OIS WEEKLY REPORT (27 JUNE - 2 JULY 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300570009-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 18
• Document Creation Date: December 23, 2016
• Document Release Date: April 19, 2011
• Sequence Number: 9
• Publication Date: July 3, 1985
• Content Type: MEMO

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3 July 1985
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT: OIS Weekly Report (27 June - 2 July 1985)
2. VISIT TO EISENHOWER MEMORIAL LIBRARY. Two classification review
officers from the Classification Review Division completed a two-week TDY
at the Eisenhower Memorial Library. Forty-one boxes of files of the
Operations Coordinating Board (OCB), 1955-57, were reviewed. A large
percentage of the material had already been marked to be withheld from
release because of names associated with CIA. Upon examination, the
reviewers determined that about 90 percent of the withheld material could
be released by removing the CIA names from the dissemination list at-
tached to the OCB documents. CRD estimates that two reviewers working
two weeks could complete the review of the remaining CIA material. F__]
3. TRIS TRAINING. Training in the TSCADS portion of TRIS began on
1 July with nine personnel from various offices. Overall, the session
went well and no changes in training procedures are expected.
Approximately 79 individuals are scheduled to receive this training.
4. UNACCOUNTED FOR TOP SECRET (TS) COLLATERAL DOCUMENTS. Annuitants
working for the Information Resources Management Division (IRMD) continue
to make progress in locating unaccounted for TS collateral documents.
In the review of the IC Staff's deposits at the Records Center, 121 docu-
ments were located which will require additional research to determine
accountability. Through followup research on prior efforts in this area,
accountability was determined on 15 previously unaccounted for documents.
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Similar research efforts of SOVA office files resulted in the identifi-
cation of 12 unaccounted for documents. And lastly, the search was
concluded of the office holdings of the office of African, and Latin
American Analysis and the Collection Requirements and Evaluation Staff.
Three previously unaccounted for documents were found, but.additional
research is required on more than 70 documents to determine if they had
been unaccounted for or simply not recorded in the TSCADS system.
5. OFFICE SURVEY. IRMD representatives met with the Executive
Officer, office of Research and Development (ORD), and other ORD
representatives to discuss IRMD's draft report of the survey of ORD's
information handling practices and records management program. Fourteen
recommendations were made to simplify or improve ORD's information
handling and records management practices. Ideas were exchanged con-
cerning the recommended changes and their implementation--all of which
were mutually agreed upon. The final report will incorporate minor
changes agreed to at the meeting, and will be forwarded to the Director,
ORD, for his action. F-1
1. *CLASSIFICATION REVIEW ASSISTANCE TO NARA. During a visit to the
Washington National Records Center (WNRC), CRD was asked by the National
Archives and Records Administration (NARA) for assistance in three areas
involving classification matters:
a. In the course of systematic classification review by NARA
personnel, 13 documents, rtment of
State's post records for for the
period 1946-47, contain CIA equities. Unfortunately, the box
of records--including the referenced documents--was screened and
s provided to a researcher for review sometime after 1977. It is
not certain what material from the box the researcher may have
I copied. From a preliminary review, it appears that nine of the
documents remain classified. The documents concern the use of a
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25X1
25X1
25X1
2. MICROGRAPHICS APPLICATION. An IRMD representative discussed a
possible COM application with a contract employee in OD&E who was
interested in reducing the space required to store his daily computer
printouts. After surveying the files, IRMD made arrangements with the
Chief, COM Center, Printing and Photography Division (P&PD), to develop a
COM application for these files. At another meeting--this time with the
Records Management Officer of the Office of Central Reference (OCR)--he
discussed current micrographics applications in the Directorate of
Intelligence (DI). Currently the OCR library serves as liaison with P&PD
for all DI micrographics applications. OCR would prefer that each DI
office deal directly with P&PD. The IRMD representative and the DI/RMO
will meet with component DI RMOs to review existing micrographics
applications and to discuss the procedures for dealing directly with P&PD
on these applications.
3. REGULATORY RESEARCH. At the request of an OGC attorney, RPD
conducted research involving a regulation which prescribes the parameters
of a sensitive operational matter. The research was completed and C/RPD
discussed the evolution of the policy with the OGC attorney. It is
possible that OGC will prepare a revision to the regulation relevant to
this subject.
4. REVISION OFL
proposed revision of
REA Y FOR AGENCY-WIDE COORDTNATTON_ The
originated by OGC, has been prepared for Agency-wide
coordination. RPD revised the draft to reduce the verbiage and eliminate
the legal jargon which blanketed the statement of basic policy.
5. HIGHLIGHTS FROM THE INFORMATION AND PRIVACY DIVISION REPORT.
The backlog of initial requests decreased by 43 to a new total of 2254
while those in administrative appeal went up only three to 161. This is
quite remarkable considering that extensive renovations are under way in
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IPD, including the tearing down of one vault-type wall and the construc-
tion of another as well as other modifications requiring relocation of
numerous workstations and personnel. While all the hammering, drilling,
and painting occurrs, IPD continues to operate with maximum effort to
keep abreast of the incoming new requests--75 this week-and work at
keeping all requests advancing. Among the more interesting new requests
MEETING WITH THE DIRECTOR OF SCIENTIFIC AND WEAPONS RESEARCH. IRMD
representatives will meet with the Director of Scientific and Weapons
Research the week of 8 July to provide him with initial feedback on the
results of the survey of the information handling and records management
practices of his office. A formal report on the survey is being
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2 July 1985
MEMORANDUM FOR: Deputy Director for Administration
Chief, Information and Privacy Division, OIS
SUBJECT: IPD/OIS Weekly Report (26 June - 2 July 1985)
1.
The Week in Review 26 June -
2
July 1985
1985 Weekly Average
a.
New cases
75
55.8
b.
Cases closed
118
81.5
c.
New appeals logged
3
2.5
d.
Appeals closed
0
1.7
e.
Manpower (man-weeks)
83.0
100.0
2. Current Backlogs
a. Initial requests - 2254
b. Requests in administrative appeal - 161
c. Requests in litigation
(not equal to number of lawsuits) - 87
3. Spotlighted Requests
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IPD,
(2 July 1985) (Final)
Adse
DCI/DDCI/Executive Director
DCI History Staff
DDI
DDO
DDS&T
OIS
C/PAO
Comptroller
IG
OGC
OLL
OP
OL
C/IMS
DDO/I
DDO/IMS
DDI/IRO
DDA/IRO
IC/IRO
OTE/MAT
OIS/LA
IRG/OS
IPD Subject
IPD Chrono
IPD Reading Board
HGH
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SECRET
2 July 1985
MEMORANDUM FOR: Director of Information Services, DA
FROM: Chief, Classification Review Division
SUBJECT: Weekly Report, 26 June - 2 July 1985
1. On 28 Junel completed their two-week TDY at
the Eisenhower Library, Abilene, Kansas. T reviewed 41 boxes of files of
the Operations Coordinating Board, 1955-57 (Boxes #63 to #103), approximately
10,374 documents and about 24,000 pages. A large percentage of these
documents were marked to be withheld from release because of the presence in
the documents of names that were associated with CIA. However, about 90% of
these withheld items could be released by simply removing the CIA names from
the dissemination list attached to most of the OCB documents. There remain
still to be reviewed at the Eisenhower Library 21 boxes of OCB files (Boxes
#104 to #124), 21 boxes of Psychological Strategy Board Central files (Boxes
#9 to #30), and possibly a few folders scattered elsewhere among the NSC Staff
Records. A two-man team working two weeks should be able to complete these 42
boxes which would complete our bulk review of CIA material associated with the
Eisenhower Library .
2. During a visit to the Washington National Records Center to review
documents of CIA interest that have surfaced during NARA's systematic review
program, three other items arose as follows:
a. NARA personnel uncovered 13 documents that appeared classified in
post records of the Department of State for El Salvador for the period
1946-47. Unfortunately, this box of records was screened and given to a
researcher sometime after 1977. The researcher was apparently a
representative of University Publications but it is not certain which
documents he may have copied. From a preliminary review it appears that nine
of these documents remain classified. They concern the use of a named CIG
officer to help the Salvadoran Government combat communism. NARA will provide
us with a letter setting forth the details of this situation and requesting
our assistance.
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CLASSIFICATION REVIEW DIVISION
RECORD OF REVIEW
PERIOD: 24-28 June 1985 REVIEWER: BRANCH: Combined Division
SOURCE OF MATERIAL TYPE OF REVIEW NO. OF DOCUMENTS NO. OF PAGES
EXTERNAL REQUESTS:
AIR FORCE
ARMY
DIA
NSA
OSD
NARA (State)
WNRC
STATE
OTHER (JFK Library)
SUB TOTALS
INTERNAL REQUESTS:
OGC
SAE
OTHER (OSS Job 56-20)
SUB TOTALS
SPECIAL PROJECTS:
RIMS
20
2T8-
2
228
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CLASSIFICATION REVIEW DIVISION
RECORD OF HISTORICAL REVIEW
PERIOD COVERED 24-28 June 1985 DIVISIONAL HRB INDIVIDUAL Combined
ACTIVITY
RECORDS SEARCH/SURVEY
PREPARATION FOR REVIEW
DECLASSIFICATION REVIEW WNRC
PROCESSING
PREPARATION FOR RELEASE
COMPUTER INPUT
SYSTEM
MATERIAL EFFORT
Job / Boxes
DOCS 1 PGS 581 HRS 8
DOCS PGS HRS
DOCS PGS HRS
CAPTURING DATA
/ DOCS PGS
HRS
FOR RIMS
/
TRAINING
TYPE
HRS
67
ADMINISTRATIVE DUTIES
TYPE
HRS
16
OTHER ACTIVITIES
TYPE
HRS
28
(Mandatory Review)
TYPE
HRS
9
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2 July 1985
MEMORANDUM FOR: Director of Information Services
Chief, Information Resources
Management Division
SUBJECT: Weekly Report of Information Resources
Management Division, 26 June - 2 July 1985
1. Work in Progress
a. TRIS. Training in the TSCADS portion of TRIS began on
1 July with nine personnel from various offices
participating. The training was conducted by
Information Technology ranc ,
familiarity of some personnel with the Delta Data terminal and
system problem. Overall, the session went well and no more
changes in training procedures are expected as a result. In
all, some 79 individuals are scheduled to receive this
training.
Building. The session was handicapped by the lack of
using an OTE training aci ity on the third floor of Ames
unaccounted for documents. Likewise, (search
of SOVA office files resulted in the location of 775
documents, 763 charged to SOVA and 12 whose office of
assignment was unknown. Research on these documents and
others from the previous week's search efforts resulted in the
identification of 12 unaccounted for documents. Our third
annuitant, concluded searches of the office
holdings o e uIrl of African and Latin American Analysis
and the Collection Requirements and Evaluation Staff. Three
previously unaccounted for documents were found in CRES and
additional research is required on more than 70 documents to
determine if they are unaccounted for or have not been
recorded in the TSCADS system.
efforts resulted in the identification Previously
b. TS Collateral Documents. Progress continues in our
search for missing unaccounted for TS collateral documents.
Annuitant search of the IC Staff's deposits
at the Records Center identified 228 TS documents, 107 of
which were charged to ICS and another 121 which will require
additional research. Followup action on his previous week's
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c. Office Survey. Chief, Information
Control Branch, ICB, met with the
Executive Officer, Office of Research and Development (ORD),
and other ORD representatives to discuss IRMD's draft report
of their recently concluded survey of the information handling
practices and records management program in ORD. The survey
report contains 14 recommendations to simplify or improve
ORD's existing information handling and records management
practices. Ideas were exchanged concerning the recommended
changes and their implementation--all of which were mutually
agreed upon. The survey report will be prepared in final
form, incorporating minor changes agreed to at the meeting,
and then forwarded to the Director, ORD, for his action.
the new ORD Records Management Officer,
attended the meeting and will oversee the implementation of
the recommendations.
d. Information Services Centers. IICB,
briefed Remote ilitiess ranch,
Information Management Division, OIT, on the concept and
status of Information Services Centers in the Ames Building
and New Headquarters Building. Both officers are very much
interested in the development of the data access function in
the ISCs and are supportive of OIS' effort in this regard.
They will assist OIS in the transfer of two laser printers
from ORD and their installation in the Ames Building ISC. The
OIS and OIT representatives agreed to keep each other fully
informed as new developments occur that impact on the ISCs.
e. Response to ISOO. Agency National
Security Classification Officer, Information Management Branch
(IMB), prepared a memorandum for the DCI's signature to the
Director, Information Security Oversight Office (ISOO),
concerning the classification level of certain Director of
Central Intelligence Directives (DCIDs). The Director, ISOO,
had questioned a statement appearing in two of the directives
that allowed senior officials and security officers of the
Intelligence Community to excerpt portions of the directives
for use in other documents at the "Unclassified/Official Use
Only" level. The Agency's response, coordinated with the DCI
Security Committee and the Executive Secretary/NFIB, notified
ISOO that the controversial statement would be deleted, but
reaffirmed the classification level of the DCIDs.
2. Significant Events and Activities
a. Directorate RMO Meeting. IRMD managers met with the
Directorate RMOs on 28 June to discuss several information
management issues. raised for general discussion
2
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some concerns about setting up a vital records program. One
question concerned the extent to which an office should have a
dedicated collection of vital records at the Records Center
instead of taking advantage of records collections in other
components. The consensus was that while there were some
risks involved in doing this a component could use other
records that might be available. Following this discussion,
Chief, OC/OL, Information Services Center,
discussed her experience in setting up this facility and
Chief, Information Technology Branch, provided
some as minute thoughts on training on the TSCADS portion of
TRIS. The meeting closed with some preliminary suggestions on
the type of special features that might be included in a
proposed annex to the Records Center. Some of the items
suggested were an expanded cool room for film storage, an area
for archival work and testing of records, a reading and
research room, and facilities for storing odd-sized records,
such as maps, briefing boards, charts, and the like.
b. Micrographics Application. Agency
Micrographics Officer, IMB, discussed a posse e com
application with a contract employee in OD&E who was
interested in reducing the space required to store his daily
computer printouts. Currently the hardcopy printouts are
retained in office space for one year, transferred to AARC for
an add' d then destroyed. After surveying the
files, made arrangements with
Chief, COM Center, Printing and Photography Division to
develop a COM application for these files.
c. DA Records Management Officers. Records
Management Officer, OIS, attended the DA RMO meeting at
Headquarters on 28 June 1985. The agenda items included:
records recalled from AARC on temporary charge but not
returned within a reasonable time period (the RMOs were asked
to investigate these chargeouts); status on drafting records
control schedules for machine readable records; position
descriptions for DA RMOs (a common PD will be drafted and then
adapted to particular RMO situations); status of DA records
pending approval for destruction under the 141b process (the
RMOs will be acting on these records); and proposed changes to
the National Security Classification Guide (RMOs were reminded
to submit proposed changes to Chief, IRMD,
also attended the meeting to request posse a agenda items for
a proposed RMO conference in October. Suggestions are to be
forwarded to IMB.
3
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d. Micrographics in the DI.I IIMB, and
Barbara Oleson, Records Management Officer, OCR, met to
discuss current micrographics applications in the DI. In
recent years, the OCR library has acted as the middle man with
Printing and Photography Division, OL, for all DI
micrographics applications. OCR would like to get out of this
arrangement and have each DI office deal directly with P&PD.
RMO for the DI, will be meeting
with component RMOs in the DIto review existing micrographics
applications and to discuss the procedures for dealing
directly with P&PD on these applications.
e. Records Center. Records Center personnel performed
the following activities during the week:
Made 25 additions, 5 changes,
and 2 deletions.
Jobs received/edited: 26.
Jobs keyed: 19 consisting of
2,138 entries.
Jobs completed: 3.
Received 26 jobs totaling
374 cubic feet.
Serviced 2,391 requests for
records.
3. Scheduled Events
a. Chief and Deputy Chief, IRMD, and Chief,
Information Management Branch, will meet wi
Information Managemen
Staff, to discuss the trans ter ot records from predecessor
organizations to the National Archives and Records
Administration that will occur under the auspices of the
Historical Review Program.
ICB, will meet with
Director of Scientific and Weapons Research,
this coming week to provide him with some initial feedback on
the results of their survey of the information handling and
records management practices of his office. A formal report
on the survey is being drafted by Messrs.
4
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2 July 1985
Chief, Regulatory Policy Division
SUBJECT: Regulatory Policy Division Activities - 26 June
through 2 July 1985
1. RPD is currently handling 133 jobs among which are nine new proposals
received for processing during the week. At the same time, seven notices and
employee bulletins were published and distributed on a priority basis.
2. The proposed revisions to
initiated by the Office of Personnel, add reduction in grade
as a disciplinary action for serious misconduct. A number of components
including the Inspector General, the Directorate of Intelligence and the
Office of General Counsel provided comments on these proposals and we returned
them to the Office of Personnel for review and resolution before we proceed
with further processing.
3. is undertaking an extensive revision of
Directorate of Intelligence, which includes updating each of the 11 offices
plus the responsibilities of the DDI.
4. RPD received a call from an OGC attorney who requested research
involving a regulation which prescribes the parameters of a sensitive
operational matter. The research was completed and C/RPD discussed the
evolution of the policy with the OGC lawyer who said that it is possible that
OGC might prepare a revision to the regulation pertaining to the question
presented to us.
STAT
STAT
STAT
STAT
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5. completed a seminar titled "The Ascendancy of Asia:
The Pacific Community in the 21st Century". The Smithsonian Institution
hosted the course jointly sponsored by the Woodrow Wilson International Center
for Scholars and the Asia Foundation. F--]
6. The proposed revision of
originated by OGC, has been prepared for Agency-wide
coordination. RPD revised the draft received from OGC to reduce the
verbiage and eliminate the legal jargon which blanketed the statement of
basic policy.
STAT
STAT
7. RPD responded to requests for previously published issuances from
DO/IMS, OC, CRD, OS Registry, and a DO operational division. STAT
8. RPD's secure phones were installed on 1 July 1985 and we appreciate
the indulgence of our neighbor, IPD, for permitting us to use their secure
lines the last couple of weeks. All we need is an intercom system for our
black lines and we'll be back in business.
9. On 2 July,
will attend a
presentation on application of the Delta Data that might be useful for RPD.
This was arranged by
2
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STAT
STAT
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