CATEGORY I - COST SAVINGS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP87-01146R000200030025-1
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
8
Document Creation Date: 
December 19, 2016
Document Release Date: 
July 11, 2005
Sequence Number: 
25
Case Number: 
Publication Date: 
June 19, 1981
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP87-01146R000200030025-1.pdf186.29 KB
Body: 
Approved For Release 2006/10/17: CIA-RDP87-01146R0002 3 2 19 JUN 1981 MEM3RANDUM FOR: Chairman, CORE Working Group Deputy Director of Information Services SUBJECT: Category I - Cost Savings 1. Attached are single page narrative paragraphs describing Category I - Cost Savings over the past two years effected by the Office of Information Services. I have thrown in two that do not meet the $10,000 basic minirmmi which we decided would be our floor during the last meeting of the working group. 2. The description of regulatory issuances which produced a savings of $8,200 is a borderline case, but probably warrants consideration since it is somewhat of an "eye catcher." It shows what you can do with very little to work with - in this case, merely limiting the amount of paper that we put into circulation. 3. The use of car pools which saved about $3,000 is not terribly significant and you can do with that as you choose - leave it in or toss it out. It does reflect, however, a parsimonious management attitude toward saving money on overhead expenses. 1-,If you need any futher information, please give me a call on extension Attachments: As stated Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 OFFICE OF INFORMATION SERVICES Combining the Agency Archives and Records Center In June 1979, the Agency Archives and the Agency Records Center were merged into one organization, thus allowing the elimination of five positions for a total savings in salaries of $170,000. $170,000 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 OFFTCE -OT, Ii 2AATI0 -:S tI-CES a, Gategory-1--tost Savings Effected .Pro Oe- -74.- -- te-- Use of Contract Annuitants The use of former Agency employees hired on contracts to perform systematic classification review of Agency records older than 20 years has reduced the cost of the program and enabled us to use persons with the greatest amount of experi- ence to do the job. To review OSS records we have used Mersons hired under independent contracts at a cost of $452,000. The use of GS-13 staff officers to work the same number of hours would have cost the Agency $664,000 thus we realized a savings of $212,000. In the review of other Agency records we have used former employees on contracts which has resulted in a savings per each man-year of $25,000. Contract employees have accounted for a total of 4.83 man-years of classification review for a total estimated saving of $120,750. Total estimated savings from use of contract employees has been $332,750. (Note: These figures do not include the amounts of the annuities paid to the former employees.) $332,750 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 S-E-C-R-E-T OFFICE OF INFORMATION SERVICES Modification of the "All Employees" Distribution of Regulatory Issuances Previously each employee received a copy of all Headquarters Notices and Employee Bulletins. Regulations Control Division modified this distribution schedule providing one copy for each six employees thus saving 7,606 copies with each printing. The distribution schedule has been used 216 times since FY 1978 resulting in a savings of 1,642,896 pages at $.S per page for a total savings of $8,214.48. $8,214.48 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Category I Cost-Savings - Ef-feeted prow-Oct 78 to data- Teams of two or three reviewers must be sent each week to the Washington National Records Center in Suitland, Maryland to perform classification review of material of interest to the CIA. The total cost of mileage to date has been approximately $1,980. Had car pooling not been enforced, we estimate that the cost would have been approximately two and one-half times as greatw or $4,950. The savings was approximately $2,970. $2,970 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 407 Approved For Release 2006/10/17: CIA-RDP87-01146ROO.0200030025-1 OFFICE OF INFORMATION SERVICES CATEGORY I - COST SAVINGS EFFECTED OVER THE PAST TWO YEARS 1. Tighter distribution of regulatory issuances throughout the Agency thereby reducing the number of copies printed for employee readership. 2. Reduction of hard copy paper files into microfiche. This enhances the capability for quick response and reduces the amount of shelf space needed for record storage. 3z---laLs. ed an office policy to encourage the use of car pools to and from work and for officia rave "init-iWash4ngton area during duly hours. 4. Hired contract annuitants to conduct the systematic review of classified material. The lower compensation rate represents a significant savings from that of a staff intelligence officer which would be needed. 5. Combined the Agency Archives and the Agency Records Center into one unit thereby saving !Positions. Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1 Approved For Release 2006/10/17: CIA-RDP87-01146R000200030025-1