection on 25 July of CIA procedures for handling NATO materials. He found CIA's methods for handling electrical NATO messages to be in compliance with NATO procedures. However, when he inspected the Office of Central Reference's procedures for controlling hard copy documents two documents could not be found. One document is believed to have been hand-carried from Europe to the Agency by an employee, thereby bypassing document control procedures. The disposition of the other document will require further search by OCR personnel. Once the documents are located, the inspector will be notified. c. Records Preservation. Agency Archives and Records Center, met with Records Management Officer, Directorate of Administration, to discuss a review of an ODDA job containing Air America records. Working under guidelines provided by and will break the material into three different jobs: one tor permanent records, another for personnel-type records, and the third on financial matters. As the material is segregated, Messrs. will place the permanent records material in acid-free boxes and use acid-free folders and dividers. This job will be the first maintained by the Archives Section under its newly established preservation program. Eventually, all of the Agency's permanent records will be stored in these acid-free folders and boxes. 2 CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 CONFIDENTIAL the d. Records Center. Records Center personnel performed of following activities during the week: RAMS: Made 21 additions, and 4 deletions. ARCINS: Jobs received/edited: 22. Jobs keyed: 28 consisting 4,493 entries. Jobs completed: 26. Accessions: Received 29 jobs totaling 221 cubic feet. References: Serviced 1,817 requests for records. 25X1 Special Runs: Three: one to OF and two to One special run required two of overtime. ours 25X1 Other: Curator, Historical Intelligence Collections, Office of Central Reference, visited the Agency Archives and Records Center this week and received a briefing on Center operations and a tour of the facility. Six officers from the Office of Current Production and Policy Support, DDI, visited the Center at the request of 25X1 Chief, AARC, to discuss the disposition of some vital large maps and negatives that are part of the office's records collection. The OCPAS collection has grown steadily over the years, but no effort has been made to review the holdings. The colleFtion occupies some 500 cubic feet of space at the Center on shelving that had to be specially 25X1 modified to accommodate it. The OCPAS officers promised to conduct a review of the negatives to determine which were outdated and could be destroyed. 25X1 25X1 Safety Division, Office of Medical Services, visited AARC last week to examine the smoke detection and fire alarm system there. They were gathering data so that they could provide an 25X1 estimated cost for a replacement system. felt that existing conduits or hardware could be used, making the 25X1 installation of a new system less costly. His estimate for a replacement system was $37,000. 3. Scheduled Events The Deputy Chief, IRMD, and all division branch chiefs will attend a seminar on 31 July concerning the activities of the Position Management and Compensation Division. The seminar is designed to familiarize supervisors with PMCD's functions, particularly how it relates to the management of the positions under a supervisor's control. 3 CONFIDENTIAL Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 ADMINISTRATIVE - INTERNAL USE ONLY STAT 30 July 1985 MEMORANDUM FOR: Director of Information Services FROM: SUBJECT: Chief, Regulatory Policy Division Regulatory Policy Division Activities - 24 July through 30 July 1985 STAT 1. RPD is currently handling 126 jobs. STAT Ls a proposed bulletin received in the Division for processing on 29 July announcing a reduction in premiums and an increase in coverage in UBLIC life insurance. STAT 2. The revision of (U) initiated by the Directorate STAT of Operations updates the policy and procedures by which the Agency effects the entry of aliens into the United States, changes their immigration status while in the country, or brings about their removal from the United States. This regulation received extensive editing by RPD prior to being coordinated. It was forwarded to the DDA today for approval to publish. (U) 3. On 30 July, attended a proposed organizational meeting of Agency editors held at the Office of Training and Education. The purpose of the meeting was to discuss topics of common interest and to decide if an editor's forum might be useful. (U) STAT STAT 4. Among revision to coordinators about 25 other jobs, is currently preparing the for circulation to during the week. (U) STAT 5. also assembled coordinator comments on STAT SI-AT the handbook. (A-IU0) and incorporated them in the second draft of ADMINISTRATIVE - INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 ADMINISTRATION - INTERNAL USE ONLY STAT 6. dated 17 July 1985 was apparently well noted but not necessarily well received in the Agency. RPD received several calls requesting interpretation or further information. One call came from an irate woman who said that she consciously parked illegally, anticipating a moderate and acceptable $10 fine. She said that, had she known the fine would be $35, she would not have parked in an illegal space. (U) 7. Our chief of research received a call from an officer in DO/IMS STAT requesting copies of rescinded STAT The DO needed this information in connection with the Rewald case. As has been done in all cases with Rewald requests, RPD asked that if any of the information is released to someone outside of the Agency, it must have the approval of the originating office and the DDA. The DO requested this information on a priority basis, and a DO officer rode the shuttle bus from Headquarters to pick up the material. (A-IU0) 8. An officer working in the OCR Library called our chief of research to find out which regulation addressed the question of smoking and non-smoking in public areas. According to the caller, OCR is preparing to install computers in the library and the presence of noxious smoke in the air will be damaging to delicate and sensitive components inside the computer. RPD referred the STAT requestor to (u) STAT STAT 9. On of a replica 26 July, (DYLUX copy) went to P&PD to assist in the preparation as we draw close of to publishing this lengthy and complicated handbook. On Monday, she returned to P&PD to conduct a final review of the DYLUX prior to publication. The printed version will consist of 130 pages compared to the 300 pages of text 2 ADMINISTRATIVE - INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 ADMINISTRATIVE - INTERNAL USE ONLY STAT STAT the editor personally typed into the WANG. OL is looking forward to having the handbook available for a training course to start on 5 August. (A-IU0) 10. On 25 July, two OGC attorneys, Division) and (Chief, Administrative Law met with C/RPD to discuss how OGC might be more responsive in the coordination process for regulatory issuances. C/RPD mentioned some areas that could stand improvement but, at the same time, he commended OGC for showing this interest. One of the results of the meeting is that OGC has committed itself to responding within 72 hours to any request from RPD for legal concurrence on regulatory issuances. (A-IU0) 11. The C/Security Education Group (SEG/OS) requested RPD assistance to have new copies of selected security regulatory issuances printed. These were for special booklets used by SEG to brief Agency personnel entering on duty. These weekly sessions cause much wear and tear on the pages of regulations. RPD noted that most of the issuances are currently being revised. But to accommodate SEC's immediate needs, RFD assembled 25 sets of each regulation from our files and by xeroxing and cutting to size other pages to complete the sets. These were forwarded to OS to serve until the revised regulations are published. (A-IU0) 12. The proposed Notice concerning Distribution of Salary Checks, initiated by the Office of Finance, was sent by RPD to Agency coordinators for information. The Notice advises employees that the Department of Treasury must make drastic reductions in the use of paper card checks and this will Impact on the Agency. The current practice of delivering salary checks to Agency employees at their office is costly and not consistent with Treasury policy. Therefore, as of pay period 20, ending 14 September 1985, all 3 ADMINISTRATIVE - INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT ADMINISTRATIVE - INTERNAL USE ONLY employees, except those in a special category must have their salary payment sent by Electronic Fund transfer to a financial institution in the United States or by check sent to their home. (A7-IUO) Attachment 4 ADMINISTRATIVE - INTERNAL USE ONLY Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 STAT Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6 R Next 2 Page(s) In Document Denied Declassified in Part - Sanitized Copy Approved for Release 2014/02/21 : CIA-RDP87-00058R000300570005-6