PLANNING IN THE DIRECTORATE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87-01146R000200090007-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: June 28, 2005
• Sequence Number: 7
• Publication Date: June 6, 1980
• Content Type: MF

Approved Fo*ease 2005/07/14: CIA-RDP87-011400200090007-6
6 JUN 19$3
'D.E?O1'vDJ'?f FO .: Acting Deputy Director for Administration
FROM: Jam-as H. )-l.cDonald.
'Director of Logistics
SUiJ CT: Planning in the Directorate
Mult i )/A , dtd 15 *~ y r.
u0,
acisee r.c.~o fro., D;
sane subj (D ;.',/A 80-0427/1; OL 0 2302)
1. The reference includes ;i "strate^ic question,"
followed by a request for tile Office of Logistics (("L) to
identify strategic objectives, and then provides guidance
concerning t~)e tracking of objectives .:nd their integration
in 4o t', ,e :)ia :,l~.,tFry and 14'1140 processes. ii: C:, :i4 et..J LL.it-
supports this integrated 4-3,)roacil; we need effective
rient as our future challenges are massive, involving the
effect of red=uced funds for cauital invcst?uant, the necessity
for en~rg a -,d .-.u eri 1 consccrvr: tic.l, the for -,or
e f festive ].,formation handling s stets, and the rt::iu1rc1Je)lt
to -utilize our Z ISvnne1 in a sore
2. The ii-,ability to achieve ncre se productivi ty
ateri i
thrc,ll-h C t9At :l 111Vt'~itn' nt, ( Ls,calati-a; ai:e "v and
Costs, CC'~t)1.Rc?d liith reduces.'. V adgets, in ti.Zn, a'..l:i level
ed n
jL tre)i t CO.:_ r t: t' F .:!t. a
,~:;, %.::L.i.~ ~l.C1. L
reduction of er~-ices is incvitat.le.
r
c4:l::lydli:.} 1i;--I .5 arc OL to ?;mils nr.,e, a3` cate (1!I erntly V' rl in tt?
east end to' !'_ ai nd i ;t ..^ ?!'t i]3fo=a4 i :1 _.andlZ _, an
con ;.rol s yste;is to CC%?fie , ith the concepts oL efficiency,
,
:c!1-ity-- nC srciL. being a condition ~r~
(iC3.: nds .`.Ocd reso? rces and capabilities In the not-t00-
distt i-:hen resources were aval':le to q11ichly
eX:nc intd Caj)aCi t)" to .. '~ et C C?3c:inds, the C'?i ? ha i s was on reSY or -
,iv :_ess rather th n cf ic~.ency. The future trend is for
u nited is sets to operate efficiently and productively and
then to truncate (c.nands to i-.:eet capacity, with the future
representing a ). uc:: ::ore complex and challen ing nand aerial
OL 0 2Z02a
Approved For Release 2005/07/14: CIA-RDP87-01146R000200090007-6
 Approved For* lease 2005/07/14: CIA-RDP87-011450020009000.7-6
SUBJECT: Planning in the Directorate
task over the more affluent days of the past. To limit '
services, to reduce requirements for support, and to be less
responsive to select denands will re fire effective nanagorial
sills, leadership, and conr:iulnications. Better ways of
doing things Lust be found, increased intra- and inter-Agency
sharing of logistical support will be necessary, and inproved
planning and na_teriel rana ement syste)ns rust be iru1enentedd.
Su Tort cana')ilitics and c'. acitics lust e i.'*' !tificc
st,=?:L1ards established, az prod `ctiv3 t`~ oultior-ec . !'er5n nel
will have to be zotivated, innovative, and fle ible. in
this at7ospherc, strate"?c planning
co -nixing t?:C :L':'?Qrt3^C:' of sprat giC ~:1.~?~nin!,, the UL
has been WOTI'1n?, over t -h-- -.):!St so eral tior;~'s on a five-year
plan, ~a th the OF: iective of creating a plan t lat is dill step
with your ul Lit ate o j e c t ive s of an integrated sys [.et that
t ~ee~?
inGlu:~-, plans, %3?t6 'i3`?i TS or r ins Wh ?.C.t e't+ h'e -.- -e t
syJ t.,,. _ ~_. Cc.-;.-..r let- t-!,-- ._Ziry~ r strategic ?la: will
emot all the rcquirc eats Of Your 15 May requast, because
strategic objectives will be a subset of data that is
idc nti'ied in the plan. Because the plan is of prise
importance to this office, several days in July are t eing
Silt aside for division and, staff chiefs to join the !i/L.
DD/L, the and _v/OL in dcdicatin t'Iclr thou nts to this nroject,
with tfinalized l :~ sche ule to big availai'le in 1c: t_t
=_5 d
c iSc::s, :. !' C.:
.7":1y Or early _.u;,us . ::j t;:
j C-
L IC.
`f, lI ..L? r. e r~ in
r'
anago:.'.'tit `' +I, : .-A, t :C apt ched ] e presents axle Oil
, o t ,~r:.~. 2 c
5tr ate 3C obi?cet t r c, t,." L is l ,.ns n, c r s iv t e cs'
question Of papa:'raph 3 of the
co-ncerned wit the Logistics 'i:iteriel a
ccm-, uterized control "anaL;''. ent
Oi Course, this ;I e objective will. 1150 e i:?ci~1L`^ti in
'ive-year j~lan.
::- ~ t'um, t '
3. ~ loo=. f,,rt :r a r e' t o _ t e o i.~ ) o _ r ~o Lt ac..
Wit'_- you the plant Is C`a lcte s ad3 out 41-11n reportin'_,.
echanism for those objectives you wis:i to trac}:.
25X1
I Approved For Release 2005/07/14: CIA-RDP87-01146R000200090007-6
 Approved For*Release 2005/07/14: CIA-RDP87-01146R000200090007-6
STRATEGIC OBJECTIVE
Logistics? `ateriel Management System
1. Generalized Strategic Goal
The Office of Logistics, as any service organization, must
provide the correct goods and services, in the right amount, at
the correct place, and in the required time frame. Constrained
resources, both money and personnel, influence OL's ability to
provide dedicated attention to requirements. Although
centralization and standardization give better overall
organizational efficiency, response at the individual or project
level often degrades as organizational size and centralization
increase. The paramount strategic goal is to best balance the
responsiveness of specialization and dedication with the
efficiencies of centralization and standardization. This
balance will be achieved through management and control systems
that recognize and react to resource constraints, to service
requirements and to operational efficiency, effectiveness, and
productivity.
2. Specific Objective
Past computerization of the Agency's materiel management
and control and associated functions has given birth to
numerous stand-alone computer systems. These systems have
proliferated to the extent that most major consumers of the
logistics resource have their own dedicated system.
Concurrently, the OL systems have become. too limited and
additional applications cannot be incorporated in a time or
cost effective manner. Although the OL managerial and control
systems are responsive, they are not tuned by the application
of modern information handling techniques to insure that
efficiency, flexibility, resp)nsiiveness and productivity are
maximized against resource constraints and support require-
ments. To meet the objective 3f maximum productivity,
flexibility and efficiency, a logistics materiel management
system must be defined and developed. The system must include
or communicate with materiel management systems in offices
throughout the Agency, must communicate with GSA and Department
of Defense supply systems, must integrate and streamline
supply, procurement and financial requirements, and must
provide the data for a flexible management information system.
Approved For Release 2005/07/14: CIA-RDP87-01146R000200090007-6
 The manageinentd For ormati2on 5/systemlmust e1 tiered a
to90address
both operational and strategic decisions.
3. Planning Assumptions
Resources will be available to implement the system that
is ultimately recommended through joint OL/ODP participation.
Major organizational customers
The Agency benefits from an effective supply/
procurement/financial/support system, as does the
Agency's suppliers. Twenty-six stand-alone support
systems could/should be affected, along with major
DDA systems (GAS, CONIF, FARS, ICS, etc.) Supply
and Procurement Divisions within OL will be affected
greatly, with substantial interface requirements
with the OF.
d. Implementation date
System specifications completed by summer of
e. Preliminary estimate
An estimate is premature until requirements
are defined, finalized, and approved. Approval is
scheduled for summer of 81. Based on GAS and PERSIGN
development costs, assuming the system is produced
with Agency resources, an order of magnitude of
effort would be in the ballpark of a team averaging
20 people taking 2 to 3 years at a total personnel
and machine cost of about $3 million. The ODP would
provide the estimate when the scope becomes more
defined.
Approved For Release 2005/07/14: CIA-RDP87-01146R000200090007-6