CRD WEEKLY REPORT, 20 JANUARY 1987 - 27 JANUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-00058R000400080006-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 14
• Document Creation Date: December 27, 2016
• Document Release Date: July 2, 2012
• Sequence Number: 6
• Publication Date: January 27, 1987
• Content Type: MEMO

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27 January 1987
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 20 January 1987 - 27 January 1987
The Curator, Historical Intelligence Collection, requested and was
provided CIA information that had been declassified concerning General Hoyt
Vandenberg, the second Director of Intelligence. The information was to be
provided to Colonel Philip Mylinger, a professor of History at the Air Force
Academy. CRD obtained declassified information from ORIS/DECAL as well as
RIMs. PAO, History Staff, and Executive Registry also were consulted.
STAT
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MEMORANDUM FOR: Director of Information Services
28 January 1987
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
Chiet, n ormation Resources
Management Division
SUBJECT: IRMD Weekly Report (21 - 27 January 1987)
Coordinator of Student Programs, OP,
will visit the University o North Dakota to present the paper to
SIGNIFICANT ITEMS/EVENTS
a. CO-OP Program: Chief, Information Management
Branch, has prepared an outline for the office of Information
Services' participation in the Agency Cooperative Education
Program. The OIS program consists of on-the-job activities as well
as internal and external training courses relating to various
elements of information management.
in the
College of Business and Public Administration, to obtain is
approval of the outline.
b. Records Center Activities: Records Center personnel
performed the following activities during the week:
RAMS: Made 5 additions and 11 deletions
ARCINS: Jobs received/edited: 5.
Jobs keyed: 7 consisting of
824 entries.
Accessions: Received 13 jobs totalling
73 cubic feet.
References: Serviced 1,071 requests for
records.
Special Run: Two: one CPAS and one to DDO/IMS.
STAT
STAT
STAT
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
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DA/OIS/IRMD/1 (28 January 1987)
Distribution:
Oriqinal & 5 - Addressee
1 - IRMD Subject: IRMD Weekly Report w/att
1 - IRMD Chrono
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MEMORANDUM FOR: Deputy Director for Administration
21 January 1987
STAT
ADMINISTRATIVE - INTERNAL USE ONLY
Director o nformation Services
SUBJECT: OIS Weekly Report (14 - 20 January 1987)
1. Under the Agency Historical Review Program the Classification
Review Division (CRD) is coordinating with interested Agency components
the first installment of finished intelligence covering the period 1945
to 1960. The review coincides with a Department of State requirement for
declassified finished intelligence as a source of material for future
volumes of the FOREIGN RELATIONS OF THE UNITED STATES series.
2. A representative from the Information Resources Management
Division (IRMD) attended the seco d m eti of the ency Electronic
Information Control Task Force. A7Chief, Electronic
Archives and Records Management Division, National Security Agency (NSA),
discussed a joint effort by the National Archives and Records
Administration (NARA) and NSA to develop a large office automation
system. He also presented some novel ideas on disposition procedures
that appear to contradict traditional records management practices.
3. Chief, IRMD met with senior registry and information services
center (ISC) representatives to discuss a broad range of registry-related
topics This was the first of a series of meetings designed to expand the
exchange of information between IRMD and senior ISC and registry
personnel.
4. An IRPID representative, the Information Management Officer for
the Directorate of Intelligence, and the Chief of Registry, Office of
Technical Services met with representatives from the New Building Project
Office to continue planning for information services centers in the New
Headquarters Building.
ADMINISTRATIVE - INTERNAL USE ONLY
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STAT
STAT
5. The Directorate of Operations informed IRMD that 76 cubic feet of
OSS records have been screened and are ready for transfer to NARA. IRMD
will handle the transfer.
7. The backlog of initial FOIA/PA requests continues to decrease and
is now 1153. This compares with 1620 one year ago and 2860 two years
6. Agency components have submitted to IRMD their annual reports of
records holdings for 1986. IRND will review the information and compile
a report on the total volume of Agency records, its growth. or decrease,
and the volume per component.
ago. In one of several FOIA responses using information found in
The Information and Privacy Division report is attached.
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE-INTERNAL USE ONLY
21 January 1987
STAT
MEMORANDUM FOR: Deputy Director for Administration
SUBJECT: IPD/OIS Weekly Report (14 January - 20 January 1987)
1. The Week in Review 14
-
20 Jan.
1987
1987 Weekly Average
a. New
cases
44
37.0
b. Cas
es closed
50
43.0
c. New
appeals logged
1
.7
d. App
eals closed
3
2.0
e. Man
power (man-weeks)
124.8
89.4
Chief, Information and Privacy Division, OIS
2. Current Backlogs
a. Initial requests - 1153
b. Requests in administrative appeal - 162
c. Requests in litigation - 48
3. Spotlighted Requests
STAT
ADMINISTRATIVE-INTERNAL USE ONLY
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 STAT
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STAT
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STAT
STAT
STAT
HGH/CAS:krq (21 January 1987) (FINAL)
Distribution:
Orig - Adse
1 - DCI/DDCI/Executive Director
1 - DCI History Staff
1 - DDI
1 - DDO
1 - DDS&T
5 - OIS
1 - C/PAO
1 - Comptroller
1 - IG
1 - OGC
1 - OCA
1 - OP
1 - OL
1 - C/IM
1 - IPD Subject
1 - IPD Chrono
1 - IPD Reading Board
1 - HGH
1 - LSS
1 - DDO/IRO
25 - DDO/IMS
1 - DDI/IRO
1 - DDA/IRO
1 - IC/IRO
1 - OIS/LA
1 - IRG/OS
ADMINISTRATIVE-INTERNAL USE ONLY
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C-0-N-F-I-D-E-N-T-I-A-L
20 January 1987
Chief, Regulatory Policy Division, OIS
SUBJECT: Regulatory Policy Division Activities
14 - 20 January 1987
1. RPD is currently processing 151 jobs, an increase of seventeen over
last week.
STAT
UNCLASSIFIED WHEN SEPARATED
FROM ATTACHMENT
C-0-N-F-T-D-R-N-T-I-A-L
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Iq
Next 2 Page(s) In Document Denied
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20 January 1987
MEMORANDUM FOR: Director of Information Services
FROM: Chief, Classification Review Division
SUBJECT: CRD Weekly Report, 14 January 1987 - 20 January 1987
HRB/CRD on 16 January sent to the IRO/DO for coordination the first
installment of 1945-60 DI finished intelligence being processed under the CIA
Historical Review Program. The installment consisted of approximately 5 feet
of Current Intelligence Digests (CID's) of the early 1950's. Altogether, CRD
has DI approval to review some 100 feet of 1945-60 documents that include
CID's, Current Intelligence Bulletins (CIB's), Current Intelligence Weekly
Reviews (CIWR's), Current Intelligence Weekly Surveys (CIWS's), economic
memoranda, and DCI briefing's for the NSC. Aside from serving the HRP's basic
purpose of declassifying records for eventual transfer to the National Archives
and Records Administration, the review of these records also overlaps State
Department's needs for declassified finished intelligence on the major
communist countries to include in supplementary volumes to their Foreign
Relations of the U.S. Series. Documents initially reviewed by CRD will be
coordinated with all Directorates, and the O/DCI, that have equities in the
contents, and then they will be coordinated with the NSC, State Department,
and DoD as appropriate.
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20 January 1987
MEMORANDUM FOR: Director of Information Services
FROM:
Chief, Information Resources
Management Division
SUBJECT: IRMD Weekly Report (14 - 20 January 1987)
WORK IN PROGRESS
a. Office of Logistics Survey:
Information Services Branch (ISB), briefed the OL Executive
Officer, OL/P&PD managers, and OL Staff personnel on their survey
findings of the Printing and Photography Division on 15 January.
The briefing was well received by OL managers. The survey team
will start interviewing personnel in the OL front office and staffs
on 21 January. This will be the last phase of the OL survey.
STAT
STAT
SIGNIFICANT ITEMS/EVENTS
a. Machine-Readable Records: STAT
Electronic Information Control Branch , met with
Chief, Data Control Branch/SD/OL andl STAT
Data Base Administrator, to discuss the machine-readable record
control scheduling of the Agency Standard Accountable Property
System (ASAPS). They also met with (OL Programmer) STAT
to discuss the data base files and backup process for the Executive
Dining Room computer system.
b. Electronic Information Control Task Force: STAT
Chief, Information Resources Management Division, and
Chief, Electronic Information Control Branch, STAT
met with Messrs. Bill Price and Bill Parks of the Department of
State on 14 January. The meeting was to discuss electronic
recordkeeping systems and related records scheduling at the
Department of State to see if they might contribute information to
the Electronic Information Control Task Force. It was determined
that the Department of State is in the early planning stages of
such an effort and could not contribute any useful information to
the Task Force.
Chief/EICB, attended the second
meeting o the Electronic information Control Task Force held in
the Office of Medical Services Conference Room at Headquarters
Building on 15 January 1987. The meeting was a scheduled
STAT
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ADMINISTRATIVE - INTERNAL USE ONLY
STAT
presentation to the Task Force members byl Chief
Electronic Archives and Records Management Division, National
Security Agency (NSA). Mr. Nolte discussed a joint National
Archives and Records Administration (NARA) and NSA effort to
develop a large office automation system and discussed his approach
to "saving everything" and assigning disposition at "the system
level" rather than assigning retention and disposition instructions
for individual documents entered into and residing in the system.
Several of Mr. Nolte's ideas abandon typical records management
practices and it remains to be seen whether his approach will meet
legal requirements and be acceptable to NARA.
c. Registry ISCs Meetings: Chief/IRMD and Chief/ISB met with
selected senior Registry/ISC representatives to discuss a broad
range of registry related topics on 16 January. This was the first
in a series of planned meetings designed to expand the amount of
information exchanged between IRMD and senior ISC and registry
personnel. The meetings will have no formal agendas in the hope
that a free exchange of ideas and mutual concerns will occur.
Attendees at the first meeting included:
STAT
d. New Buildinq ISC: STAT
DI/IMO, and
from the OIT/New Building Project Office and the Domestic Field
Group to continue planning for the DDI and OTS New Building ISCs.
Those in attendance agreed on a tentative plan for sizing the
computer printout configurations and on the need to develop a
comparable cable dissemination plan.
e. Transfer of OSS Records: The Information Management
Branch (IMB) has received notification from the DO that they have
screened and prepared 76 cubic feet of OSS records for shipment to
the National Archives and Records Administration. IMB is taking
action to effect the transfer of this group of records.
f. Records Management: IMB has received the annual report of
records holdings for 1986 from all Agency components. IMB will now
compile a report from the information collected to determine the
total volume of Agency records, volume per component, growth of
records, decrease in footage, etc.
g. Micrographics: On 14 January 1987, Agency STAT
Micrographics Officer, notified the OD&E/Field Office (OD&E/FO) the
requester of an ongoing computer output microfilm (COM) evaluation,
that they no longer have to use paper printouts for data storage.
The data will now be stored solely on magnetic tape for conversion
to microfiche via COM. The OD&E/FO will retain the tape until
final details are resolved at a meeting scheduled for 30 January.
There does not appear to be any obstacles to full implementation of
OD&E/FO's first COM application.
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ADMINISTRATIVE - INTERNAL USE ONLY
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h. Records Center Activities: Records Center personnel
performed the following activities during the week:
RAMS: Made 15 additions, 37 deletions
and 7 changes.
ARCINS: Jobs received/edited: 11.
Jobs keyed: 28 consisting of
3,273 entries.
Accessions: Received 15 jobs totalling
202 cubic feet.
References: Serviced 1,830 requests for
records.
Special Run: One to CPAS.
3
ADMINISTRATIVE - INTERNAL USE ONLY
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