OIS WEEKLY REPORT (13-20 MARCH 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300620006-9
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: June 3, 2011
• Sequence Number: 6
• Publication Date: March 21, 1985
• Content Type: MEMO

Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9
ADMINISTRATIVE - INTERNAL USE ONLY
21 March 1985
MEMORANDUM FOR: Deputy Director for Administration
Acting Director of Information Services
SUBJECT: OIS Weekly Report (13-20 March 1985)
A. PROGRESS ON ACTION ITEMS
1. Agency Historical Review Program. The Director, Deputy Director,
and three representatives of O attended meetings chaired by Dr. Kenneth
McDonald, Agency Historian. Participants included the Archivist of the
United States, a representative for the Librarian of Congress, two
representatives from the National Archives and Records Service (NABS),
and three eminent historians from academia. The agenda was the develop-
ment of the Agency's Historical Review Program as well as the broader
implications such a program could or should have within the United States
historical community. Topics covered included the question of sanitizing
documents, how documents should be released, what information is of
interest to the historical community, and future meetings to review how
the program is progressing.
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9
ADMINISTRATIVE - INTERNAL USE ONLY
3. OSS Records. A request for the transfer of another 100 cubic
feet of OSS records was submitted to NARS. The records include Records
of the Combined Intelligence Committee, Washington Communications Branch,
OSS New York/Overseas Station Records, OSS Research $ Analysis Branch
Records, and Washington OSS Research f Analysis Branch/Map Procurement
and Cataloging Records. Less than ten percent of these records are being
withheld because of the continuing need to protect classified infor-
mation. This will be the fourth transfer of OSS records to NARS bringing
to 663 cubic feet the total of material transferred.
Movable Shelving. A representative of
5
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visited the ency Archives and Records Center (AARC) to verify the
accuracy of engineering drawings that had been prepared relative to the
installation of movable shelving on the first floor of AARC's facility.
Once the drawings have been approved, the job will be let for competitive
bidding. Construction work should begin this summer and should be
completed before the end of the year.
B. SIGNIFICANT ACTIVITIES AND EVENTS
1. Micrographics Application - A representative of the Office of
Central Re erence contacted RMD to request assistance in determining the
feasibility of using micrographics to reduce and enhance management of
the biographic report files
Discussions covered a variety of technologies
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9
ADMINISTRATIVE - INTERNAL USE ONLY
that could be used for this purpose. A followup meeting is scheduled to
define requirements and to determine how a program could be implemented
2. RMO Meeting. IRMD Managers met with the DA/RMOs at a regularly
schedul monthlyy meeting. The meeting was devoted primarily to a
demonstration of TRIS in a problem solving simulation showing two
registries sharing information on a document. Other topics covered were
the need for components to provide input for updating the Agency's
classification guide and problems that the Records Center personnel were
experiencing with improperly completed shelf lists. Problems with the
new Agency courier receipts were also surfaced, but full discussion was
postponed until the April meeting to allow time for collecting more
information on the problem.
3.I A representative of IRMD met with focal
point of icers anregistrychiefs of components scheduled to move to
registry requirements and to determine if there was interest in setting
up a centralized registry facility. The participants expressed interest
in a joint facility but made no commitments on providing staff or equip-
ment to support it. The component registry chiefs were given requirement
questionnaires and asked to complete and return them to OIS/IRMD by
22 March 1985. IRMD will use the information from the questionnaires to
determine whether the need for a consolidated facility exists and to
identify the support elements necessary to establish and maintain it.
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620006-9