LETTER TO R. J. PROUDFOOT FROM EDWIN A. THOMPSON

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Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP87-00181R000100090002-7
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RIPPUB
Original Classification: 
S
Document Page Count: 
67
Document Creation Date: 
December 22, 2016
Document Release Date: 
November 29, 2010
Sequence Number: 
2
Case Number: 
Publication Date: 
December 19, 1984
Content Type: 
LETTER
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Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 December 19, 1984 Administration Records Service Washington, DC 20408 Wing Commander R. J. Proudfoot Office of Australian Defence Staff Embassy of Australia 1601 Massachusetts Avenue, NW Washington, DC 20036-2273 Dear Commander Proudfoot: This is in response to your letter of December 18, 1984 (your reference 23/21/901). The prevailing policy on foreign broadcasts and translations of foreign broad- casts dated through December 31, 1953, and prepared by U.S. agencies ?including those originated by the Foreign Broadcast Information Service or FBIS) is that they may be declassified and released without further review when classified as RESTRICTED. Such translations marked For Official Use Only (FOUO) or unmarked may be considered unclassified from the national security standpoint and, therefore, releasable. Broadcast translations classified CONFIDENTIAL or higher, however, must be submitted for review. I hope this statement of our policy and practices will serve to open more material in the Australian Archives without having to refer them to us. Best wishes for a fruitful new year. EDWIN A. THOMPSON Director Records Declassification Division General National Archives Services and STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Corres. Symbol NND Washington, DC 20408 Official Business Penalty For Private Use $300 CTiief Classification Review Division Central Intelligence Agency Rm. 322, Ames Building Washington, DC 20505 Postage and Fees Paid U.S. General Services Administration GSA-361 STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Central Intcllii,ence Agency 20 September 1984 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives $ Records Service Room 18-W, National Archives Building Eighth Street & Pennsylvania Avenue, N.W. Washington, D.C. 20408 .Here are the answers to the questions you asked on 27 June concerning the guidance forwarded in our letter of 18 June: QUESTION 1: Is paragraph 4 classified? No, the Foreign Broadcast Information Service has agreed that this information need not be classified. Consequently, change the (C) in paragraph 4.c.9. to (U). QUESTION 2: Are paragraphs 5c, 6, and 7 classified? Paragraph Sc is in the same category as 4. Consequently, change the (C) in paragraph 5.c.9. to (U). Paragraphs 6 and 7, however, should continue to remain classified CONFIDENTIAL so that the National Archives is the broker between FBIS and other interested parties to the FBIS publications. QUESTION 3: The 1977 FBIS guidelines mentioned that all material marked "RESTRICTED" could be released. Does that guidance still hold? QUESTION 4: Would we object to your writing a guideline for R.D.D. personnel consolidating the 1977 and 18 June 1984 paper into a single guideline? No objection. However, on comparing both papers I believe you'll find much of the 1977 paper already consolidated into the 1984 paper. The difficulties about declassifying para- graphs 6 and 7 might make it difficult to draw up an unclas- sified compilation and we would appreciate your coordination of the draft with us. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ,stry . en i i iiuciUgcri c f4gck y '--I T?--^- nrlC Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Room 18-W, National Archives Building Eighth Street $ Pennsylvania Avenue, N.W. Washington, D.C. 20408 Dear Mr. Thompson: We have reviewed previously issued NARS guidelines for CIA and predecessor organization records to ensure that they are consistent with our recently issued "Guidelines for Identifying and Handling CIA Information During Declassification Review of Records from the Period 1946-54." Our recommendation for each of the previously issued guidelines is as follows: 1. CIA predecessor records and information, 1941-46; NND memo, June 18, 1979--No change; guidelines are still valid. 2. Intelligence Method-Secret Writing; NN memo, June 21, 1973--No change; guidelines are still valid. 3. Downgrading of WWII (OSS) Top Secret records in NABS; N memo, June 21, 1979--No change; guidelines are still valid. 4. The following FBIS publications have been declassified I, for the periods indicated: a. Trends and Highlights .of Pekin Broadcast, 1 October 1952 - 18 June 1959-; b. Trends and Highlights of Communist Bloc Broadcasts, 25 June 1 - 29 March 1967; UNCLASSIFIED EXCEPT WHERE MARKED WARNING NOTICE INTELLIGENCE SOURCES AND METHODS INVOLVED Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 c. Survey of Communist Bloc Broadcasts, 3 July 1958 - 20 March 1967; d. Radio Propaganda Reports; (1) Basic Survey Series (BS), 9 March 1954 - 20 September 1 55; (2) Current Developments Series (CD), 10 March 1954 - 20 September 1955; (3) Intelligence Problems Series (IP), 21 August 1953 - 12 April 1956; (4) Radio Reaction Series (RR), 26 February 1954 - 3 May 195 ; (5) Research Series (RS), 22 October 1953 - 28 September 1965; (6) Sot Report Series (SR), 30 September 1953 - 8 February 1956; (7) Technical Studies Series (TS), 23 April 1954 - 26 April 1 ; (8) Vulnerabilities Series (VS), 3 September 1953 - 24 January 1 ; (9) Indexes to Radio Propaganda Reports, 10 June 1955 - 3 January 1963. LC)1 5. Foreign Documents Division (FDD) publications are based on translations of open sources (newspapers, journals, monographs, etc.) and also on covert sources supplied by other CIA components, other Government agencies, and foreign government components. All such reports which are controlled (For Official Use Only) or classified CONFIDENTIAL or SECRET are to be identified for further review by FBIS Production Group representatives, regardless of date. These report categories include: a. b. FDD Translation Specials, 1951 - 1965; FDD Summaries, with or without subtitles, 1951 - 1965; c. Variety of other serial and ad hoc reports identifiable by their FDD number, 1954 - 1965. (C) 2 C 0 N F I D E N T I A L Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R0001 00090002-7 6. All documents and information originated by or clearly attributable to FBIS (including FBIB and FBID) and FDD not otherwise described in the preceding guidelines are to be identified for further review by representatives of FBIS. Upon request, FBIS will make staff officers available for the examination of material requiring further review. (C) 7. Citations, extracts, and quotations of FBIS and FDD material not automatically declassified under this guideline, which appear in the records of other organizations, are to be identified for further review by FBIS representatives. (C) 8. Serially numbered reports issued by R&A Branch of COI/OSS; NND memo OSS #2, April 23, 1974--No change; guidelines are still valid. 9. CIA-attributable material found in non-CIA originated documents; NND memo CIA #2, August 4, 1980--No change; guidelines are still valid. 10. Identification of "unevaluated intelligence" attributable to CIA contained in documents originated by other U.S. agencies; NND memo, April 15, 1981--No change; guidelines are still valid. 11. Keywords, titles, and other designations of information having a CIA interest; NND memo, CIA #3, December 15, 1980, (C)-- No change; guidelines are still valid. 12. Guidelines to aid NARS to identify unclassified information concerning intelligence sources and methods; N memo, April 1, 1982, (S)--No change; guidelines are still valid. questions concerning these guidelines, please contact Chief Classification Review Division, Office of Information Services, o Sincerely, 25X1 25X1 Director of Information Services Directorate of Administration DDA/OIS/CRJ Distribution: Origi- Addressee vi - CRD Liaison w/NARS 1 - CRD Chrono 1 - OIS Chrono (18 June 1984) Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R0001 00090002-7 V IYATE TRANSMITTAL SLIP BUILUING, REMARKS: FROM: ROOM NO. BUILDING EXTENSION FORM N0. ?d 1 !!TQ CES FORM 36-8 (47 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2- Way memo INSTRUCTIONS Use routing symbols whenever possible. SENDER (Originator of message ): Use brief, informal language. Conserve space. Declassification Review Guidelines for FBIS Material Forward onginal and one copy. RECEIVER (Rep4kr to message): Reply below the message, keep one copy, return one copy. Classification and Review Office of Information Services REFERENCE: FBIS 1412/84, dated 27 January 1984, same subject 9 July 1984 C/AS/FBI STAT MESSAGE I was asked if FBIS had any reservations on declassifying paragraphs 2 and 3 of Ref document. FBIS agrees to the declassification of those two paragraphs. There is agreement that paragraphs 4 and 5 of reference should continue to remain classified so that National Archives is the broker between FBIS and other interested parties to the FBIS publications. Please advise if FBIS can be of any further assistance. ROUTING SYMBOL STAT OPTIONAL FORM 27 (Rev. 7-81) GSA FPMR (41 CFR) 101-11.6 NSN 7540-00-082-2447 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Classifilcatica and Review Office of Inforeeatim Services Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 INSTRUCTIONS 2- Way flierno Subject: Declassificatim Review Guidelines for PBIS ) terial REFHRMM: FBIS 1412/84, dated 27 Jnuia y 1984, sane subject ^X1 MESSAGE I was asked if FBIS had any reservatio?s on declassifying paragraphs 2 and 3 of Ref docurnt. FBIS agrees to the of those two paragraphs. There is agremont that paragraphs 4 and S of reference should cantinas to resain classified so that Natianil Archives is the broker between FBIS and other interested parties to the FBIS publications. Please advise if FBIS can be of any further assistance. 2. RETURNED TO ORiGINATO'' _-. 1 Use routing symbols whenever possible. SENDER (Orlyineror of message): Use brief, informal Inguage. Conserve space. Forward original and one copy. RECEIVER (Repaer to message): Reply below the message, keep one copy, return one copy. 9 July 1984 TLE OF ORIGINATOR C/AS/FBI OPTIONAL FORM 27 (Rev. 7-81) GSA FPMR (41 CFR) 101-11.8 NSN 7540-00-082-2447 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R0001000 0 0027 LJNFIDENTIAL FBIS 1412/84 2 7 JAN 1984 ME.1ORANDCM FOR: Director of Information Services, DA irec or, 1oreign Broadcast Information Service SUBJECT: Declassification Review Guidelines for FBIS Material (C) REFERENCE: Your Memo, Dated 7 November 1983, Same Subject 1. The following guidelines which update those of 23 August 77, are established for the declassification review of reports originated by the Foreign Broadcast Information Service (previously known as the Foreign Broadcast Information Branch or the Foreign Broadcast Information Division) and the former Foreign Documents Division (FDD). Unless otherwise stated, the effective time period for this guideline is through 31 December 1965. (U/AIUO) 2. The following FBIS publications have been declassified for the periods indicated: a. Trends and Highlights of Peking Broadcast, 1 October 1952 - 18 June 1958 b. Trends and Highlights of Commmunist Bloc Broadcasts, 25 June 1958 - 29 March 1967 c. Survey of Communist Bloc Broadcasts, 3 July 1958 - 20 March 1967 d. Radio Propaganda Reports: (1) Basic Survey Series (BS), 9 March 1954 - 20 September 1955 (2) Current Developments Series (CD), 10 March 1954 - 25 October 1965 (3) Intelligence Problems Series (IP), 21 August 1953 - 12 April 1956 (4) Radio Reaction Series (RR), 26 February 1954 - 3 May 1956 r) () E.1 f-1 n r11-7-.. . Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 UUNFIDENTIJ:!- , SUBJECT: Declassification Review Guidelines for FBIS Material (C) (5) Research Series (RS), 22 October 1953 - 28 September 1965 (6) Spot Report Series (SR), 30 September 1953 - 8 February 1956 (7) Technical Studies Series (TS), 23 April 1954 - 26 April 1956 (8) Vulnerabilities Series (VS), 3 September 1953 - 24 January 1956 (9) Indexes to Radio Propaganda Reports, 10 June 1955 - 3 January 1963 (C) 3. Foreign Documents Division (FDD) publications are based on translations of open sources (newspapers, journals, monographs, etc.) and also on covert sources supplied by other CIA components, other Government agencies, and foreign government components. All such reports which are controlled (For Official Use Only) or classified CONFIDENTIAL or SECRET are to be identified for further review by FBIS Production Group representatives, regardless of date. These report categories include: a. b. FDD Translation Specials, 1951 - 1965 FDD Summaries, with or without subtitles, 1951 - 1965 c. Variety of other serial and ad hoc reports identifiable by their FDD number, 1954 - 1965 (C) 4. All documents and information originated by or clearly attributable to FBIS (including FBIB and FBID) and FDD not otherwise described in the preceding guidelines are to be identified for further review by representatives of FBIS. Upon request, FBIS will make staff officers available for the examination of material requiring further review. (C) S. Citations, extracts, and quotations of FBIS and FDD material not automatically declassified under this guideline, which appear in the records of other organizations, are to be identified for further review by FBIS representatives. (C) of w-1nrkm r i Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R00010009_00_02-7 ? Central Intelligence Agency ? f Yka _ -~g Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Room 18-W, National Archives Building Eighth Street & Pennsylvania Avenue, N.W. Washington, D.C. 20408 Dear Mr. Thompson; We have reviewed previously issued NARS guidelines for CIA and predecessor organization records to ensure that they are consistent with our recently issued "Guidelines for Identifying and Handling CIA Information During Declassification Review of Records from the Period 1946-54." Our recommendation for each of the previously issued guidelines is as follows: 1. CIA predecessor records and information, 1941-46; NND memo, June 18, 1979--No change; guidelines are still valid. 2. Intelligence Method-Secret Writing; NN memo, June 21, 1973--No change; guidelines are still valid. 3. Downgrading of WWII (OSS) Top Secret records in NABS; N memo, June 21, 1979--No change; guidelines are still valid. 4. The following FBIS publications have been declassified for the periods indicated; a. Trends and Highlights.of Peking Broadcast, 1 October 1952 - 18 June 19S8; b. Trends and Highlights of Communist Bloc Broadcasts, 25 June 1 - 29 March 1967; UNCLASSIFIED EXCEPT WHERE MARKED WARNING NOTICE INTELLIGENCE SOURCES AND METHODS INVOLVED C O N F I D E N T I A L Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ? V V IV l1 V L 1V 1 1 !l L ? c. Survey of Communist Bloc Broadcasts, 3 July 1958 - 20 ?larch 19; d. Radio Propaganda Reports: (1) Basic Survey Series (BS), 9 March 1954 - 20 September 1 55; (2) Current Developments Series (CD), 10 March 1954 - 20September 1955; (3) Intelligence Problems Series (IP), 21 August 1953 - 12 April 1956; (4) Radio Reaction Series (RR), 26 February 1954 - 3 May 1956; (5) Research Series (RS), 22 October 1953 - 28 September 1965; (6) Sot Report Series (SR), 30 September 1953 - 8 Februar (7) Technical Studies Series (TS), 23 April 1954 - 26 April 1 ; (8) Vulnerabilities Series (VS), 3 September 1953 - 24 January 1 ; (9) Indexes to Radio Propaganda Reports, 10 June 1955 - 3 January 1963. (C) 5. Foreign Documents Division (FDD) publications are based on translations of open sources (newspapers, journals, monographs, etc.) and also on covert sources supplied by other CIA components, other Government agencies, and foreign government components. All such reports which are controlled (For Official Use Only) or classified CONFIDENTIAL or SECRET are to be identified for further review by FBIS Production Group representatives, regardless of date. These report categories include: a. b. FDD Translation Specials, 1951 - 1965; FDD Summaries, with or without subtitles, 1951 - 1965; c. Variety of other serial and ad hoc reports identifiable by their FDD number, 1954 - 1965. (C) 2 C O N F I D E N T I A L Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ? ? 6. All documents and information originated by or clearly attributable to FBIS (including FBIB and FBID) and FDD not otherwise described in the preceding guidelines are to be identified for further review by representatives of FBIS. Upon request, FBIS will make staff officers available for the examination of material requiring further review. (C) 7. Citations, extracts, and quotations of FBIS and FDD material not automatically declassified under this guideline, which appear in the records of other organizations, are to be identified for further review by FBIS representatives. (C) 8. Serially numbered reports issued by R$A Branch of COI/OSS; NND memo OSS #2, April 23, 1974--No change; guidelines are still valid. 9. CIA-attributable material found in non-CIA originated documents; NND memo CIA #2, August 4, 1980--No change; guidelines are still valid. 10. Identification of "unevaluated intelligence" attributable to CIA contained in documents originated by other U.S. agencies; NND memo, April 15, 1981--No change; guidelines are still valid. 11. Keywords, titles, and other designations of information havinga CIA interest; 14ND memo, CIA #3, December 15, 1980, (C)-- No change; guidelines are still valid. 12. Guidelines to aid NARS to identify unclassified information concerning intelligence sources and methods; N memo, April 1, 1982, (S).-No change; guidelines are still valid. If you have any questions concerning these guidelines, please contact Chief, Classification Review Division, Office of Information Services, on Sincerely, 25X1 25X1 Director of Information Services Directorate of Administration DDA/OIS/CRD/ Distribution: Origl- Addressee CRD Liaison w/NARS 1 - CRD Chrono 1 - OIS Chrono (18 June 1984) 25X1 , n /1 /.T r T T ?f AT T T A r Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ? L _ Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 UUIt 1UUN I IAL ROUTING AND RECORD SHEET SUBJECT: (Optional) Declassification Review Guidelines for FBIS Material (C) FROM: Director, FBIS EXTENSION NO. FBIS-1412/84 212 Key Building DATE 27 January 1984 TO: (Officer designation, room number, and building) DATE OFFICER'S COMMENTS (Number each comment to show from whom RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.) ,3W Information Services, DA 1206 Ames 30 PN 190 ~p,N 19 2. 3. i7 o 199 PN100 1111 4. 5. -C 7~' 3- kA(- 10. 11. 12. 13. 14. 15. 1-79 FORM 610 usEDI RE OSUS flflFIflFNTIAI Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 FBIS 1412/84 27 January 1984 MEP.IORAND[M FOR: Director of Information Services, DA Director, Foreign Broadcast Information Service SUBJECT: Declassification Review Guidelines for FBIS Material (C) REFERENCE: Your Memo, Dated 7 November 1983, Same Subject 1. The following guidelines,which update those of 23 August 77, are established for the declassification review of reports originated by the Foreign Broadcast Information Service (previously known as the Foreign Broadcast Information Branch or the Foreign Broadcast Information Division) and the former Foreign Documents Division (FDD). Unless otherwise stated, the effective time period for this guideline is through 31 December 1965. (U/AIUO) 2. The following FBIS publications have been declassified for the periods indicated: a. Trends and Highlights of Peking Broadcast, 1 October 1952 - 18 June 1958 b. Trends and Highlights of Commmunist Bloc Broadcasts, 25 June 1958 - 29 March 1967 c. Survey of Communist Bloc Broadcasts, 3 July 1958 - 20 March 1967 d. Radio Propaganda Reports: (1) Basic Survey Series (BS), 9 March 1954 - 20 September 1955 (2) Current Developments Series (CD), 10 March 1954 - 25 October 1965 (3) Intelligence Problems Series (IP), 21 August 1953 - 12 April 1956 (4) Radio Reaction Series (RR), 26 February 1954 - 3 May 1956 u 0 F!UEN !1 i Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 SUBJECT: Declassification Review Guidelines for FBIS Material (C) (5) Research Series (RS), 22 October 1953 - 28 September 1965 (6) Spot Report Series (SR), 30 September 1953 - 8 February 1956 (7) Technical Studies Series (TS), 23 April 1954 - 26 April 1956 (8) Vulnerabilities Series (VS), 3 September 1953 - 24 January 1956 (9) Indexes to Radio Propaganda Reports, 10 June 1955 - 3 January 1963 (C) 3. Foreign Documents Division (FDD) publications are based on translations of open sources (newspapers, journals, monographs, etc.) and also on covert sources supplied by other CIA components, other Government agencies, and foreign government components. All such reports which are controlled (For Official Use Only) or classified CONFIDENTIAL or SECRET are to be identified for further review by FBIS Production Group representatives, regardless of date. These report categories include: a. FDD Translation Specials, 1951 - 1965 b. FDD Summaries, with or without subtitles, 1951 - 1965 c. Variety of other serial and ad hoc reports identifiable by their FDD number, 1954 - 1965 (C) 4. All documents and information originated by or clearly attributable to FBIS (including FBIB and FBID) and FDD not otherwise described in the preceding guidelines are to be identified for further review by representatives of FBIS. Upon request, FBIS will make staff officers available for the examination of material requiring further review. (C) 5. Citations, extracts, and quotations of FBIS and FDD material not automatically declassified under this guideline, which appear in the records of other organizations, are to be identified for further review by FBIS representatives. (C) Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 OI8 Pcs" 3.1 7 Nov 1983 MlOlANDUM FOR: Director, Foreign Broadcast Information Service Director of Information Servi.ces, DA StI1,A)E I': 1k'classi fication Review Guidelines for FBIS Material 1. The Director of the Records Declassification Division of the National Archives and Records Service (NARS) has requested an updated version of the IBIS/FDD guidelines. Such a guideline was last issued by your office in 1977 and covered FBIS/FDD reports, 1946-1950. A copy is attached for your convenience. These guidelines are used by NARS to treat classified FBIS material which they encounter among the records of other U.S. Government agencies. 2. Please review these guidelines to determine whether they remain current and should be updated, replaced by new guidelines, or should be cancelled altogether. For your background use, I am also attaching a copy of the Agency guideline that was sent to NARS in February 1983. As you will see, based on the general Agency guidance, NABS can he asked to hold all CIA information and documents for classi- fication review by CIA personnel. If that is necessary, then CIA must provide rev.ie ers. is is currently done by the Classification Review Division; they will continue to do so, but may ask you for some internal use only guidance. However, if there are categories of FBIS material which could be handled accurately and securely by cleared NARS personnel acting within your written guidelines, it would be the most efficient way of handling that particular material. Therefore, I am requesting your assistance in this matter. At tac11111eIts: A. Guidelines fot' l l IS Reports 1946- 1950 B. Guidelines for Agency Records 1946- 1')`i,1 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 DDA/0IS/CRD~ I(04 November 1983) Distribution: Orig - Addressee w/atts 1 - RMD w/atts 1 - CRD File w/DDS$T Guidelines w/atts 1 - CRD Chrono w/o atts 1 - OIS Chrono w/o atts Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Date ROUTING AND TRANSMITTAL SUP - Initials Date L 6r n File Note and Return 1 For Clearance Per Conversation R uested F For Correction Prepare Reply irculate For Your lnfoxnation See Me Invssti to Signature inatlon Justify I/V !f DO NOT use this form as a RECORD of approvals, concurrences, disposals, clearances, and similar. actions ty 41 (Rev. 7-76) U.S. G.P.O. 1982-361-529/156 FPMR(41 101-11.206 STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 NATIONAL ARCHIVES AND RECORDS SERVICE RECORDS DECLASSIFICATION DIVISION SYSTEMATIC REVIEW FOR DECLASSIFICATION DIRECTIVES AND GUIDELINES March 1983 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 1'1131,a ~F OOHHT1 ;TS l.. I'olicV Direc Lives. executive Oruer 12356, April 2, 1982. Information Security Oversight Office, Directive IPo. 1, June 23, 1982. II. PARS Delegation of Authcrity. Delegation of Authority to Declassify Executive Department Originated Information. Delegation of Authority to Declassify Information Originated in the White House. III. Aulations and Instructions. Public use of records, donated historical materials, and facilities in NARS, 41 CFR Part 105-61.1 (48FR 6139, Feb. 10, 1983). Restrictions on the use of records, 41 CFR Part 105-61.53 (48FR 6540) Feb. 14, 1983). Declassification authorities and actions; i`P'P memo, July 7, 1982. Modification of declassification stamp markings; N1 memo, Aug. 18, 1982. Remarking classified documents and material originally classified under previous declassification systems; N memo, Nov. 16, 1982. Declassification review referrals; N memo, Dec. 21, 1982. Procedures for handling agency requests for reclassficiation of information previously declassified; N memo, Nov. 16, 1982. Certification of U.S. citizenship when requesting review of classified information under Executive Order 12356; N memo, Nov. 30, 1982. "Confidential" as an administrative marking; NIJD memo, Jan. 13, 1983. IV. Declassification Guidelines and Instructions. Executive OL'fice of the President. Departments, Separate Agencies, Boards, Committees and Conmissions. Hlon-Government Activities. U.S. Territories and Possessions. U.S. Congress. Foreign Government Information. Nultilatoral Organizations. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Executive Office of the President 'rdhite House Information N memo; I?iar. , 1903. Inf( ;.?, .ition originated by certain ';~Thite House missions, boards, committees, commissions, etc., created during s^1 II; IV memo, Nay 15, 1973. National Security Council (hTSC) Procedures for processing mandatory review requests for records of NEC primary interest; NH memo, Nov. 19, 1981. Listing of NSC documents and records of NSC primary interest; I'Ii'ID memo, Jan. 25, 1982. Certain high level intelligence documents, 1946-48; I'NND memo, Jan, 16, 1976. Council of Economic Advisers (CEA) Information 20 years old or older; N memo, Aug. 20, 1979. Council on Foreign Economic Policy Information originated by the Council, 1954-61; N memo, May 23, 1980. Office of Management and Budget (01VIB) Information 20 years old or older; N memo, May 16, 1979. Office of Science and Technology Policy (STP) N memo, Aug. 18, 1981. Departments, Separate Agencies, Boards, Committees and Commissions Agency for International Development see State Agriculture Information 20 years old or older; N memo, Dec. 7, 1982. Canal Zone Government see Panama Canal Commission Central Intelligence Agency (CIA) C) CIA predecessor records and information, 1941-46; VND memo, June 18, 1979. Identifying and handling CIA information, 1946-54; N memo, Mar. , 1983. (C) Intelligence method--Secret Writing; NN memo, June 21, 1973. "Domgrading of World War II (OSS) Top Secret records in NARS; N memo, June 21, 1973. Foreign Broadcast Intelligence Service (FBIS) (pre-Aug. 1, 1946); N I) memo, Mar. 23. FBIS and Foreia Documents Division originated information, 1946-50; r,r memo, Oct. 6, 1977 asupplemented by IdND memo, Oct. 26, 1978 and amended 7 ~IdD memo FBIS /fl, Declassification of RESTRICTED FBIS translations, 1951-53; July 27, 1982. (8)Serially numbered reports issued by R & A Branch of C0110 ,SS; NND memo ODE 1{2, Apr. 23, 1974. )CIA-attributable material found in non-CIA originated documents; I!)D memo CIA Aug. 4, 1980. C11 'Identification of "unevaluated intelligence" attributable to CIA contained in ,documents originated by other U.S. agencies; NND memo, A,-)r. 15, 1981. Keyl%urds, titles and other designations of information having a CIA interest; ~i Nu memo, CIA ;r3, Dec. 15, 1980. (C) ,Gtidelines to aid ,1RE to identify unclassified information concerning intelligence sources and methods; i memo, Apr. 1, 1.982, (S) Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R0001 00090002-7 Aeron:.utice iso ird (~.ii>) Ti if or:n'L.i (r aray1.';: t,'l prior Le Jan, 1, 1959; Commerce Vern, Vv. 3l, 1982. Information 2C years old or older; N memo, iar. , 1983. Defense (DOD) N memo, Liar. , 1983. Office of Sceintfic Ctesearch and Development and its contractors; OSD letter, Sept. 23, 1960. y Encrypted messages; N memo, Mar, 21, 1973. Identification of information of NSA subject-matter interest; NPl) memo, June 11, 1980. (FOUO) Commonly used abbreviations and terms indicative of NSA interest; NLiD memo, Sept. 13, 1982.(FOUC) Joint Army Navy Intelligence Studies (J N15), 1940-47; Ni\"D memo, Feb. 24, 1981. Joint Chiefs of Staff (JCS) Unclassified and declassified JCS papers, NM memo, Mar, , 1983. N. aU Protection of certain types of Navy information beyond 20 years; NND memo, Feb. 3, 1981. Energy (DOE) Information originated by predecessor agencies of DOE; N memo, Feb. 18, 1983. Protection of information concerning nuclear programs; NARS Document Security Officer memo, Apr. 12, 1982. Nuclear Programs; NND memo, May 6, 1982. Downgrading WW II Top Secret (MED/AEC) records in NARS; N memo, June 21, 1973. Export-Import Bank of the United States Information 30 years old or older; N memo, Nov. 30, 1982. Federal Communications Commission (FCC) Information 20 years old or older; N memo, Feb. 18, 1983. Federal Emergency Management Agency (FERIA) Information originated by predecessors of FEIiA; N memo, Liar. , 1983. Office of Censorship; NN memo, Nov. 15, 1977. Documents concerning the administration of the Office of Censorship; NND memo, Feb. 14, 1980. Office of Civilian Defense records through Dec. 31, 1945; NN memo, Max. 19, 1973. Federal Maritime Commission Information 20 years old or older; N memo, Nov. 16, 1982. Federal Reserve System Information 20 years old or older; N memo, Dec. 21, 1982. Federal Security ency Records through Dec. 31, 1945; NN memo, Nov. 16, 1972. Foreign Claims Settlement Commission N memo, Jan. 4, 1983. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 General Services Administration (GSA) Information 20 years old or older; II memo, Oct. 29, 1982. Health and Human Services asee Federal Security Agency Housing and Urban Development (HUD) Information 20 years old and older; N memo, Nov. 30, 1982. Intelligence see also NSC, CIA, DOD Interception of communications; 2ND memo, July 16, 1981. Interior Information 20 years old or older; N memo, Dec. 22, 1982. International Communications Agency (USICA) see State International Trade Commission (USITC) Documents originated by USITC (formerly the U.S. Tariff Conn ission); N memo, Oct. 12, 1982. Justice Information dated prior to Jan. 1, 1946; NN memo, Oct, 31, 1972. Information dated after Jan. 1, 1946; N memo, Mar. , 1983. FBI originated information dated prior to Jan. 1, 1946; N memo, Nov. 30, 1981. Labor Information 20 years old or older; N memo, Jan. 27, 1983. National Acadergy of Sciences (NAS) and National Research Council (NRC) NND memo, Quasi-Official Agencies #1, May 4, 1977. National Advisory Council on International Plonitary and Financial Policies Formal papers 20 years old or older; N memo, Jan. 27, 1983. National Aeronautics and Space Administration(NASA) and National Advisory Committee on Aeronautics NACA Information 30 years old or older; N memo, Jan. 27, 1983. National Science Foundation (HSF) N demo, Dec. 27, 1982. Nuclear Re; gulatory Commission (III-RC N memo, Jan. 27, 1983. Panama Canal Corrmsssion Information 20 years old or older; riiemro, Ear. , 1983. Personnel i.anagei,ient, Office of (01/1,j Information 20 years old or older, N memo, 124ar. , 1983. Post Office Deuartr.ment N memo, IN;ar. 8, 1973. Securities and S.xchanL-,e Commission (SEC) Information 20 years old or older; Iii memo, Dec. 8, 1982, Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Selective Service 5.;,stern Information 20 years old or elder; N memo, Nov, 19, 1982. Small 3usiness Administration (SBA) Information 20 years old or older; P; memo, Nov. 16, 1982. State (DOS) Information dated prior to Jan. 1, 1950; N memo, Mar. , 1983. Records dated 1950-1954. N memo, Apr. 2, 1982. Information related to intelligence activities, sources and methods; NNU memo, Dec. 17, 1979. (C) Supplemental guidelines for reviewers of classified information under DOS jurisdiction; I'; memo, Apr. 9, 1982. (S) Tennessee Valley Authority (TVA) Information dated prior to June 1, 1979; N memo, Dec. 22, 1982. Transportation (DOT) Information 20 years old or older; N memo, Dec. 16, 1982. Treasury Information dated prior to Jan. 1, 1959; N memo, Feb. 25, 1983. Veterans Administration (VA) NN memo, Mar. 16, 1976. War Information, Office of (OWI) N memo, Jan. 12, 1973. Non-Government Activities Private and public doncerns doing business with the Government NNmemo, Mar. 2, 1973 U.S. Territories and Possessions Phili ine Commonwealth Government Documents, 1935 thru July 4, 1946; NN memo, May 23, 1974. U.S. Congress General Accounting Office GAO NND memo GAO 1, July 25, 1974. General Printing Office (GPO) NND memo, Aug. 26, 1974. U.S. Senate Documents 20 years old and older; N memo, Aug. 14, 1981. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 -5- Foreign Government Information General Guidelines for Systematic Declassification Review of Foreign Government Information FGI ISOO Guidelines covering FGI 30 years old or older; N memo, Feb. 18, 1983. British (UK) Ministry of Defence (MOD) UK, MOD Sensitivity Review; NND memo, Nov. 17, 1982. (C) British Chiefs of Staff (COS) Committee minutes and memoranda and Joint Planning Staff papers, 1947-50; FIND memo, Feb. 18, 1981. ---------------------, 1951; NND memo, July 14, 1981. ------ -------------- , 1952; N14I) memo, Apr. 26, 1982. ---------------------, 1953; NND memo, Feb. 10, 1953. Closed minutes and memoranda of subsidiary committees of the British Chiefs of Staff, thru 1952; NND memo, Nov. 24, 1981. ---------------, 1953; NND memo, Oct. 4, 1982. British Naval Histories, "Battle Summaries;" NND memo no. 3, Nov. 19, 1981. STAT Germany and Japan Information through Dec. 31, 1946; NN memo, Dec. 18, 1974. Multilatoral Organizations Advisory Council on Italy Records regardless of date; NN memo, Jan. 29, 1974. Allied Control Council for Germany Documents thru Dec. 31, 1946; NN memo, May 1, 1974. European Advisory Committion (EAC) Records regardless of date; NN memo, Dec. 18, 1972. Far Eastern Commission Records regardless of date; NN memo, Mar. 28, 1974. International Joint Commission. United States and Canada Records regardless of date; N memo, July 24, 1979. North Atlantic Treaty Organization (NATO) United Nations Relief and Rehabilitation Administration (UNRRA) Records regardless of date; NN memo, Jan. 29, 1973. United Nations War Crimes Conmdssion Treatment of various war crimes records (including International I,iIilitary Tribunal (ITN) at Nuremberg and International Military Tribunal for the Far East (I_TFE); N memo, Sep. 3, 1974. Amendment to above; FIND memo, Dec. 13, 1978. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 0 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 REPLY TO ATTN OF: June 18, 1979 UNITED STATES OF AMERICA GENERAL SERVICES ADMINISTRATION National Archives and Records Service Washington, DC 20408 Special guidelines for declassification review of CIA predecessor records and information dated between 1941 and 1946. TO: NNDA, NNDG 1. Attached is a copy of the "Guidelines for Classification Review of CIA Predecessor Records and Information Between 1941-1946" dated December 11, 1978, issued by Gale Allen, Chief of the Classification Review Group, CIA. In providing these guidelines we were requested to implement their use in the same manner as we had the special guidelines issued in 1975. Consequently they will be used exclusively by those NARS personnel who have satisfactorily completed special on-the-job training under the direct supervision of a CIA specialist and demonstrated to him a satisfactory level of understanding and proficiency in their application. Their work will continue to be subject to CIA spot-checking. NND Branch Chiefs will consult with the appropriate CIA officials before delegating this authority to any member of their staff. The names of all staff members so authorized will be forwarded to the Division Director by Branch Chiefs who will be responsible for maintaining an adequate pool of authorized personnel in their unit and informing NND of any additional requirements or changes. 2. The declassification stamp marking to be applied by these authorized MARS staff members to individual documents which are declassified under these guidelines should appear as follows: DECLASSIFIED E.O. 12065, Sec. 3-402 CIA special guidelines, December 11, 1978 By NARS, Date 3. NARS staff members reviewing information originated by the Coordinator of Information (COI) or the Office of Strategic Services (OSS), or the Strategic Services Unit (SSU) which cannot be declassified under the provisions of the Central Intelligence Agency Systematic Review Guidelines dated June 5, 1979 (promulgated in NARS on June 14, 1979), will refer the document to those NARS staff members expecially authorized to apply these guidelines. Requests arising outside of NND will be forwarded to the appropriate Branch Chief for assignment. 4. NARS general and specific restrictions will continue to be applied to the accessioned records of these CIA predecessor agencies as in the past. The donor restrictions imposed on donated historical materials will be applied prior to release. Keep Freedom in Your Future With U.S. Savings Bonds Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2 guidelines for declassifying documents originated by the 5. The "Special gui organizations of the Central Intelligence Agency" World War II predecessor 4, 1975 is superseded. issued by NND on February ferred to NND (523-3165). ning this matter should be re EDWIN A. THOMPSON Director Records UeclaSSiTica;.i';n ivis;on Attachment Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ll ' CC _'Ii'b(~- 197'u GUIDELINES FOR CLASSIFICATION REVIEW OF I PREDECESSOR RECORDS At1D INFGRI'IATIOtd BETWEEN 141-1946 These guidelines are for use in reviewing the classification of permanent records of the Coordinator Officel of oStrategic Services (OSS), the from July 1941 to June 1942); June 1942 to September 1945); and the Strategic Services UnitTAShas, (October 1945 to October 1946) for which the Director of the C. responsibility. Executive Order 12065 requires that classified infor- mation constituting permanently valuable records of the government, as defined by 44 U.S.C. 2103, shall be reviewed for declassification as it becomes twenty years old or thirty years in the case of foreign govern- ment information. The Order further requiresss ff orisystem- atic review for declassification shall but should limited categories of information which, because oautomatif security sensitivity, should not be declassified be reviewed item-by-item to determine whether continued protection is needed. A document can only be exempted from declassification if information contained therein is exempt by statute from declassification or meets a two-step test: 1. It concerns one or more of the classification requirements set forth in Section 1-301 of Order: (a) military plans, weapons, or operations; (b) foreign government information; (c) intelligence activities, sources or methods; (d) foreign relations or foreign activities of the United States; (e) scientific, technological, or economic matters relating to the national security; safeguarding (f) United States Government programs nuclear materials or facilities; or (g) other categories of information which are related to national security and which require protection against unauthorized disclosure as-determined by the President, by a person designated bybthen President pursuant to Section 1-201, or agency head; and 2. Its unauthorized disclosure could reasonably be expected to cause at least identifiable damage to the national naltsecfrity because of the nature or substance of the information t possession by the United States Government. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Decisions to exempt a document from declassification must balance the need to safeguard U.S. national security interests against the public's right to know. If classified information or documents from other U.S. Government agencies are found among these records, they will be reviewed under the originating agency's classification review guide- lines or be referred to the originating agency for its review as appropriate. The major concern in the review of the records of the COI, (IS,_,; and' SSU is to protect sensitive intelligence sources and methods. The Director of the CIA has statutory responsibility to protect intelligence sources and methods. An intelligence source is a person, organization, group, technical system, mechanism, device or any other means or instrument that has provided or is being developed to provide fore-!gn intelligence or foreign counterintelligence and which, if its identity or capability is disclosed, could be vulnerable to counteraction which may nullify or'significantly reduce its effectiveness in providing foreign intelligence or foreign counterintelligence to the United States. The premature disclosure of the identities of sources who cooperated in confidence will undoubtedly have an adverse iiiipact on an intelligence agency's ability to obtain new sources out of the fear of ultimate compromise. Ideally, source identities should never be disclosed but at a minimum they should not be revealed for at least 75 years to afford a basic level of protection to the sources and their immediate families. A present, past or prospective intelligence method is a procedure, mode, technique, or requirement used or being developed to acquire, transmit, analyze, evaluate, or process foreign intelligence or foreign counterintelligence or which supports an intelligence source or operation and if disclosed, is vulnerable to counteraction that could nullify or significantly reduce its effectiveness in supporting the foreign intel- ligence or foreign counterintelligence activities of the United State3, or could reasonably lead to the disclosure of an intelligence source or operation. Operational intelligence activities of the COI, OSS, or SSU are not of themselves exempt from declassification, except to the extent that disclosure would expose sensitive intelligence sources or methods currently in use or proposed for use, or do damage to the current or future foreign intelligence or diplomatic interests of the United States. All classified documents and other materials originated by COI, OSS, or the SSU, or for which they had responsibility, may be declassified except those which, after review under these general guidelines, contain information judged to be still sensitive and which, if declassified, reasonably could bt: expected to: STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 STAT STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 GENERAL SERVICES ADMINISTRATION 40 National Archives and Records Service DATE: jI.III 2 1 107 REPLY TO ATTN OF: NN SUBJECT: Intelligence method - secret writing NND, NNF, NNG, NNM Washington. DC 20408 A recent exchange of correspondence between NARS and the CIA has delineated one category of intelligence methodology, "Secret writing," which will require continued security protection (copies of the corre- spondence are attached). OEP has concurred. Numerous documents concerning secret writing have been found in RG 216, Records of the Office of Censorship. A few documents on the same subject have been found in RG 226, Records of the Office of Strategic Services. We have reason to believe that documents containing information on secret writing may be found in other record groups, most particularly in intelligence files. The procedure for handling secret writing documents of the type described in the letter of May 31, 1973 (E. A. Thompson to is as follows: 1. Documents marked as Top Secret may be downgraded to Secret (per letter from Lawrence R. Houston, General Counsel, CIA, to James B. Rhoads, 16 April 1973). 2. Documents marked as Secret or Confidential relating to the secret writing types outlined in the May 31, 1973 letter will remain at that security protection level. Similar documents marked Restricted will be handled as "Confidential" pending review.. 3. All documents containing information on secret writing which under this guideline may require continued protection must be reviewed by OSS reviewers or specialists of the CIA. Priority in submitting such documents for review should be given to those pre-dating January 1, 1946. 4. NARS general and specific restrictions will continue to be applied to-such documents irrespective of the classification, downgrading or declassification action of the OSS or CIA representatives. 5. Questions should be referred to Edwin A. Thompson, extension 13-36323. E. G. CAMPBELL Assistant Archivist for the National Archives Kecp Freedom in Your Future With U.S. Saaings Bonds STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON, D.C. 20505 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Eighth Street and Pennsylvania Avenue, N.W. Washington, D. C. 20408 The competent authorities within the Agency have reviewed the guidelines for the declassification of documents dealing with the subject of secret writing, transmitted to this office by your letter of 31 May 1973. They concur. With respect to those methods which require continued protection, inasmuch as their future sensitivity is dependent upon the unpredictable advance of technology, it is impossible to determine a date for automatic declassification. -Subject to the concurrence of.the.Office. of Emergency Pre-. paredness, the successor agency to the Office of Censorship, I direct the Archivist of the United States to continue to protect, in the interest of national security, the secret inks and micro- photography methods as specified in the guidelines. I am authorized to present the official Agency position in such matters. Sincerely, Special Assistant for Information Co '' ol 4 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2 preparedness eparedness is the auccca::or agc7 t:Xat -while U-10 O:JLice OA. hiP, a de+,iion on security protection of t~-ia to t h-2 Oificc of Ccnsor saip a d t:zai= ::c:~? X have not discussed th" into.IiCc:~-o :~-thodolo3y 1s beyond of tho O1P staff. Your thoughts on this r ttcr with john Nocita will be apPreciateu. Sincerely, Eff.II:I A. - SO' viroctor ;;:;,orris Daclaosification Division CC: Official pile - NNTD Day File - H11D EAThoxpson/rg 5-31-73 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 GENERAL SERVICES ADMINISTRATION ^ (J REPLY TO ATTN OF: N -;u9JECT: Downgrading of World War II Top Secret records in NARS NC, NL, NN 1. To facilitate the MARS declassification review program, the Chairman of the Interagency Classification Review Committee, John S. D. Eisenhower, in a letter dated March 29, 1973 asked heads of departments and agencies to consider authorizing the automatic downgrading from Top Secret to Secret the departmental classified records now in the Archives or transferred there at a future date. Most of the replies received referred to their agency's previous response on declassifi- cation guidelines for World War II records (generally through December 31, 1945). Two agencies, however, did authorize action not explicit in their previous instruction. Copies of these letters are attached. Atomic Energy Commission Letter from C. L. Marshall to Ambassador Eisenhower, April 6, 1973. -'Central Intelligence Agency Letter from Lawrence R. Houston to James B. Rhoads, April 16, 1973. You are authorized to delegate to members of your staff the authority given to downgrade from Top Secret to Secret the documents originated by predecessors of these two agencies. This action should facilitate handling and transmitting some of our highly classified documents. 3. The downgrading stamp mark which may be applied should appear as follows: DOWNGRADED TO SECRET per AEC letter, 6 Apr. 1973 By MARS, Date DOWNGRADED TO SECRET per CIA letter, 16 Apr. 1973 By NARS, Date 4. Questions should be referred to Edwin A. Thompson, extension 13-36323. AMES B. RHOADS Keep Freedom in Your Future With U.S. Savings Bonds Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON, D.C. 20505 16 April 1973 Dr. James B. Rhoads Archivist of the United States National Archives and Records Service Washington, D. C. 20408 Dear Dr. Rhoads: I have been asked to respond to Ambassador Eisenhower's letter of 29 March 1973, proposing that all World War II Top Secret records held by the National Archives be downgraded to Secret in order to ease the clearance problem faced by National Archives. This Agency hereby downgrades to Secret all Top Secret World War II documents in the custody of the Archivist of the United States for which CIA is the responsible Agency. We also agree to a similar downgrading for Top Secret World War II documents which are the responsibility of other departments but are of concern to CIA. The above of course does not apply to documents or information origi- nating with foreign governments, where the requirements of the origi- nating government or the special circumstances of acquisition must be respected. Lawrence R. Houston General Counsel STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 UNITED STATES ATOMIC ENERGY COMMISSION WASHINCTON. D.C. 20545 APR 6 1973 Ambassador John S. D. Eisenhower Chairman, Interagency Classification Review Committee c/o Mr. David Young The White House Washington, D.C. 20500 This is in response to your memorandum dated March 29, 1973, .on the subject of World War II Declassification. .The AEC has concluded that'none of the atomic energy information..generated during the World War II period, including that generated by the Manhattan Engineering District, need any longer be classified Top Secret. Accordingly, the National Archives and Record Service may consider that all documents of this nature may immediately be downgraded to Secret pending a review'to determine whether or not a lower classification or declassification would be appropriate. Sincerely, C. L. Marshall, Director Division of Classification Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R0001 00090002-7 DATE: March 23- 1 976 jr at tonal Archives and R6cords Service r,5?LV TO n'TTN OF: +r Qiftno;o.n, Ul. CU-`?'Q \-~ 777* NND Staff Information M?Jno - Declassification of records originated the the Foreign Broadcast Intelligence Service (F3,TS) NNDA, NNDG The Foreign Broadcast Intelligence Service (FBIS) was established, at the suggestion of the State Department, in February 1941 as part of the Federal Communications Cormission. Known as the Foreign Broadcast Monitoring Service until July 1942, it was responsible for the recording, translating, analyzing, and reporting of foreign radio broadcasts for interested Coverrm:aent. agencies. In performing these duties, FBIS -worked closely with the Office of War Information, British Ministry of Info}-T3r_ion, and the British Broadcasting Corporation. Legislation of May 3, 1945 09 Stat, 110) directed that the FCC end its foreign broadcast Toni tori :ig activities not later than six months after the conclusion of hostilities with Japan and in Decet:ber of that year this function was turned over to the 1,3ar Department. On August 5, 1945, FBIS was transferred to the newly established Central Intelligence Group as the Foreign Broadcast Infor- nation Service. The transfer became effective the following November and, when the CIG was replaced by the Central Intelligence Agency in 1947, FBIS became a part of CI-A. The following procedures have been agreed to concerning the declassification of F3IS-originated documentation: 1. The Federal. Communications Commission has no interest in security classified documents and information originated by FBIS. Any continued security sensitivity should be identified for the r~ ~._rcies. with a per;-ar^- subject-natter interest. All other documents maybe declassjfied insofar as the FCC is concerned. - 2. With the exceptions cited in (4), the Central Intelligence Agency has no interest in the continued classification of FBIS documents and 1nfor~ :3ticrn-orfgin-ated" prior 'td NOVEM-b i, 19"'j which relate to t':3 official mission of FBIS to record, analyze, translate, and report upon op err foreign broadcasts. Nor does it have any interest in prof _ctirg the names of FBIS personnel carrying out this official mission. 3. The Central Intelligence Agency does not consider official FBIS relations with the British Ministry of Information and the Britis'- Broadcasting Corporation to be British "intelligence" information. 4. The Central Intelligence A-enay is, however, interested in any information pertaining to any use of FBIS persons 1 and .fac'.li=__ : fc-- other than normal monitoring of ope=n :media sources. Such informa_ion should be identified for further review by appropriate personnel of the Agency. Kapp F,ecd&rr in Your Fz:tur With U.S. Scain;;c 3nn,is Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 R Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 5. All documents and information originated by or clearly attributed to the Office of Strategic Services, the Strategic Services Unit of the War Department, the'Central Intelligence Group, and the Central Intelli- gence Agency are to be identified for further review by appropriate personnel. 6. Documents and information pertaining-to cryptography and communication3 intelligence should be identified for further review by the National Security Agency. 7. FBIS-originated documents and information may be reviewed according to the guideline issued by the Federal Communications Cc--mission, (See ND Staff Guidance Mono of January 30, 1973.) The declassification 'authority granted by this guideline may be extended from January 1 to October 31, 1946 (the date of effective transfer from FCC to CIG) as far as FBIS-originated material is concerned. S. Documents and information of other origins will be reviewed according to currently applicable guidelines. 9. MRS general and specific restriction. statements will continue to be applied as in the past. 10. . Any questions should be referred to Edwin A. Thompson, NND, extension 523- ?165.x!,; EiiM-T A. THC-`4i?SON Director Records Declassification Division Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 October 6, 1977 National Archives and Records Service DATE: Washington, DC 20408 REPLY TO SUBJECT. NND Staff Information Memo Review for declassification of Foreign Broadcast Information Service and Foreign Documents Division originated information, 1946-50 NNDA, NNDG The Central Intelligence Agency (CIA) by letter dated August 23, 1877 idelines that authorize d i gu ssue to Edwin A. Thompson) STAT the declassification of certain documents and information originated by or clearly attributable to the Foreign Broadcast Information Service (FBIS), the Foreign Documents Division (FDD) and their predecessors after 1945. The guidelines also specify types of classified information originated by or clearly attributable to those organizations that must be referred to the CIA for declassification determinations. A copy of the CIA letter and the "Guidelines for the Declassification Review of FBIS/FDD Reports, 1946-1950" are attached. The letter and guidelines are further interpreted as follows: 1. Security classified information originated by FBIS prior to 1 August 1946 will be reviewed in accordance with "NND Staff Information Memo-- Declassification of. records originated by the Foreign Broadcast Intel- ligence Service (FBISY'dated March 23, 1976 which remains in effect:. FBIS and FDD originated classified information dated after 31 July 1946 will be reviewed in accordance with the attached guidelines and/or other relevant guidelines currently in effect. 2. Security classified information originated by or clearly attributable to the Office of Strategic Services (OSS), the Strategic Services Unit (SSU) of the War Department, the Central Intelligence Group (CIG), and the Central Intelligence Agency and not the. exclusive product of FBIS or FDD, is not declassifiable under these guidelines. Such information should be identified for further review by designated personnel of NND and/or the CIA. 3. Documents and information in FBIS records concerning cryptography and communications intelligence should be identified for further review by CIA. CIA will coordinate with NSA as necessary. 4. The stamp marking to be applied to FBIS originated information dated after 31 July 1946 and all FDD originated information declassified in accordance with the attached CIA Guidelines, should read as follows: DECLASSIFIED 9~11# E.0. 12065, Sec. 3-402 CIA letter, 23 Aug. 19 UNITED STATES OF AMERICA GENERAL SERVICES ADMINISTRATION By NARS, Date _ _ ~.UTgON PQ' 0iV . Keep Freedom in Your Future With U.S. Savings Bonds Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 5. NARS general and specific restriction statements will continue to be applied as in the past. 6. Any questions for the Records Review Branch of the CIA should be referred through NND, extension 523-3165. EDWIN A. THOMPSON Director Records Declassification Division Attachments Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON, D.C. 20505 2 3 AUG 1977 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Eighth Street and Penna. Avenue, NW Washington, D.C. 20408 Dear Alan: The attached declassification review guidelines have been approved by the Director, Foreign Broadcast Information Service. They were prepared as a result of action initiated by the Records Review Branch and are intended to assist your staff in identifying the reports, documents, and other information originated by, or clearly attributable to, FBIS, the Foreign Documents Division and their prede- cessors, which may or may not be declassified without further review. It is understood that FBIS will make a reviewer available to decide upon that material requiring further action, once a sufficient quantity is identified by your staff. Please direct all questions concerning applicability of these guidelines to the Records Review Branch. Sincerely, Senior Review icer Attachment STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2 3 AUG 1977 MEMORANDUM FOR: Chief, Information Systems Analysis Staff 11 Chief, Records Review Branch/ISAS Director, Records Declassification Division, NARS FROM: SUBJECT: REFERENCE: I. INTRODUCTION Director, Foreign Broadcast Information Service Guidelines for the Declassification Review of FBIS/FDD Reports, 1946-1950 NND Staff Information Nemo--Declassification of Records Originated by the Foreign Broadcast Intelligence Service (23 Mar. 76) The following guidelines are established for the declassification review of reports originated by the Foreign Broadcast Information Service (previously known as the Foreign Broadcast Information Branch or the Foreign Broad- cast Information Division) and the Foreign Documents Division (FDD). Unless otherwise stated, the effective time period for this guideline is 31 July 1946 to 31 December 1950 as far as FBIS/FBIB/FBID reports are concerned and from 1 December 1946 to 31 December 1950 as far as reports of FDD and its predecessors are concerned. (See attachment for a chronology of FBIS and FDD.) II. FBIS 1. FBIS/FBIB/FBID translations of foreign broadcasts ~-~u may be declassified without further review when classified'-? ~q2,!4 3 RESTRICTED unless otherwise noted below. Such translations marked For Official Use Only (FOUO) may be considered unclassified from the national security standpoint. Broad- cast translations classified CONFIDENTIAL or above will be identified for review by FBIS representatives. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2. The following FBIS publications have been declas- sified for the periods indicated: a. Survey of USSR Broadcasts, 22 April 1947 - 19 June 1958. b. Survey of Far East Broadcasts, 12 October 1950 - 26 June 1958. c. Trends and Highlights of Moscow Broadcasts, 5 October 1950 - 18 June 195:;.. 3. Other titles in this media analysis series are to be identified for further review by FBIS representatives. 4. The following specific FBIS report series are to be identified for further review by FBIS representatives, regardless of date: a. FBIS Special Reports, 1946-1950 (Confidential). b. FBIS Far East Information Abstracts, 1949-1950 (Confidential). c. Ad Hoc FBIS Reports, 1950 (Secret). d. FBID, USSR and Satellite Abstracts (economic and industrial information, 1949-1950, classified Confidential). e. FBID Facts and Figures, 1948 (Confidential). III. FDD 1. FDD publications based on translations of open sources (newspapers, journals, monographs, books, etc.) which are classified RESTRICTED or above are to be identified for further review by FDD representatives, regardless of date. 2. These report categories include: a. CIG Documents Branch Summaries, 1946-1947. b. FDD Periodical Abstracts, 1947-1950 (Secret). c. FDD Summary Special, 1950 (Secret). Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 d. FDD Press Extracts, 1947-1948 (Secret). C. FDD Washington Document Center Information Series, 1946 (Confidential). f. FDD Washington Document Center Publications, 1946-1947 (Restricted). g. FDD Washington Document Center Report, 1946-1947 (Secret). h. FDD Washington Document Center Summary, 1946 (Secret). i. FDD Translation Specials, 1950 (Secret). j. FDD Title Cards (WDC Translations and Summaries, 1946-1950, Secret). k. FDD Summaries, 1946-1950 (Secret). 3. The following categories of reports issued by FDD are to be identified for review by FDD representatives, regardless of date, because they are based upon not only FDD-initiated translations of open sources but also covert sources and classified submissions for translations by other CIA components, non-CIA governmental components, and foreign government agencies: d. Consolidated Translation Survey, 1946-1950 (Secret) ; e. FDD/CTS Supplement, 1950 (Secret); f. FDD Consolidated Translation Survey, 1949- 1950 (Confidential). STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 IV. CONCLUSIONS 1. All documents and information originated by or clearly attributable to the FBIS (including FBIB and FBID) and the FDD not otherwise described in the preceding guidelines are to be identified for further review by representatives of FBIS and FDD. 2. Upon request, FBIS and FDP will make staff officers available for the examination of material requiring further review. 3. Citations, extracts, and quotations of FBIS and FDD material not automatically declassified under this guideline, which appear in the 'records of other organiza- tions, are to be identified for further review by FBIS and/or FDD representatives. Attachment Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Date Apr. 46 26 Sep. 49 11 Oct. 49 1 Jul 65 1 May 67 Foreign Broadcast Monitoring Service (FBMS) was established under the Federal Communications Commission (FCC). FBMS was changed to "Foreign Broadcast Intelligence Service" (FBIS). A change to the name "Foreign Broadcast Reporting Service" (FBRS) was briefly considered but was never formally adopted. FBIS was transferred to the War Department. FBIS was transferred to CIG; it was placed under the Office of Collection and Dissemina- tion (OCD). FBIS was transferred from OCD/CIG to the Office of Operations (00). The designation "Foreign Broadcast Intel- ligence Service" was changed to "Foreign Broadcast Information Service" (FBIS). FBIS was changed to "Foreign Broadcast Information Branch" (FBIB). The field bureaus were informed that they would no longer be designated FBIB but would retain the name FBIS. FBIB became the "Foreign Broadcast Information Division" (FBID). The CIA identification was removed from all FBIS publications. 00 was abolished; FBID was changed to FBIS, which was designated an Agency office. The FDD-FBIS merger was approved. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 UNITED STATES OF AMERICA GENERAL SERVICES ADMINISTRATION October 26, 1978 National Archives and Records Service Washington, DC 20408 REPLY TO ATTN OF: NND Staff Information Memo Supplement No.1 to Memo, "Review for declassification of Foreign Broadcast Information Service and Foreign Documents Division originated i f i " n ormat on, 194o-Du, dated October 6, 1977. TO: NNDA, NNDG The Foreign Broadcast Information Service's (FBIS) weekly publication entitled Trends in Communist Media is automatically declassified six months after date of issue. This declassification authorization covers both the current publication Trends in Communist Media (5 April 1967-present) and seven predecessor publications, as follows: 1. Survey of USSR Broadcasts. 22 April 1947 - 19 June 1958 2. Survey of Far East Broadcasts. 12 Oct. 1950 - 26 June 1958 3. Trends and Highlights of Moscow Broadcasts. 5 Oct. 1950 - 18 -Tune 1958 4. Trends and Highlights of Peking Broadcasts. 1 Oct. 1952 - 18 June 1958 5. Trends and Highlights of Communist Bloc Broadcasts. 25 June 1958 - 29 March 1967 6. _Survey of Communist Bloc Broadcasts. 3 July 1958 - 20 March 1967 7. Survey of Communist Propaganda. 13 April 1967 - 23 April 1970 The declassification stamp marking to be applied to copies of any of these seven FBIS publications and copies of the Trends in Communist Media over six months old, should read as follows: EDWIN A. THOMPSON Director DECLASSIFIED FBIS letter, 24 Oct. 1978 By NARS, Date Records Declassification Division Keep Freedom in Tour Future With U.S. Savings Bonds Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 ,ate : Repty to Attn of : Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 N( N General National Archives Services and Administration Records Service Washington, DC 20408 July 27, 1982 NND NND Staff Information Memo - FBIS #1 Declassification of RESTRICTED FBIS translations, 1951-53. NNDA, NNDG 1. The Central Intelligence Agency issued "Guidelines for the Declassification Review of FBIS/FDD Reports, 1946-1950" dated 23 August 1977 (and issued as an NND Staff Information Memo of October 6, 1977) is amended as follows: Sect.on II, FBIS, Paragraph 1,-insert the words "dated through December 31, 1953" at the end of the first line. Thus, the first sentence would read, 1. FBIS/FBIB/FBID translations of foreign broadcasts dated through December 31, 1953 may be declassified without further review when classified RESTRICTED unless otherwise noted below. 2. The stamp marking to be applied to RESTRICTED FBIS translations dated between 1951 and 1953 should read as follows: DECLASSIFIED CIA letter 19 July 1982 By MARS, Date A copy of the authority letter is attached. 3. The remainder of the 1977 Guideline as supplemented by the "M Staff r o. 1" dated October 26, 1978 remains is effect. EDWIN A. THOMPSON Director Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON. D.C. 20505 19 July 1982 Mr. Edwin A. Thompson Director, Records Delcassification Division Office of the National Archives National Archives and Records Service General Services Administration (NND) Room,18-W, National Archives Building 8th Street and Pennsylvania Avenue, N.W. Washington, D.C. 20408 Dear Mr. Thompson: The Central Intelligence Agency has no objection to extending declassification authority for RESTRICTED FBIS translations to cover the years 1951-1953, as requested in the memorandum to you from dated 7 July 1982. Sincerely, Agency Records Management Officer Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 DATE: April 23, 1974 National Archives and Records Service Washington, D.C. 20408 L_Y TO rN OF: NND ND SUBJECT: NND Staff Information Memo-OSS #2 Declassification review of the serially-numbered reports issued by ? the Research and Analysis Branch of the Coordinator of Information/ Office of Strategic Services. TO: NNDA, NNDW 1. During World War II the Research and Analysis Branch of the Coordinator of Information/Office of Strategic Services issued more than 3,000 serially- numbered reports on a wide variety of political, economic, and other subjects. Because the functions and personnel of the Research and Analysis Branch were transferred to the Department of State on the dissolution of OSS at the end of the war, the Department of State became the appropriate agency to determine when the reports might be declassified. Of the total number of reports, 600 were declassified in 1950, and authority to declassify the remaining 2,400 was contained in a memorandum from William M. Franklin of the Department of State to Edwin A. Thompson on May 26, 1971. 2. Serially-numbered reports issued by the Research and Analysis Branch may be identified by the following elements on the, title page: (a) The name of the issuing office which was the Research and Analysis Branch, initially, of the Coordinator of Information or, subsequently, of the Office of Strategic Services; (b) A number consisting of one to four digits and, occasionally, one or more further digits to the right of a decimal point; (c) The designation "R & A No." preceding the number; (d) The title of the report; ..(e) The date of the report, not earlier than July 11, 1941 and not later than December 31, 1945. 3. The Coordinator of Information, the Office of Strategic Services, and the overseas outposts of the Research and Analysis Branch produced other kinds of serially-numbered documents which should not be confused with R & A reports. The latter were produced only in Washington.. D.C., by the Research and Analysis Branch of COI or OSS. 4. Reviewers, on finding numbered R & A reports, may consider them de- classified and may cite the latest State Department guideline as the appropriate declassification authority, i.e. the letter of August 9, 1973. Reviewers should not tab, list, or withdraw such documents for review by Keep Freedom in Your Future With U.S. Savings Bonds Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 the Central Intelligence Agency. However, all other classified documents originated by COI or OSS remain subject to review by the CIA. NND Information Memo-OSS # 1 is superseded accordingly. Director Records Declassification Division / V V WIN A. THCHPSON J 9 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 General National Archives Services and Administration Records Service Washington, DC 20408 le August 4, 1980 Reply to Attn of : N N D subject: NND Staff Information Memo - CIA #2 Systematic review of CIA-attributable material found in non-CIA originated documents. TO : NNDA, NNDG, NNDR 1. The Chief, Classification Review Division of the Central Intelligence Agency has requested that we handle "unevaluated intelligence" attributable. to CIA, but contained in documents originated by other U.S. agencies, in the same way as is already done with CIA-originated documents containing such intelligence. (Those procedures are specified in NND Staff Information Memo - CIA #1, A copy of the letter detailing the types of documents involved is attached. (Letter, 24 March 1980.) to Edwin A. Thompson, 2. Reference to such CIA-attributable material found in non-CIA documents on worksheets, withdrawal notices or in correspondence will identify the apparent source and addressee, subject, date, document and file number in the usual manner (unless such information would divulge classified information) but identify thte as the agency responsible for further action. 3. The Director, Information Security Oversight Office has approved the request of the Director of Central Intelligence to waive the 10-year review requirement in Section 3-401 for information in this category. The marking to be applied to such documents as are encountered in the course of systematic review shall appear as follows: EXEMPT from declassification per E.O. 12065, Sec. 3-4 Re-review on (enter date 30 years later) 4. Requests by researchers for material identified under this memorandum as "unevaluated intelligence" attributable to CIA, under the mandatory review provisions of E.O. 12065 or the Freedom of Information Act will be reproduced and forwarded for review to: Information and Privacy Coordinator Central Intelligence Agency Room 2E42, Headquarters Building Washington, DC 20505 5. If there is any doubt as to the attribution of intelligence information in any particular document, it should be shown to the CIA personnel reviewing records at NARS for resolution. Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 6. Qpastions should be referred to NND, telephone 523-3165. WIN A. THOMPSON Director Records Declassification Division Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON, D.C. 20505 24 March 1980 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Room 18-W, National Archives Building Eighth Street and Pennsylvania Avenue, N.W. Washington, D.C. 20408 Dear Alan: This will confirm our agreement to handle "unevaluated intelligence" attributable to CIA, but contained in documents originated by other U.S. agencies, in the same way as is already done with CIA-originated documents containing such intelligence. When systematically reviewed for declassi- fication, both kinds of material will be treated in accordance with the procedures already established at NARS for the items specifically cited in the letter of l6 October 1978 from the Director of Central Intelligence to the Archivist -of the United States. Such material is now being identified on the corresponding NARS declassification worksheets with a stamp citing that letter, and is then processed accordingly by retention of classifi- cation and withholding from public release. It is also placed under the Information Security Oversight Office waiver specifying a thirty-year interval for its next systematic classification review. NARS personnel usually identify CIA-attributable material, even when it is found in non-CIA documents, by application of the criteria cited in nn Y,.% nranh 1(al -(rl and 2(a) of the classified State Department instructions Documents o is in so i eing stamped and processed identi f as above other items bearing the CIA label), are now segregated at NARS for sys ematic classification review by d i n CIA personnel. The va been foun NARS Records Groups 84 they are likely to be found also 1I uch documents include: STAT STAT STAT STAT STAT STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 The 16 October 1978 letter from the CIA Director notifying the Archivist of the requirement to protect unevaluated intelligence is accordingly considered applicable to all CIA-attributable intelligence reporting, whether it is contained in CIA-originated documents or in those of other U.S. Government agencies. In cases where there is any doubt as to the attributability of intelligence information in any particular documents other records groups at NARS undergoing s iew, CIA personnel will continue to review such documents individually as in the past. It is felt that these procedures will significantly expedite the sys- tematic classification review of such material both by NARS and by CIA. Sincerely yours, Chief, Classification Review Division Information Services Staff Directorate of Administration TAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 General National Archives Services and Administration Records Service Washington, DC 20408 Date April 15, 1981 Reply to Attn of : NND Subject : Identification of "unevaluated intelligence" attributable to CIA contained in documents originated by other U.S. agencies. To : NNDA, NNDG, NNDR Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Review Division, Central Intelligence Agency to Thompson, March 24, 1980) concerning the handling of "unevaluated intelligence" attributable to the CIA. This memorandum is a comranion to NND Staff he~h1e 1. Attached is a copy of a letter from , Classification The purpose of mis moran um is to provide limb reviewers additional instructions that will enable them to proceed efficiently from identifying "unevaluated intelligence" documents attributable to the CIA to making the appropriate determination regarding the requirement either for immediate review by CIA declassification review specialists or for setting a future date for re-review. 2. Two classified guidelines that assist in identifying "unevaluated intelligence" attributable to the CIA have been issued to NND reviewers. They are: a. CONFIDENTIAL enclosure entitled, by NND, December 17, 1979. b. CONFIDENTIAL NND Staff Information Memo - CIA #3, "Keywords, Titles and other designators of Information having a CIA interest," issued by NND, December 15, 1980. Both of these guidelines were distributed to all archivists in NND. The instruction to keep their circulation, distribution and dissemination to an absolute minimum consistent with operational efficiency remains in All staff members reviewing post-1945 documents d similar record groups and files containing intelligence community originated information should examine these classified guide- lines periodically to refresh their memory as to the keywords for identifying "unevaluated intelligence" attributable to the CIA. 3. Special care must be exercised in referring to such documents as are identified under these guidelines on worksheets, withdrawal notices or in correspondence so as not to reveal the elements of information requiring protection. STAT STAT STAT STAT STAT STAT SIAI Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 4. The Director, Information Security Oversight Office has approved the request of the Director of Central Intelligence to waive the 10-year re-review requirement in Section 3-401 of Executive Order 12065 for information in this category. Consequently, such documents clearly identifiable as containing "unevaluated intelligence" attributable to the CIA that are encountered in the course of systematic review and confirmed by the second reviewer will be scheduled for re-review 30 years later. The declassification review worksheet will be marked to show that further coordination with CIA is not required. In any case where the reviewer is uncertain as to the attributability of the intelligence information or as to whether it constitutes "unevaluated intelligence," should refer the document through normal channels to the CIA personnel in liaison with us for a determination. 5. Documents withdrawn under this guideline and requested by researchers under the mandatory review provisions of E.O. 12065 or the Freedom of Information Act will be reproduced and forwarded for review to: Information and Privacy Coordinator Central Intelligence Agency Room 2-E42, Headquarters Building Washington, DC 20505 r 6. Questions should be referred to NND, telephone 523-3165. EDWIN A. THOMPSON Director Records Declassification Division Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON. D.C. 20505 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Room 18-W, National Archives Building Eighth Street and Pennsylvania Avenue, N.W. Washington, D.C. 20408 Dear Alan: This will confirm our agreement to handle "unevaluated intelligence" attributable to CIA, but contained in documents originated by other U.S. agencies, in the same way as is already done with CIA-originated documents containing such intelligence. When systematically reviewed for declassi- fication, both kinds of material will be treated in accordance with the procedures already established at NARS for the items specifically cited in the letter of 16 October 1978 from the Director of Central Intelligence to the Archivist of the United States. Such material is now being identified on the corresponding NARS declassification worksheets with a stamp citing that letter, and is then processed accordingly by retention of classifi- cation and withholding from public release._ It is also placed under the... Information Security Oversight Office waiver specifying a thirty-year interval for its next systematic classification review. NARS personnel usually identify CIA-attributable material, even when it is found in non-CIA documents, by application of the criteria cited in paragraph 1(a), 1(c) and 2(a) of the classified State Department instructions STAT uocuments JIAI identified at NARS, except for those already being stamped and processed . as above and other items bearing the CIA STAT label), are now segregated at for systematic classification review by CIA personnel. The vast majority so far encountered have been found in andF---] STAT e are i e y to Such documents includ . STAT STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 The 16 October 1978 letter from the CIA Director notify-1-n-9-the t of the requirement to protect unevaluated intelligence is i hi A s v rc accordingly considered applicable to all CIA-attributable intelligence reporting, whether it is contained in CIA-originated documents or in those of other U.S. Government agencies. In cases where there is any doubt as to the attributabi nce information in any particular documents found r other records groups at NARS undergoing systematic classific ion review, CIA personnel will continue to review such documents individually as in the past. It is felt that these procedures will significantly expedite the sys- tematic classification review of such material both by NARS and by CIA. Sincerely yours, Chief, Classification Review Division Information Services Staff Directorate of Administration i STAT { i STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 date . Reply to Attn of : "1 General National Archives Q Services and Administration Records Service Washington, DC 20408 R 1982 Guidelines to aid NARS to identify unclassified information concerning intelligence sources and methods. NL, NN 1~Th Director of Information Services, Central Intelligence Agency a copy of the Guidelines. copy o his letter explaining its background and purpose is attached,.along with torwarded the subject Guidelines in a letter dated March 15, 1982. A 2. The Guidelines are classified SECRET. Dissemination should be held to the minimum. Normally this should include only those individuals on your staffs who are actively engaged in the declassification-review of records or screening of records prior to release which might contain intelligence sources and methods information of the types described in these Guidelines. 3. NARS staff members should exercise great care in the application of these Guidelines. If there is any doubt as to whether any document may be released under the Guidelines, it should be referred to the appropriate CIA unit for determination. a. Requestssnbmitted under the Freedom of Information Actor under the mandatory review.~pvisions of the .Executive Order on National"Security Information for access to documents covered by these guidelines, should be forwarded to: Information and Privacy. Coordinator 1107 Ames Building Central Intelligence Agency Washington, DC 20505 b. All other requests will be forwarded through the Records Declassification Division (NND) ta:the experts from the Classification Review Division of the CIA working in coordination with that Division. 4. Documents submitted to the CIA for review under these Guidelines should be handled and transmitted as though classified at the CONFIDENTIAL level. 5. NARS general and specific restrictions will continue to be applied to the accessioned records as in the pastiand the donor restrictions imposed on donated historical materials will be applied prior to release. These Guidelines are especially Intended to assist NARS staff members in identifying unclassified information which may be found in non-intelligence files but which may require protection as national security information under Executive orders or which should not be released under the National Security Acts of 1947 and 1949. 6. Any questions concerning this matter should be referred to NND (523-3165). ROBERT M. WARNER Archivist of the United States STAT STAT Becomes unclassified upcn :amov n? all of -if`r: inq? Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 , , AP Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87i 00181 R000100090002_7 ~tl General c. a:1Jc] a_,s .i cd i.rclosures Services and Administration Records Service 'Washington, DC 20408 e December 15, 1980 Repy to Attnet NND Subject : NND Staff Information Memo CIA #3;Keywords, Titles and other designators of Information having a CIA interest. 1. The Chief, Classification Review Division)CIA, recently prepared and provided to his staff two memorandums which we have been authorized to share with you. Because these memorandums are classified you should keep their circulation, distribution and dissemination to an absolute minimum consistent with operational efficiency. 2. Among other uses, these memorandums supplement the classified appendixes to "Specialized Guidelines for the 20- ear systematic Declassification Review of Information December 17, 1979, y.v. 3. The memorandums arose from the experience of the CIA reviewers examining records at the Washington National Records Center-- specific- ally portions o The same keywords, titles, and other designators, however may be found on documents found throughout NARS. 4. When agreeing to the limited dissemination of these memorandums the Chief, Classification Review Division of the CIA requested that any decision made by NARS personnel pgrsuant to paragraph 4, a of CRP 80-13 be done with extreme caution and referral to the CIA expert if there. is any element of doubt. 5. Any questions concerning this matter should be referred to NND., EDWIN. A. THOMPSON Director .Attachments: (1) CRP 80-13, 10 November, 1980 "Classification Review Procedure". (2) "Keywords, Titles and other designators that may indicate tabbable CIA items", 25 November, 1980. Becomes unclnssi_?ied upon removal of all-2 classified inclosures STAT STAT STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Iq Next 2 Page(s) In Document Denied STAT Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 2 E~er~cncy rrenarcdneas in tho auccc3::or agency a deciuion on zocurity ?rotectioa of ti-ia `1ilc Otf o. t:gat ~;. titer rice of C_n3or3hin, ,, liaye not discu33a6 thin to t,i1 Gf ry_ -is beyond t::air ..ea. ,,,to, liuth 3ethodolo0 -ttA. with John Nocita of the G:iP staff. Your thoughts on thin zL1t. c will be appreciated. #1nccroiy, Lffi)I:I A. i iC%%L-'SC3:' vizac or ?.-.coals Declassification xyivi3ioa CC: 0eficial File - 1ND /'""'~ T Day File - W" D D-ahorapson/rg 5-31-73 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 CENTRAL INTELLIGENCE AGENCY WASHINGTON, D.C. 20505 Mr. Edwin A. Thompson Director, Records Declassification Division National Archives and Records Service Eighth Street and Pennsylvania Avenue, N. W. Washington, D. C. 20408 The competent authorities within the Agency have reviewed the guidelines for the declassification of documents dealing with the subject of secret writing, transmitted to this office by your letter of 31 May 1973. They concur. With respect to those methods which require continued protection, inasmuch as their future sensitivity is dependent upon the unpredictable advance of technology, it is impossible to determine a date for automatic declassification. -Subject to the concurrence of.the.Office. of Emergency Pre-. paredness. the successor agency to the Office of Censorship, I direct the Archivist of the United States to continue to protect, in the interest of national security, the secret inks and micro- photography methods as specified in the guidelines. I am authorized to present the official Agency position in such matters. Sincerely, Specia Assistant or Intormation or o Sanitized Copy Approved for Release 2010/11/29: CIA-RDP87-00181 R000100090002-7 STAT