OIS WEEKLY REPORT (13 - 20 JUNE 1984)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300580002-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: May 6, 2011
• Sequence Number: 2
• Publication Date: June 20, 1984
• Content Type: MEMO

Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
20 June 1984
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (13 - 20 June 1984)
A. PROGRESS ON ACTION ITEMS
1. A representative of IRMO met with a representative of the Office
of Current Production and Analytic Support (CPAS) concerning its pro-
cedures for handling Top Secret (TS) collateral documents. The CPAS
representative was given the names of the TS control officers in the
Offices of African and Latin American Analysis, European Analysis, and
Near East and South Asian Analysis. Following a briefing of the TS
control officers (to be given by IRMO), CPAS would be able to forward TS
collateral documents to them for control and accountability. This is
expected to take effect 1 July.
2. The IRMO referrent for TS collateral documents met with the
Intelligence Community Staff's (ICS) TS Control Officer and RMO to
discuss their efforts to locate "unaccounted for" TS collateral documents
charged to ICS. Information and guidance was provided to the ICS
officers to assist them and a retirement job recently recalled from the
Records Center was used to illustrate how this information and guidance
could help. Thus far, through the cooperative efforts of OIS and ICS,
the number of "unaccounted for" documents has been reduced significantly.
SIGNIFICANT ITEMS OF INTEREST
1. A representative of the Classification Review Division (CRD)
attended a meeting called by the General Counsel on 20 June to review a
decision regarding lifting the secrecy orders on 20 patent applications.
The General Counsel believes all concerned Agency components should be
aware that several of the applications are in litigation. Their release
at this time could generate more than normal media attention and reveal
joint CIA/DoD interest. Since more than the actual technology of each
C O N F T 9 E N T I A L
Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
 Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
CONFIDENTIAL
patent application is of concern, all attendees agreed the Agency should
informally coordinate any release with other interested Federal agencies
as appropriate. CRD will work with OGC on the preparation and coordi-
nation of a final response on this matter.
2. Chief, Classification Review Division (CRD), and another repre-
sentative from CRD have completed a two-week TD Y to the Eisenhower and
Truman Memorial Libraries where they reviewed 45 archives boxes of
records containing CIA material--which completed the initial review of
CIA material at the Truman Library. There are approximately 155 archival
boxes of material yet to be reviewed at the Eisenhower Library. It will
take about four similar visits to complete the review at the Eisenhower
Library. Of the approximately 36,000 pages of material reviewed about 3%
were held, about 15% were approved for release following the deletion of
names, as marked, and the remaining 85%--approximately--held no CIA
interest and, therefore, no objection was made to release.
4. RCD is responding to a request from Directorate of Administration
Information Review Officer (DA/IRO) who is asking for Agency regulations
and other issuances relevant to litigation regarding a Jane Doe grievance
case. The plaintiff is suing the Agency and six senior officials includ-
ing the DCI, DDCI, EXDIR, and DDO. Upon completion, the documents will
be forwarded to the DA/IRO for review and onward forwarding to the Office
of General Counsel.
5. A representative of the Information Resources Management Division
(IRMD) met with the Directorate of Administration Planning Officer and
the DA/IRO to discuss the OIS response to an action tasking on vital
records. Minor changes were suggested to update an OIS paper which
discussed both the problems of re-vitalizing the Agency's Vital Records
Program and outlined an approach for getting components to update their
vital record collections. The DA Planning Officer suggested that a
meeting be scheduled with a representative of the DCI's Planning Staff to
see if the OIS paper addresses the issues raised by the Agency Executive
Committee. A meeting has been scheduled.
CONFIDENTIAL
Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
 Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
CONFIDENTIAL
5. Representatives of IRMO were briefed by l Deputy
Inspector General (IG), on their inspection prog
briefing focused on the management and techniques that the IG employs in
the inspection and audit process. The information obtained from the
briefing will be used in developing audit procedures and techniques for
records management audits to be conducted later this year. The first of
these programs will be conducted in the Office of Imagery Analysis and
will begin in July.
6. The Information Technology Branch (ITB) in IRMD implemented a new
service to Agency Records Management Officers (RMO) called an Information
Resource Note. This document forwards the table of contents from recent
publications in the information and records management field so the RMOs
are made aware of current professional literature. The RMOs can request
copies of any articles that are listed and ITB will provide them. Thus
far, four RMOs have requested articles from the initial note. This
service is one of the several IRMD efforts to keep RMOs better informed
of the latest developments in information technology and management.
Attachment:
As Stated
CONFIDENTIAL
Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
 STAT
Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8
Next 3 Page(s) In Document Denied
Iq
Sanitized Copy Approved for Release 2011/05/09: CIA-RDP87-00058R000300580002-8