FOLLOW-UP PAPERS ON LONG-RANGE PLANNING ISSUES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200080032-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 16, 2016
• Document Release Date: July 5, 2005
• Sequence Number: 32
• Publication Date: December 22, 1980
• Content Type: MF

?; a EXC0:1 9148-80
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22 December 1930
SA/DDCI
ADD/A Registry
SUBJECT Follow-up Papers on Long-Range Planning Issues
1. In October presentations to the Executive Committee, several
Management Issue teams were requested to prepare supplementary papers
further developing specified aspects of their issues. These supple-
mentary papers are attached:
the least expensive option meeting all requirements.
The paper makes no recommendations concerning workload
reduction or changes in inter-agency responsibilities.
It recommends against initiation of an inter-agency
communications review. The paper will assist the
Comptroller in preparation of the memorandum to D/OMB
requested at the 23 October EXCOM meeting.
b. Systematic Classification Review and FOIA/PA Backlogs:
The paper makes three proposals concerning classification
review, all of which relate to possible revision of
E.O. 12065. Three procedural and two budgetary recom-
mendations are made concerning FOIA/PA matters. It is
suggested that the proposals be addressed by the Deputy
Director for Administration in his handling of these
issues.
c. Covert Action: The paper responds to six specific
questions posed during the 21 October EXCOM session.
These responses could be helpful in the formulation
of an interdirectorate Covert Action plan, including
priorities, controls, an evaluation method, and resources.
2. Comments or suggestions are welcome and should be sent to the
EXCOM Staff, Room 4E50.
Attachment:
as stated
511-3 2
...Y 696192
17 Dec 00
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COM 1UNICATIONS PLANNING ALTERNATIVES
I. STATEMENT OF THE PROBLEM
By previous action the Executive Committee-was made aware of
the need for substantial funding increases to overcome obsolescence
and to meet projected requirements in the 1990's. To fully imple-
ment current plans will require an estimated 0(S) A9c2.1
The DDCI requested further study of the communications planning
problem to address:
a. Possible trade-offs among program elements;
b. Potential for reducing workload;
c. Relative communications responsibilities of
CTA,l communications problems. (U)
d. The value of an inter-agency forum to review
the larger communications problems. (U)
.The attachment provides additional detail on the analysis.
II. SUM11LILRY OF FUNDING ALTERNATIVES
Based on the combined judgments of 01- management and the
Directorate representatives involved during this analysis, the
four alternatives summarized in Table 1 represent the range of
reasonable choices. Table 2 is a listing of major procurements
necessary to-maintenance cif existing service and to meet stated
user needs. (U)
OC views alternative 2 as the preferred option. (U)
DERIVATIVE CL BY 061720
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t . ; DRL`D FM A9 c 2 1
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All alternatives include increast-s in service.. Increase.
service translates to Fiore SvstC::,S and equip--eint and, therefore,
more support. :\f I' obsolete equ j)i;ient IiaS heen purged in the
later years and the level of autoruttion i nicreased, personnel
needs will he nevi-ot ed in light of requirements extant at that
time. (U)
Within the near-term OC will have to increase reliance
on contractual. services to meet the demands of rapid modernization. 25X1
(U)
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V. VALUE OF AN INTER-AGENCY CM-1pi4UNI CATIONS REVIEW
Considering the existing formal planning and coordinating
mechanisms described above, there is little to be gained from.
further inter-Agency review. By submitting Agency communications
systems and plans to such a review, we allow other agencies and
departments veto power over Agency communications planning. (U)
It is recommended that such a review not be initiated. (U)
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SUPPLEMENTARY PLANNING ISSUE REPORT
:Management Issue No. 6: What must CIA do. to adequately comply
with statutory requirements concerning records control, review,
and public disclosure without significan.ly impedin- perform-
ance of its primary missions.
.A. Systematic Classification Review
Discussion:
The consensus of the Executive Committee was that the
Agency should push.-for the amendment of -Executive Order, 112065
to eliminate the 20-year systematic review requirement,'as
recommended recently by the Government Accounting Office
(GAO).. To that end, the Agency should commence preparing an
official position and sounding out other National Security
Council (NSC) member agencies on their stances on this-issue.-
Fallback proposals should be developed for the eventuality that
the NSC or the President might find the GAO recommendation
unacceptable, such as the exemption of the CIA alone, or at
least extension of the period of time for the review of foreign
intelligence information from the present 20 years to 50 years.
Once it is clear that the systematic review requirement
will be eliminated or modified in such a way as to substan-
tially reduce the Agency's workload, the future staffing needs
of the Classification Review Division (CRD) should be
reassessed, and, if there are no legal strictures, surplus
personnel should be detailed or transferred to other CIA
components, including FOI/PA staffs when appropriate. The
review of the Agency's OSS records, however, should be'
completed, with the objective of offering these records to the
National Archives and Records Service (MARS) for accessioning
at the earliest possible date.
If Executive Order 12065 is not amended with respect to
the systematic review provision, the additional positions
authorized for CRD in FY 1981 should be filled. Efforts should
be made, working in close collaboration with MARS, to reduce
the review workload through the revision of records control
schedules and by gaining approval for certifying the need for
retaining the classification of entire series of selected
intelligence records in lieu of a document-by-document review-
Proposal No. 1: That the Deputy Director for Administration
take the lead in ensuring that the NSC consider, and act -
favorably upon, the GAO recommendation that the provision of
Executive Order 12065 requiring the systematic review of
permanent, 20-year-old records be eliminated. DDA initiatives
should be coordinated with the Office of General Counsel (OGC).
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Deputy Director of Central Intelligence
Deputy Director of Central Intelligence
Proposal No. 2: That when and-if the systematic review
requirement of Executive Order. 12065 is eliminated or substan-
tially modified, and if there are no legal restrictions to
preclude such a move, personnel surplus to CRD's future
staffing needs be detailed or transferred to FOI/PA work or
other Agency activities. Review of the OSS records, however,
should be completed.
APPROVED:
Deputy Director of Central Intelligence
DISAPPROVED:
Deputy Director of Central Intelligence-
Proposal No. 3: That, if there is no change in Executive Order
12055, the new positions approved for CRD for FY 1981 be
filled, and every avenue be pursued to reduce the number of
documents that.must be systematically reviewed.
APPROVED:
Deputy Director of Central Intelligence
Deputy Director of Central Intelligence
B. FOI/PA Backlogs
Discussion: The Executive Committee was obviously concerned
over the extended period of time required to answer many
requests/appeals, and the fact that these delays have led to
increased litigation with the Agency. The Committee proposed
that we take a hard look at the way in which we process
IRE GNU
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requests to determine if changes are in order. Specifically,
it was suggested that any superfluous levels of review be
eliminated to speed up the process, and that, if OGC approved,
consideration be given to establishing a separate queue for
projects, i.e., cases involving a fixed, predetermined nuuber _
of documents, in order that work could proceed on the less
complicated requests instead of their being held up by rela-
tively massive requests. The Director made it clear that he
wanted the Agency to insist upon requesters providing a reason-
able description of the records they seek, as opposed to
"fishing expeditions," and, within the limits of the law, to
assess fees, when appropriate, to weed out frivolous from
serious, scholarly requests.
preparing response letters. The General Counsel stressed the
point that it was essential that the Agency's-appeal determi-
nations hold up in court, and that this could be ensured only
through participation of OGC in the appeals process. Whether
OGC could achieve. this objective while acting only in an
advisory capacity was not discussed. There seemed to be a
consensus in the Committee, however, that the processing of
appeals should 'be expedited, either by the employment of
additional paralegal personnel in OGC or by assigning responsi-
bility for preparing appeal responses to.another organiza-
tion. The General Counsel suggested that eliminating second
searches during the processing of appeals, which he stated were
not required by law, might expedite the process.
There was general agreement that the Agency should. be in. a
position to demonstrate to the courts and to the Congress that
every reasonable effort had been made to comply with the
response deadlines stipulated by law. In that context, the
proposed request for a supplemental appropriation for positions
and -funds for FOI/PA administration was discussed at some
length, as was the possibility of diverting systematic review
personnel to FOI/PA work.
Proposal No. 1: That FOI/PA processing methods be streamlined
whenever this can 'be done without undue risk. For example,
agency components should look into the various levels of review
they currently employ and eliminate any that are not deemed
essential to the protection of intelligence sources and
methods. -
With respect to appeals processing, the issue was raised
of whether it was necessary for OGC to continue its role of.
APPROVED: '
Deputy Director of Central Intelligence'
DISAPPROVED:
Deputy Director of Central Intelligence
DATE:
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Proposal No. 2: That, with the approval of OGC, a separate
queue be established for massive requests in order that .
manpower can be freed to work on less complex requests sub-
mitted at a 'later' date, thereby reducing the total number of
unanswered requests. The basis for placing requests in the new
queue should be the number of pages that require review. This
figure should be determined jointly by the DDO and IPD, and
concurred in by OGC.
Deputy Director of Central Intelligence
DISAPPROVED:
Deputy Director of Central Intelligence
Proposal No. 3: That OGC take measures to ensure that
responses to appeals are drafted promptly upon completion of
the action components? reviews, _including, if necessary, the
addition of new paralegal personnel to OGC's staff. If the
problem persists, consideration should be given to assigning
responsibility for the preparation of appeal letters to another
component, with the understanding that OGC will be consulted
whenever appropriate.
APPROVED:
Deputy Director of Central Intelligence
Deputy Director of Central Intelligence
Proposal No. 4: That the Agency submit a request to the
Congress, through the Office of Management and Budget, for a
supplemental appropriation authorizing sufficient positions and
funds to facilitate reduction of the processing backlogs and to.
enable the Agency to respond to requests in a more timely
manner.
Deputy Director of Central Intelligence
DISAPPROVED:
Deputy Director of Central Intelligence
A TE L.
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Proposal No. 5: That future Agency budget submissions provide
for enough FOI/PA positions to accommodate all employees who
are, in fact, devoting 100 percent of their time to FOI/PA
processing.
APPROVED:
Deputy Director of Central Intelligence
DISAPPROVED:Deputy Director of Central Intelligence
DATE:
-All
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24 November 1980
MEMORANDUM FOR: The Executive Committee
VIA
FROM
Long-Range Planning Task Force -
Covert Action
SUBJECT Requested Additional Paper on CA Planning
Attached is the paper requested by the DDCI at the
21 October 1980 ExCom meeting. We have followed the DDCI's
outline as noted in the minutp-, of the ExCom meeting pre-
pared b The individual paragraphs
were drams nen s noted in the text, and re-
viewed by other components involved in CA. While certain
individuals who reviewed the paper would prefer minor changes
in emphasis or wording, the basic long-range planning consi-
derations set out in the paper are concurred in by the task
force members.
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