OIS WEEKLY REPORT (18 - 24 OCTOBER 1984)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300610010-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 4
• Document Creation Date: December 23, 2016
• Document Release Date: June 24, 2011
• Sequence Number: 10
• Publication Date: October 24, 1984
• Content Type: MEMO

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25 October 1984
MEMORANDUM FOR: Deputy Director for Administration
Director o information Services
SUBJECT: OIS Weekly Report (18 - 24 October 1984)
A. PROGRESS ON ACTION ITEMS
1. TRIS Development. Members of the TRIS Development Team and the
Agency's Top -gicret control officer (TSCO) from the Information Resources
Management Division (IRMD) met with representatives from the Directorate
of Operations Information Management Staff (IMS/DO) to discuss conversion
into TRIS of certain information on the DO's collection of Top Secret
collateral documents. The procedures the DO now uses would prevent
conversion. The DO's centralized collection of TS collateral documents
also was discussed. IRMD explained the negative impact this large
collection would have on the efficiency of IRIS and offered suggestions
on how to minimize this problem. The DO agreed and is optimistic that
something can be worked out to satisfy both TRIS and IMS/DO needs.
2. TS Collateral Documents. The Agency's TSCO met with the TSCO
from the Office of Current Pro uction and Policy Support (OCPAS) to
discuss the use of annuitants to help locate the 1,200 unaccounted for TS
collateral documents that are charged to OCPAS. The two TSCOs also
discussed procedures for searching for this unaccounted for material.
One retired Office of Personnel careerist has joined IRMD this week to
begin the effort. Several other annuitants will be hired by OIS to work
on this general problem.
G O N F 1--* E N T 1 A L
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CONFIDENTIAL
3. Ames Building ISC. The Ames Building Information Services Center
(ISC) began providing limited registry support to two elements of the
Intelligence Community Staff that moved into the building over the
weekend--the Security Committee and Community Counterintelligence Staff.
A third element--the SIGINT Committee--will move to Ames Building later
this year and will require full registry support. Arrangements are being
made with the Office of Communications to install a DACOM facsimile
device to service these components. ISC will also assume responsibility
for mail deliveries to Ames Building tenants on 29 October when the Mail
and Courier Branch, Office of Logistics, transfers the building courier
to the staff of Ames ISC.
4. Machine Readable Records. A representative from IRMD reviewed
the system documentation manuals for the biweekly payroll, the
non-official cover payroll, and the CIARDS payroll computer systems in
order to prepare a comprehensive payroll item for the Office of Finance's
machine readable records schedule. Discussions were also held with
personnel from the Office of Data Processing (ODP) concerning the
retention of payroll tapes, interfaces and interaction of the payroll
system with other automated systems, and a listing of all input into the
payroll system. ODP personnel, working on the Corporate Database, have
been gathering data similar to that required for machine-readable
records. Further discussions are planned to review the Corporate
Database information and to share data of mutual interest.
5. Movable Shelving. Personnel from the Lundie-Myers Installation
Industries began repairing the rails on two sections of movable shelving
on the second floor of the Agency Archives and Records Center (AARC).
The project, which will take almost two weeks to complete, involves
replacing the rails on which the shelving is mounted. When this work is
completed, the railings on all 22 sections of movable shelving at the
Records Center will have been replaced. Further to the matter of movable
shelving, representatives from the Baltimore Office of the U.S. Army
Corps of Engineers visited AARC on 25 October to examine the facility in
preparation for installing new movable shelving in nine sections on the
first floor and to study the feasibilit of installing movable shelving
on the remainder of the first floor.
C O N F I D E N T I A L
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B. SIGNIFICANT EVENTS AND ITEMS OF INTEREST
1. OSS Records. IMS/DO has reported that the third increment of
permanent OSS records, consisting of 255 cubic feet, is ready for
transfer to the National Archives and Records Service (NARS). Some of
these records include: material from the Washington Communications
Office, censorship and documents branch files, accounting logs for
documents, miscellaneous administrative records of the Washington/Pacific
coast office, OSS New York/London office records, and New York/and field
station records. A total of 14 cubic feet of records from this
collection is being withheld because of continued classification and
sensitivity.
2. Declassification/Reclassification. Reviewing officers from the
Classification and Review Division visited the Washington National
Records Center (WNRC) to scan the material in 16 archives boxes where
NARS personnel found a CIA document that may have been incorrectly
declassified. The CRD reviewers went through ten of the 16 boxes and
found only one additional document that may have been erroneously
declassified. This document contains what appears to be the annual CIG
budget figure and how much of the budget was in unvouchered funds. It
has been sent to the DO for re-review and comment on possible
reclassification action.
Attachment
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