OIS WEEKLY ( 30 MAY - 5 JUNE 1984 )

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300580004-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: May 9, 2011
• Sequence Number: 4
• Publication Date: June 7, 1984
• Content Type: MEMO

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V n n u r T B E \I T T A 1
7 JUN 1984
MEMORANDUM FOR: Deputy Director for Administration
rector of Information Services
SUBJECT: OIS Weekly (30 May - 5 June 1984)
PROGRESS ON ACTION ITEMS
1. A memorandum announcing the start of the Top Secret Collateral
Document inventory for 1984 has been distributed to the Top Secret
Control Officers (TSCO). A listing of the documents charged to each
component accompanied the memorandum to assist in the review efforts.
After the TSCOs have completed their inventory, a representative of the
Information Resources Management Division (IRMD) will audit a sampling of
their holdings.
2. The Records Management Officer for the Office of Imagery Analysis
(OIA) provided a report on OIA's records holdings for the Office of the
Director and at the division chief level. This information was gathered
in preparation for an audit of OIA's records management program and
registry activities later this year. IRMD will hold a followup meeting
with the RMO to discuss the report and lay the groundwork for a meeting
with OIA management concerning the audit. The OIA survey would be the
first of two audits to be conducted this year.
3. Three DO personnel worked at the AARC this week reviewing the
2800 cubic feet of unclassified OSS records that will ultimately be
transferred to NARS. According to the DO officers, this review will take
six months to a year to complete.
4. Chief, Classification Review Division and one officer are on TOY
to the Eisenhower and the Truman memorial libraries to review CIA docu-
ments.
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CONFIDENTIAL
SIGNIFICANT EVENTS AND ITEMS OF INTEREST
1. The Director and Deputy Director of Information Services
accompanied by the IRM Division and Branch chiefs, visited the National
Archives and Records Service (NARS). (See OIS weekly dated
23 May 1984.) The visit began with a briefing on the organization and
functions of NARS presented by Raymond C. Tagge, NARS liaison repre-
sentative to the Agency. The briefing was followed by a tour of the
research and preservation areas at the National Archives Building. The
visit concluded with courtesy calls to the Records Declassification
Division, which reviews classified records for Agency interest, and to
the Modern Military Headquarters Branch, which is the custodial unit for
Agency and OSS records.
2. IRMD investigated two potential micrographics applications last
week. One was in the Technical Security Division, Office of Security,
where they have several safes full of technical files used for
reference. The second was for the Export Control Subcommittee in the DDI
which is interested in microfilming its foreign personality folders.
Samplings of the files for both applications were sent to the Printing
and Photography Division, Office of Logistics, for filming so that both
potential customers can see what the finished product will look like.
After evaluating the product and determining the cost to sustain this
effort, these components will be in a position to determine whether to
proceed with a micrographics effort.
3. A representative of IRMD arranged the transfer of some map
negatives from the Office of Current Production and Analytic Support to
the Fine Arts Commission. Chairman of the Commission,
recently requested OIS ass stance in preserving these negatives and
ensuring their retrievability from the Agency Archives and Records Center
when needed. The negatives are used to produce wall coverings around the
first floor elevator banks in the Headquarters Building and are con-
sidered something of an "Agency treasure." They will be deposited at
the Records Center under the custody of the Office of Logistics Records
Management Officer.
CONFIDENTIAL
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CONFIDENTIAL
5.I IIRMD's referent to the New Building Project Office
(NBPO) met with the NBPO staff and discussed the Information Services
Center (ISC) concept with the Records Management Officers for the DA and
DS&T, will brief the DDA Office Directors' meeting on
7 June 1984 on this concept. He will also ask them to identify a
coordinator to assist him in planning ISC support for their offices.
6. An IRMD representative from the Agency Archives and Records
Center (A&RC) met with representatives from the Office of Data Processing
(ODP) to discuss the procedures that must be followed when sending shelf
lists marked "SCI" to the A&RC. Until now, the reports did not reflect
the proper marking, so ODP was reluctant to mail them to the Center.
IRMD made some computer system modifications to provide the proper
marking and a warning notice to be printed on the first page of each
report. With these changes the ODP personnel agreed to wrap,
receipt, and mail the reports to the Records Center.
7. Chief and Deputy Chief, A&RC, met with the Records Management
Officer for the DCI area, regarding the "33" job numbers that are held
for his component at A&RC. Material assigned to this series was left
over from the records review conducted at A&RC a few years ago and some
of it needs to be properly scheduled and integrated. The new Archives
Section at A&RC is trying to eliminate all material with "33" job
numbers.
Attachment:
As stated
CONFIDENTIAL
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