STATUS REPORT ON LONG-RANGE PLANNING ACTIVITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200080043-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 19
• Document Creation Date: December 16, 2016
• Document Release Date: July 5, 2005
• Sequence Number: 43
• Publication Date: September 24, 1980
• Content Type: MF

- l
Approved For Release 2005/07/1 MW P87-01I46R00020 080043-7
EXCOM 9121-80
MEMORANDUM FORK.j: Executi ve= 'Committee Members
24 September 1980
FROM = Deputy;',-Director of Central Intelligence
SUBJECTStatusReport on Long-Range Planning Activities
1. At the EXCOM meeting on 21 August 1980 we set in motion the second
phase of the long-range planning effort: in-depth analyses of selected foreign
policy and management issues. This memorandum is to apprise you of the current
status and the current plans for the next phase of this effort, which is EXCOM
review or the issues and decisions on the proposed courses of action.
2. Working groups have been formed from line offices in the directorates
to perform the detailed issue analyses. Their deliberations include consider-
ation of the background, current situation, assumptions, and alternative courses
of action. First drafts of background information are being submitted for EXCOM
staff and team reviews on a staggered basis. Complete papers, including proposed
alternative courses of action are due by 10 October. These will be reviewed
by the CIA Planning Group before distribution to you. A schedule for the plan-
ning effort is attached, as is a list of the issue working groups and their
chairpersons.
3. On Thursday, 18 September, I met with the members of the CIA Planning
Group and the chairpersons of the issue analysis working groups. I reiterated
the DCI/DDCI and EXCOM desire to look at the Agency's long-term needs in a more
systematic way and from a cross-directorate perspective. I also emphasized the
need for this perspective to be developed by line personnel and that much of the
benefit will come from the process as opposed to a final report. We had a
generally lively exchange of ideas at the meeting, and I look forward to seeing
some stimulating problems for EXCOM discussion evolving from the process.
4. EXCOM deliberations on the Planning Issues will begin the week of
20 October. The process will consist of each of the issue teams presenting
their issue paper and proposed alternatives to EXCOM. We have scheduled two
EXCOM sessions per week during the last two weeks in October. For scheduling
purposes we anticipate hearing three issues per session until all issues have
been heard, but we will alter the schedule if necessary based on experience with
the first few issues. These sessions will be followed by EXCOM meetings in mid-
November to reexamine selected issues as necessary and focus on decisions. An
EXCOM calendar with dates and the issues proposed to be discussed is attached.
25X1
t3' ibct;~at m9p bo donn-
r.de3 to
when oncio2ure is detac:ied
Approved For Release 2005/07/14: CIA-RDP87-
114614000200-0-8-0-0-42- 7.
 i
Approved For Release 2005/07/$ --I DP87-01146R0002000~0043-7
5. Final papers-on the issues will be distributed for your review about
a week to ten days before the EXCOM session. I ask that EXCOM members review
these issue papers before the meetings and obtain briefings as necessary from
your Planning Group member..', I think EXCOM should make a sincere effort to
assure that frank,discussion'takes-place and that all appropriate issues are
raised for review These will be the precedent setting meetings for the nascent
CIA/EXCO?4 Long-RangePianning process., We' should assure they justify the work;',
taking plice'--_;,"L7 realize=this will be a heavy imposition on you at this time but
b-
both th o th h tetheypCI~ A and:I feelit is necessary and will be valuable to the top manage-, -
m: f;
9 y?
6.-:::Finally, I remind you that all EXCOM members agreed during their evaluation
of EXCOM's??first year that too much time was spent on administrative, personnel,
and management issues and that during this second EXCOM year, more time should be
spent on substantive issues. This is our chance to do just that.
Attachments
cc: DCI
IG
25X1 SA/DDCI
CIA Maiming urcup
EXCOM Staff
Approved For Release 2005 .~IA-RDP87-O1146R000200080043-7
25X1
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 Approved For. Release 2005/07/14: CIA-RDP87-01146R000200080043-7
'EST COPY
AVAILABLE
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
SECRET
Issue
F-1 Soviet/East Europe Intentions,
F-2 Sino/Soviet Relations
F-5 Third World InstabilitiesTechnology
F-6 Persian Gulf Security
M-1 Overseas Presence
M-2 Intelligence Collection.
M-4 Covert Action
M-5 Communication
M=Management Issue
F=Foreign Policy Issue
TENTATIVE SCHEDULE: LONG-RANGE PLANNING ISSUES
Parts I-IV Total Paper Planning Group
Papers Due to
EXCOM*
to EXCOM Staff to EXCOM Staff Review
EXCOMPrincipals
Session
.
26 Sept., 10 Oct. 16 Oct. 20 Oct.
30 Oct.
26 Sept. 10 Oct. 16 Oct. 20 Oct.
29 Oct.
26 Sept. 10 Oct. 16 Oct. 20: Oct,
29 Oct.
26 Sept. 10 Oct. 16 Oct. 20 Oct.
30 Oct.
26 Sept. 10 Oct.
19 Sept. 3 Oct.
19 Sept. 3 Oct. 8 Oct. 10 Oct.
23 Oct.
19 Sept. 3 Oct. 8 Oct. 10 Oct.
22 Oct.
19 Sept. 3 Oct. 8 Oct. 10 Oct.
22 Oct.
19 Sept. 3 Oct. 8 Oct. 10 Oct.
22 Oct.
26 Sept. 10 Oct. 16 Oct. 20 Oct.
29 Oct.
schedules in October and their guidance on EXCOM reviews. Other dates due for issue papers and CIA Planning
Group review are confirmed schedule dates.
Approved For Release 2M1 4 : CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14 : -l
87-01146 R000200080043-7
AS OF 22 September 1980
TENTATIVE EXECUTIVE COMMITTEE CALENDAR
DATE= SUBJECT .
COMPONENT
Thursday, 10/23/80 Planning Issues: Overseas Presence; EXCOM Staff
1500-1630 Records Control, Review, and
Public Disclosure; Persian Gulf
Security
Wednesday, 10/29/00 Planning Issues: Communication, EXCOM Staff
1500-1630 Sino/Soviet Relations,
Traditional Allies
Thursday, 10/30/80 Planning Issues: Soviet/East EXCOM Staff
1500-1630 Europe Intentions; World Resources;
Third World Instabilities,
Technology Transfer, and Nuclear
Proliferation
NOTE: All meetings will be held in the DCI Conference Room (7D-64) unless
otherwise noted.
25X1
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 TERNA`.~-
^ UNCLASSI HE roved I Do, R9 j b05/07/14: CIA-RDPI^7 01 C*NFi 80043-7 . ^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (optional) Update on Agency-level Planning Process (U)
FR
A
EXTENSION
NO.
DD/A 80-0016/3
Chief agement Staff, DD
7D18 Hqs
DATE
S SEP 1960
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1 . WT.
4, S
5 `
2.
3.
4.
5.
6.
7.
B.
9.
10.
11.
12.
13.
14.
15.
FORM USE PREVIOUS nn T n [off T /~` (~ INTERNAL
3-62 610 EDITIAppro9d I-or elease70~05T0~'TfIggl'F~6P87 11,*k 0008009-7UNCLASSIFIED
 Approved For Release 2005/07/14: CIA-RDP87-01 b467 00~?0008$g( 337
3 CEP `~
MEMORANDUM FOR: Director of Communications
Director of Data Processing
Director of Finance
Director of Information Services
Director of Logistics
Director of Medical Services
Director of Security
Director of Training
25X1 FROM:
Management Staff, DDA
SUBJECT: Update on Agency-level Planning Process (U)
1. Attached, for your information, is a copy of the minutes of
the recent EXCOM meeting which resolved several outstanding issues
regarding the Agency long-range planning activity. Basically, the
following actions were taken:
a- Six foreign policy and six management issues were
selected for more detailed analysis.
b. The directorates were tasked with staffing the individual
task forces which will be established for each of the 12
issues. DDA will provide task leaders for the
communications and records review management issues.
c. The decision was made to address at least two resource
assumptions for each issue - no growth and an overall
Agency 10 percent growth in available resources.
d. EXCOM will meet to review the issues in October/November
1980.
e. Final planning guidance will be developed in December,
and will be reflected in the DDCI guidance for the FY-83
program. (U)
25X1
DD/OC, as the leader of the
communciations management issue task force. (U)
25X1 -- C/IPD/OIS, as the leader of the
records review management issue task force. (U)
CONFIDENTIAL When Separated
from Attachments
30FCRET
Approved For Release 2005/07/14: CIA-RDP87-01146R00020008CW /CDF THIS PAGE
2. Subsequent to the EXCOM meeting, the DDA offices have named:
 Approved For Reles F!W07/14 : CIA-RDP87-01146R000200080043-7
In addition,
25X1 -- , C/OSB/SD/OL will be a member of the
management issue task force. (U)
25X1 , DDA/SSA, will be a member of the
overseas presence management issue task force. (C)
25X1
DDA/MS, will be detailed to EXCOM
Staff until the issue reviews are completed. (C)
-- DDA will not assign members to the task forces for the
collection and production management issues nor for any
of the foreign policy issues, at this time. EXCOM Staff
is responsible for inviting your participation if any of
the task forces raise an issue that concerns your areas
of responsibility. (U)
3. Attached is a listing of the preliminary composition of the
task forces for the six management issues. (U)
4. Also attached is a proposed outlire of the paper which each
task force will generate and which will be presented to EXCOM when
each issue is discussed. (U)
5. We will keep you informed as the Agency Ad-hoc Committee on
long-range planning meets to review the issue papers, and the EXCOM
review of each issue completes. (U)
Attachments: a/s
25X1
P~~~
Approved For Reid! &2U'99/07/14 : CIA-RDP87-01146R0002000800 RI/CDF THIS PAGE
 zr,
ATTACHMENT A
Approved For Release 2A/0M : CIA-RDP87-01146R(i 0200080043-7
&_.n.CO1V1 9109-80
21 August 1980
MEMORANDUM FOR: Executive Committee Members
25X1 FROM
Special Assistant to the Deputy Director
SUBJECT : Minutes of Executive Committee Meeting,
13 August 1980
1. The Executive 'Committee met on 13 August 1980 to hear a status report
on the Agency long-range planning effort, review proposals- by the CIA Long-
Range Planning Group, and provide guidance for next steps. Mir. Carlucci chaired
the session; and Messrs. Dirks (DDS&T), McMahon DDO tfortman (DDA), Lipton
(Comptroller), Hineman (DD/I1FAC), Briggs (IG) (SA1DDCI), and members 25X1
of the Planning Group participated. ,(AIUO).
25X1 2. introduced the members of the CIA Inter directorate Plan-
ning Group ana ig ghted progress, issues and problems they have experienced
since the May EXCOM decision to proceed on long-range planning- He reviewed
options and recommendations for next steps and asked for Executive Committee
guidance regarding the Planning Group's proposed work plan, issues developed
to date, proposed end products, timing and pace of effort, and tasking impli-
cations for both staff and line organizations in each of the directorates.
The DDCI emphasized that we need a better long-range planning process that will
stimulate senior decisionmakers` thinking regarding how to move the total
organization forward in a coherent way. (ATUO).
3. In response to Mr. Carlucci's comments about synchronizing the proposed
Agency-level planning effort with existing component planning cycles, Mr. McMahon
suggested that good planning will have to drive the budget process. Planning
Group members noted that some difficulties are inevitable when a new process is
injected into ongoing systems. It was agreed, however, that necessary adjust-
ments can be and are being made as the planning process develops. (AIUO)
4. Throughout the discussion, members expressed their views regarding the
necessity for planning; benefits that could realistically be expected from
planning; top-down versus bottom-up planning; the need for channel ing PRC con-
cerns, NITS, DCIDs, etc., into the planning process, and the appropriate linkages
between the planning and budget processes. There was general agreement that .
696192
E EgWATPJE CL BY
17 c-~- sic :~_ Ll Ctl 21 Aug 86
~~~,?-,`, ~- Multiple
THIS PAGE
Approved For Release 2005/07114: -R 8U 7-01146R0002(N6Wd
 ~ 146R000200080043-7
Approved For Release 2005~~/~,-RDP87-01
long-range planning should be developed within a framework of broad resource
constraints if it is to be beneficial while at the same time not duplicating
the budget process. The Comptroller felt that the initial linkage between
,planning and budgeting should occur in December/January, when the current
process hopefully produces planning guidance that will be channelled into
the DDCI's guidance letter to components for developing their FY-1983 program.
(AIUO)
5. The Committee* agreed with the proposed work plan and discussed next
steps. In response to Questions regarding staff work required between now
25X1 and November, proposed that the Planning Group and the directorates
should next p tailed analyses on the-issues the Committee selected.
The additional analyses would include where the Agency now stands on an issue,
what the future environment may be, the consequent intelligence implications,
and alternatives for Committee decision.. (AIUO)
6. Mr. Carlucci asked how many issues could realistically be handled
and how important they should be to merit such attention. DDA and DDO proposed
that, because of staff implications, a pilot project of two or three issues be
selected for further analysis rather than proceeding with the full- menu as
recommended by the Planning Group. The DDCI responded that such a pilot effort
could not be considered a test of the full long-range planning process which
was the original EXCOM decision in May. The Committee agreed to move ahead on
all the management issues except two, Information Handling and Personnel, which
were being handled. in other ways, and to task components, in coordination with
the Planning Group, to do further in-depth analyses of the remaining issues as
follows:
flFAC - All foreign policy issues and management issue C--"How
can the Agency best exploit new opportunities and fill
potential gaps in intelligence production? '
DDO -. Management issue A.--"What would constitute an effective
overseas presence and supporting infrastructure in
increasingly difficult operational environments?" and
management issue D.--"What would constitute a suitable
CIA covert action capability to meet the requirements
of the 1980s?"
DDS&T- Management issue B.--"What must the Agency to to meet
growing intelligence collection requirements against
increasingly difficult targets?"
DDA- Management issue E.--"What CIA communications capabilities
will be required to handle the expanding needs of the
1980s?" and management issue H_--"What must CIA do to
adequately comply with statutory requirements concerning
records control, review, and public disclosure without
significantly impeding performance of its primary mission?"
MORI/CDF THIS PAGE
Approved For Release 2005/07/14 :2CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
7. The Committee concurred with Mr. Lipton's suggestion that the Planning
Group should work under at least two assumptions: (1) that the Agency will have
no increase in available resources during the time frame under consideration and
(2) that the Agency will have a ten percent increase in available resources in
those years. Mr. Carlucci said that he would like the issue analyses structured
in a way that will help the DCI/DDCI decide on the tradeoffs involved in investing
resources in one area versus another under either of the assumptions and that
innovative quantitative techniques be tried for this tradeoff analysis. The
Planning Group was tasked to prepare t issue analyses during September for
Committee review in October/November. LJJhe Committee will provide the planning
Group further guidance in those meetings regarding w'ff e they think.the Agency
should be in relation to these issue areas in 1983-87 By December, final
plannin rmidance should be developed based on the EXCOM review and decisions
and reflected in the DDCI`s January guidance letter for the FY-1983 program.
(AIUO)
8. Committee members suggested that the Planning Group meet with them for
additional guidance as necessary over the next two months and/or EXCOM meetings
be scheduled as issues are ready for review. Mr. Carlucci adjourned the meeting-
(AIUO)
25X1
Approved For Release 2005/0 ?L TOF -RDP87-01I 46R000200080043-7
 ATTACHMENT B
Approved For Retease 2005/07/14: CIA-RDP87-01146ROO0200080043-7
LONG-RANGE PLANNING ISSUE TEAM
ISSUE: Management Issue #1: What would constitute an. effective
overseas presence and supporting infrastructure in
increasingly difficult operational environments?
TEAM MEMBERS:
Chairman
Members:
COMPONENT TELEPHONE
DDO/EPDS 9314/5814
SSA/DDA 9226
DDO/EP?)S 1332/5073
DDO/EPDS 5073
DDS&T/OTS 3332
EXCOM Staff 1667/6287
MORI/CDF THIS PAGE
CONFIDENTIAL
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
.7.
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
LONG-RANGE PLANNING ISSUE TEAM
Lead Ccmponent DDS&T
ISSUE: Management Issue j/2: What must the Agency do to meet growing
intelligence collection requirements against increasingly
difficult targets?
TEAM MEMBERS
25X1 Chairman
Members:
COMPONENT TELEPHONE
DDO/EPDS
DDS&T/OTS
NFAC/CRES
DDS&T/OSO
SA/C-OTR
EXCOM Staff
5536
2927 25X1
6968
2193
1667/6287
CONFIDENTIAL MORI/CDF THIS PAGE
Approved For Release 2005/07/14 CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
CONFIDENTIAL
LONG-RANGE PLANNING ISSUE TEAM
Lead Component NFAC
25X1
ISSUE: Management Issue #3: How can the Agency best exploit new
opportunities and fill potential gaps in intelligence
production?
TEAM MEMBERS
Chairman
Members:
25X1 1.
COMPONENT TELEPHONE
C/NFAC/PMES 1202
1667/6287
MORI/CDF THIS PAGE
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7'
25X1
 Approved For Release 2005/07/14: CIA-RDP87-01146RO00200080043-7
Lead Component DDO
ISSUE: Management Issue #4: What would constitute a suitable CIA
covert action capability to meet the requirements of the 1980s?
TEAM MEMBERS
25X1 Chairman
Members:
25X1 2.
NAME
COMPONENT TELEPHONE
DDO/EPDS 1327/5087
DDO/CA
DDO/EPDS 9314/5814
DDA 8120
DDS&T/OTS 3278
EXCOM Staff 1667/6287
MORI/CDF THIS
PAG E
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
CONFIDENTIAL
LONG-RANGE PLANNING ISSUE TEAM
Lead Component DDA
ISSUE: Management Issue #5: What CIA communications capabilities
will be required to handle the expanding needs of the 1980s?
25X1 I
25X1
TEAM MEMBERS
Chairman
Members:
Name
Component Telephone
DDA/OC 8-8100
25X1 1.
NFAC/OCR 1212/5211
DDS&T/OD&E 1992
DDO/EPDS 1327/5087
DDA/OC 8-8336
EXCOM Staff 1667/6287
DDS&T/OTS 2831
DDA/OC 8-8323
DDO/PCS 9433/5933
CONFIDENTIAL
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
LONG-RANGE PLANNING ISSUE TEAM
Lead Component DDA (with OGC)
ISSUE: Management Issue #6: What must CIA do to adequately comply with
statutory requirements concerning records control, review, and
public disclosure without significantly impeding performance of
its primary missions?
25X1
25X1 1.
Component Telephone
DDA/OIS/IPD 7486
(1A16)
DCI/OPA
DDO/EPDS
OGC
EXCOM Staff
DDO/IMS/
DDA/OIS/CRD
5087
5131
1667/6287
5844
2800
25X1
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7
 PROPOSED PLANNING ISSUES OUTLIU, ATTACHMENT C
114 -
Approved For Release
- -RD'r"87-01146 000200080043-7
ISSUE NUMBER AND : TITLE:
I. 'SUMMARY STATEMENT: A brief summary of the paper's contents Cprepared last).-
II. BACKGROUND: Exposition of the issue's background and importance, any
appropriate discussion of history/experience of the Agency on the issue.
III. CURRENT SITUATION: As full an analysis of the current situation as possible,
in some detail, and of our current organizational response to it. Try to
assure that all important factors and variables are discussed.
IV. STATEMENT OF TRENDS AND FUTURE DEVELOPMENT OF THE ISSUE. Analysis and dis-
cussion occurrent situation projected and/or estimates of the future status
of the issue. Time frames outward to be considered are from 1981 to 1987/88,
further if appropriate, or at least to 1984. Discuss possible/probable
impact of the problem on the Agency to those years.
V. ALTERNATIVE COURSES OF ACTION: What can we do about it? Discuss options
for addressing the issue in its future environment. Consider( at least two
fundamental resource assumptions:
Resource Assumption #l--no resource growth in the next five-seven years.
How would you address the issue and its future implications? What
general re-prioritizing should be considered?
Resource Assumption'#2--ten percent resource growth for each of the
next five-seven years. How would you allocate an additional ten
percent (funds and/or personnel) in addressing the issue/problems?
VI. ATTACHMENTS AS NECESSARY: Task Force leaders and Members; Any explanatory
footnotes, charts, exhibits, definitions, or special comments.
MORI/CDF THIS PAGE
Approved For Release 2005/07/14: CIA-RDP87-01146R000200080043-7