OIS WEEKLY REPORT (3 - 9 JANUARY 1985)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000300620017-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 8
• Document Creation Date: December 23, 2016
• Document Release Date: June 3, 2011
• Sequence Number: 17
• Publication Date: January 10, 1985
• Content Type: MEMO

Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
10 January 1985
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT: OIS Weekly Report (3 - 9 January 1985)
1. Component Surveys. Chief, Information Resources Management
Division , met with the Chief, Support Services Center (C/SSC),
Office of Management, Planning, and Services, O/DDI, to discuss OIS'
survey of component information handling practices and records management
programs. C/SSC learned of the results of the IRMD survey in the Office
of Imagery Analysis and wanted to know what IRMD's capabilities were to
survey other DI offices. He described a serious space problem that the
DI was experiencing and wondered if a survey could reduce paper holdings
in components resulting in some space savings. C/IRMD explained that an
OIS survey might reduce component file holdings, but the purpose of a
survey was broader than simply saving space; it encompassed the ten
elements that comprise the Agency's Information Management Program.
C/SSC asked if a representative of IRMD would be willing to brief the
directorate's administrative or executive officers on our survey
capabilities and their potential benefit. Arrangements are being made
for such a briefing.
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
ADMINISTRATIVE - INTERNAL USE ONLY
3. Records Center. Records Center personnel completed the
destruction of cubic feet of National Intelligence Survey (NIS)
supplemental copies. This destruction was the result of an agreement
made last year between the Office of Global Issues and the Office of
Central Reference (OCR). Under the agreement, OCR will provide
supplemental hard copy distribution of only the latest version in each
NIS series.
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 STAT
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
Next 4 Page(s) In Document Denied
Iq
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
8 January 1985
STAT FROM:
Chief, Information Resources Management Division
SUBJECT: Weekly Report of the Information Resources
Management Division, 2-8 January 1985
1. Work in Progress
a. Ames Building ISC. Personnel of the Ames Building Information
Services Center (ISC) are continuing their training on the computer
terminals and menus of the automated document control systems they will
use in logging documents for OIS, the Office of Global Issues, the Office
of Research and Development (ORD), and the Intelligence Community Staff.
This familiarization training will run for two weeks, whereupon document
control by the ISC will be automated.
Plans are underway for the Ames Building ISC to assume ORD's registry
functions beginning 4 February. Chief, Information Control Branch, and
Chief, Ames ISC, met with the ORD Records Management Officer and her
supervisor this week to discuss the details of the transfer and the
procedures involved.
b. Component Audits. The audit of OIS's records management program
and information handling practices is nearing completion. The survey of
IRMD will be finished this week with a review of the Archives and Records
Center Branch. A survey of the D/OIS staff will begin this week,
bringing the initial phase of the audit to conclusion.
2. Significant Events and Activities
a. Secretarial Task Force. Chief, IRMD, attended a meeting of the
DA Task Force responsible for reviewing PMCD's Secretarial Study.
, Office of Communications, chaired the meeting, which
STAT
reviewed PMCD's nine recommendations. The session generated considerable
discussion among the participants, resulting in a recommendation to the
DDA that only some of PMCD's proposals be adopted. OIS,
Chief, IRMD, and two other members were tasked with drafting t e Task
Force's position to the DDA. The response is to be prepared during the
week of 7 January and will be reviewed by the Task Force at another
meeting on 14 January.
STAT
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058ROO0300620017-7
b. Component Surveys. Chief, IRMD, met with) (Chief,
Support Services Center, Office of Management, Planning, and Services,
O/DDI, to discuss OIS' survey of component information handling practices
and records management programs. had become aware of the
results of the IRMD survey in the Office o Imagery Analysis and wanted
to know what IRMD's capabilities were to survey other DI offices.
described a serious space problem that the DI was experiencing
and wondered if a survey could reduce paper holdings in components
resulting in some space savings. It was explained that an OIS survey
might reduce component file holdings, but the purpose of a survey was
broader than simply saving space, encompassing the 10 lements at
comprise the Agency's Information Management Program. 7 asked if
IRMD would be willing to brief the directorate's administrative or
executive officers on our survey capabilities and their potential
benefit. A briefing on our program will be provided once the details can
be worked out and a date arranged.
d. Records Center. Records Center personnel completed the
destruction of 972 cubic feet of National Intelligence Survey (NIS)
supplemental copies. This destruction was made possible by an agreement
reached last year between the Office of Global Issues and the Office of
Central Reference (OCR) under which OCR will provide supplemental hard
copy distribution of only the latest version in each NIS series. Records
Center personnel also performed the following activities during the week:
RAMS: Made 11 additions, 19 changes, and
3 deletions.
ARCINS: Jobs received/edited: 12.
Jobs keyed: 19 consisting of
1,248 entries.
Jobs completed: 9.
Title searches: 1.
Reference: Serviced 3,895 requests for records.
Accessions: Received 11 jobs totaling
102 cubic feet.
Special Runs: Three to OP.
2
ADMINISTRATIVE - INTERNAL USE ONLY
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058ROO0300620017-7
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
8 January 1985
Chief, Regulatory Policy Division
SUBJECT: Regulatory Policy Division Activities - 2 January
through 8 January 1985
1. RPD is currently processing 108 jobs.
2. Among the issuances processed during the first week of the new year
were: a bulletin announcing the death of General Robert E. Cushman, Jr. who
served as Deputy Director to DCI Richard Helms; a bulletin announcing that
during February, National Black History Month, Carl T. Rowan, distinguished
columnist and commentator, will address Agency employees in the Auditorium;
and a bulletin concerning The American Red Cross launching a worldwide
campaign for funds for famine relief in Africa.
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
4. C/RPD has followed up on the action assigned by the DDA to D/OIS
regarding the possible reissuance of a Headquarters Notice on Airline Bonus
Programs. SSA/DDA, after discussing this matter with the Deputy Inspector
General, is rewriting a portion of the expired Headquarters Notice and will
STAT forward to RPD for processing and appropriate coordination.
STAT
is in training for five days from
STAT 7-11 January.
6. RPD responded to requests for information and documents from
various components in the Agency. Our clerical employees handled 98
STAT telephone calls.
STAT
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
 STAT
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7
Next 1 Page(s) In Document Denied
Iq
Sanitized Copy Approved for Release 2011/06/04: CIA-RDP87-00058R000300620017-7