OIS WEEKLY REPORT (29 FEBRUARY - 6 MARCH 1984)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300580017-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 23, 2016
• Document Release Date: May 9, 2011
• Sequence Number: 17
• Publication Date: March 7, 1984
• Content Type: MEMO

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3-C RCI
7MAR1984
MEMORANDUM FOR: Deputy Director for Administration
Director of Information Services
SUBJECT: OIS Weekly Report (29 February - 6 March 1984)
A. PROGRESS ON ACTION ITEMS
1. The Director of Information Services and his staff and the Chief,
History Staff met with representatives of the National Archives and
Records Service (NARS) to discuss the conditions and procedures that NARS
will follow prior to making available to the public any OSS material
accessioned by the Agency to NARS. Also present were representatives of
the Directorate of Operations. The NARS delegation, in response to
privacy concerns raised earlier by OIS, explained in detail how they
planned to control access to the OSS records. Representatives of NARS
agreed to contribute to a Memorandum of Understanding--to be signed by
the DDA and the Archivist of the United States--detailing how the OSS
material will be handled at NARS once it is transferred. Our concerns
over privacy matters were satisfied by this meeting and Agency
participants were pleased to learn of the stringent review procedures
undertaken by NARS prior to any release to the public. Other topics,
such as the scheduled transfer of the material and restraining comments
on public announcements of the transfer, were also discussed. It appears
that it may take several years to make the OSS records available to the
public, given the review and processing steps still to be taken both by
the Agency and NARS.
2. Our expressed concern about Top Secret collateral document
responsibility is beginning to get some action. (Please refer to OIS
Weekly dated 22 February, item B 2.)
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3. The impasse regarding the issues involved
Comparative Evaluation Board and Panel Process, has been
resolved. The Task Force charged with reviewing descriptors has agreed
on the wording and number of categories and is circulating the final
draft to their respective Directorates for formal approval. Upon receipt
of the abovementioned formal approval, RCD will put the regulations in
proper form for DDA review and approval. The initiative for this
resolution came from RCD.
S-E-C-R-E-T
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5. NPIC representatives visited AARC to continue their review of the
three-dimensional models stored there. They also discussed the
possibility of storing additional models in AARC temporarily during
NPIC's renovation.
B. SIGNIFICANT EVENTS AND ITEMS OF INTEREST
3. Arrangements have been made by RMD to have ODP inform OIS of any
future requests to automate a registry. This is to ensure that any
future registry applications are approved by OIS/RMD. We have already
been informed of a request by FBIS for an Interim CARS package, and we
will be contacting FBIS on the matter.
4. RMD is studying the need for a method of gathering data
concerning the frequency that jobs retired under specified records
control schedule item numbers are recalled. The purpose of the
statistics would be to determine if some types of temporary records are
being held at the AARC longer than necessary. There is existing data in
RAMS and ARCINS that could be used to produce the statistics, but an
extensive programming effort would be required. This effort will be
pursued on a time available basis.
S-E-C-R-E-T
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C. SCHEDULED EVENTS
1. Chief, RSB/RMD, will attend a seminar at NARS on 13 March 1984
concerning proposed Government Documentation Standards. These standards
are intended to help ensure that agencies adequately document their
significant activities. Our main interest is in seeing how they might
affect Agency recordkeeping practices.
D. A Separate IPD report is attached.
Attachment:
As stated
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