WARNING SIGNS FOR CLASSIFIED TRASH CHUTES FOR AMES AND HEADQUARTERS BUILDINGS.

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01130R000100100025-2
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: July 13, 2005
• Sequence Number: 25
• Publication Date: October 28, 1982
• Content Type: FORM

NCLASSIFIED
CLASSIFICATION
STAT
ILLEGI
? Approved For ReleaaIW200!99Qkg-;JA(FiefF I30R0001,Q100025-2
TO: Executive Secretary Suggestion and Achievement
SUGGESTION NO.
Awards Committee
L2-252
INSTRUCTIONS: Please complete this form in detail to guide the Suggestion and Achievement Awards Committee in making a final determination of
the merits of this proposal. Retain third copy. SEE REVERSE SIDE, THIRD COPY FOR ADDED GUIDANCE.
DATE
1. ACTION RECOMMENDED ADOPT IMPLEMENTED El DECLINE 0 OTHER (Specify)
2. REASONS FOR RECOMMENDATION (If more space is needed, use plain paper)
The Fine Arts Commission (FAC) agrees with the suggester's proposal to place signs
on chutes that may be locked. However, all violations occurred on the first floor and
blockage forcing chutes to be locked does not normally go to higher floors without the
Building Services Branch, LSD/OL automatically posting signs of instructions. Therefore,
the FAC believes that signs on chute doors (rather than above them) should be placed on
the ground, first, and second floors of Headquarters as well as at the one location in
Ames F- -I
Logistics Services Division has agreed to expedite the manufacture and
installation of appropriate signs similar to those suggested.
3. TANGIBLE FIRST-YEAR SAVINGS (Hours, salary costs and rates, material, equipment, etc. saved) (Attcah a separate sheet if necessary.)
None.
4. INTANGIBLE BENEFITS (See guide on reverse side of third copy) (Specify "Value of Benefit" and -Extent of Application", explaining
reasons to justify your appraisal),
Moderate benefit; extended applickidon.
5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA?
See above comments.
STAT
DATE SIGN F EVALUATOR (Type nd title)
Bruce T.`Johnsori Ti'airman, Fine Arts Commission
D CONCURRENCE OF DIRECTORATE COMMITTEE MEMBER OR PROGRAM COORDINATOR
Approv d For Release 2005/08/22 : CIA-RDP87-0113OR000100100025-2
FORM 244bT I OUS
CLASSIFICATION
d?eCT.ASSIFTRD
 TANGIBLE AWARDS SCALE
A cash awarAppvc daF7?toReie yWQWOi&123n:tGt? P Qe~Ii QQI.09. ,Q1QW%;ible benefits having a value of
$250 or more. The amount of such award shall be not less than $25 and shall normally be based on a reasonable estimate of net monetary benefits
for the first full year of operation following the contribution. The amount of the award is determined in accordance with the table and other pro-
visions of this section, unless for special reasons the head of the agency determines that a different amount is justified; if so, reasons must be
documented in support of the action taken.
Tangible Benefits
$250-$5,000
$5,001-$100,000
Amount of Award
10%
$500 plus 3% of
excess over $5,000
$3,350 plus 1% of excess over
$100,000 (maximum of $25,000)
INTANGIBLE BENEFITS GUIDE
EXTENT OF APPLICATION
LIMITED EXTENDED BROAD GENERAL
AFFECTS FUNCTIONS, MISSION OR PERSONNEL OF:
VALUE OF BENEFIT
One office or installa. Several offices or instal- An entire area or Direc- Several areas or Direc-
tion; or a small area of lations; or an important torate. May be appli- torates, or an entire de-
science and technology. area of science and cable to all of an inde- partment, or large inde-
technology. pendent agency or a pendent agency, or in the
large bureau. public interest through-
out the nation or beyond.
MODERATE. Modification of
an operating principle or
$25-50
$50-100
$100-200
$200-400
procedure; an improvement
of rather limited value
SUBSTANTIAL. Substantial
modification of an operat-
ing principle or procedure;
$50-100
$100-200
$200-400
$400-1000
an important improvement.
HIGH. Complete revision of
a basic principle or pro-
cedure; a highly significant
$100-200
$200-400
$400-1000
$1000-2500
improvement.
EXCEPTIONAL. Initiation of
a new principle or major
procedure; a superior im-
provement to the quality
$200-400
$400-1000
$1000-2500
$2500-25000
of a critical product, ac-
tivity, program, or service
to the public.
APPROPRIATE NONFINANCIAL RECOGNITION MAY BE GRANTED FOR IMPROVEMENTS OR IDEAS WHICH DO NOT MEET
THE STANDARD
FOR CASH AWARDS.
GOOD EVALUATIONS ESTABLISH CREDIBILITY
-Treat each suggestion as important-it is to both the suggester and management!
-Be prompt in responding; use an interim report to the suggester if necessary.
-Approach suggestions with a positive attitude. If the entire suggestion cannot be adopted consider whether it may be adopted
in part or modified. (In these instances, the suggester may be entitled to an award based on the extent of influence the sug-
guestion contributed to management's action.) Be certain the reasons for the action are understood. If you cannot adopt a
suggestion, do not dwell on or overemphasize its disadvantages.
-Write answers that YOU would be willing to accept. Avoid a cold, impersonal or superior tone.
-Keep your evaluation short. Do not write 300 words if 50 will do the job, and do not overwhelm the reader with detail.
-Write the answer with the suggester in mind. Use language that the suggester will understand. (A responsive answer often eliminates
requests for reconsideration.)
-Start your evaluation with a brief summary of the suggestion so that the suggester knows you understood the proposal. Follow with
reasons for decision and conclude with an expression of appreciation for participation in the program.
-Avoid words or statements that might "turn off" suggesters, such as: "Scheme" "Impractical" "Gadget" "Reject" "Unoriginal."
-Consider the legal aspects of your response. Remember that laws and regulations can be chan ed Ih fact that a current law or
regulation Arp edrFib rhftl 91@6/>~8/o32a:' I!&-R&1Bi87aQA8t3 QQ10010U015I
?OU ARE AN IMPORTANT P, OF THE SUGGESTION PROGRAM-IT ON'
/ORKS AS WELL AS YOU DO!
 Approved For4Yelease. 2005/08/22: CIA-RDP87-0113OW00100100025-2
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM. EX?:ECU s (;fir SECRETARY
! 4L~.a Y Yo; AND ACHIEVEMENT
EXTENSION
NO.
82-252
.
h~i4,'P'f ~} :, `;C?[Y M(Y Y EE
1 D-73 F ~'~ At QUARTERS
DATE
28 October 1982
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Mr . Bruce Johnson 2 N C
2D-00 Has Bldg
-
V 1382
- -
- -
For Fine Arts Committee
comments, please. We have
'
s - -
s comments for your
attached OS
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on.
ormat
n
5 N
V 192
IL
LS
8.
10.
11.
12.
13:-tXCUTIVZ SrCRETARY-
SUQOEST1O~~ AND ACHIEVEMEN
AWAII-1DS COAoWTTEE
T
15.
TAT
TAT
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FORM 610 DSEDITIO broved For Release 2005/08/22 : CIA-RDP87-0113OR000100100025-2
 Approved Foicelease 2005/08/22: CIA-RDP87-01I 3Q&00100100025-2
25X1
(TITLE OR SUBJECT OF SUGGESTION SUGGES IbIU NO.
Recently, at both the Ames and Headquarters Building there have been several incidents
involving people who have left classified trash bags unattended outside of)locked trash
chutes.. In the investigations of these violations, it has been learned that the reaspii or
excuse has been lack of knowledge of standard operating procedure. People, upon finding
the chutes locked, don't know what to do, so they have left the bags at the chutes assuming
that whoever unlocks the chutes will dispose of the bags into the chutes. (See attached
violation reports.)
Warning Signs for Classified Trash. Chutes for Ames and Headquarters Buildings.
s .
PRESENT METHOD
In order t6 prevent further incidents (and violations) I suggest that signs be posted
above each chute in Ames and Headquarters Buildings warning employees not to leave burn
bags unsecured at locked chutes. For example: ?ING:_._D?.-Net Leave Classified Trash
Unsecured--If Chute Is Locked. Or: WARNING: If Chute Is Locked, Call Building Services
Branch, DO NOT LEAVE BURN BAGS UNSECURED
First, there will be fewer security violations. Second, cost factor: At CS 11 pay
rate, the investigations of these types of violations in the last two months is well over
$300.00 (25 hours at $12.00/hour). Third, and most importantly, there will be fewer
possibilities of compromise of classified material.
HUMINIa I HAI IVt
^ SECRET CONFIDENTIAL ^ INTERNAL USE ONLY ^ UNCLASSIFIED (47)
Approved For Release 2005/08/22 : CIA-RDP87-0113OR000100100025-2