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Approved For Release 2005/11 /23E lFDP87B00832R000100010087-4 Gckb f0 25X1 NPIC HANDBOOK MANAGEMENT INFORMATION SYSTEM PROCEDURES Declassification Review by NGA 25X1 GROUP I E.c l~d.d o~eomor< Approved For Release 2005/11 /W-RDP87B00832R000100010087-4 dc.nq,cdlnq cnd d.c ca;(ICU lcn Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 This document contains information affecting the national defense of the United States. within the meaning of Title 18, sections 793 and 794, of the U.S. Code, as amended. Its transmission or revelation of its contents to or receipt by an unauthorized person is prohibited by law. Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/11/28?' g- ;87B00832R000100010087-4 Page 1. Purpose ........................................... 1 2. Data Collection Procedures .............................. I a. Basic Project Information ............................. 1 b. Project Progress and Product Reporting ................... 1 c. Daily Work Reporting ................................ 1 3. Data Processing Procedures ............................. 2 a. Input ........................................... 2 b. Output .......................................... 2 Appendix A - Forms Form 1 - Project Notice ................................ 3 Form 2 - Work Phase Notice ............................. 4 Form 3 - Time Recording Form ........ .................. 5 Appendix B - Codes and Definitions Part 1 Project Numbering System ......................... 7 Part 2 Project Category Codes ........................... 8 Part 3 Country Codes ................................. 10 Part 4 Classification Codes . ........................ .... 12 Part 5 Requester Codes ................................ 12 Part 6 Component Codes ............................... 14 Part 7 Reports and Other Products Codes .................... 16 Part 8 Activity Codes ................................. 17 Approved For Release 2005/11/28 : -RDP87B00832R000100010087-4 Approved For Release 2005/11/285 F&&87B00832R000100010087-4 1. Purpose: The purpose of this Handbook is to set forth detailed procedures and instructions to effectively and efficiently implement NPIC Regulation 7-1, titled Manage- ment Information System. 2. Data Collection Procedures: a. Basic Project Information Projects will be established through the Require- ments Branch, Operations Staff (see NPIC Regulation 51-1). The Management Information Branch (NIIB!MSS) will re- ceive from the Requirements Branch one copy of each new project form. From the project form, Management Infor- mation Branch will initiate a project notice (see Appendix 1, Form 1). Operations Branch, IPD will put the data from the project notice into the Management Information data file. This is the first information for each project to be stored. The computer cannot accept any other information for a project until the project notice has been filed. Projects resulting in more than one report will be subdivided to permit the recording of time and product data for each report. Such subdivision must be done by the component having operational responsibility for the project; this com- ponent will henceforth be referred to as the responsible component. When a responsible component divides a pro- ject, it will forward a Project Notice to MIB with the pro- ject number, suffixes and corresponding titles entered. (See Appendix C for detailed instructions.) MIB will then complete the Project Notice and forward it to IPD. When any component desires to divide a project for any reason, the subdivision must be accomplished through the respon- sible component as above. b. Project Progress and Products Reporting The work phase notice (see Appendix A, Form 2) will be used to record project progress and products in- formation. One line of the form will be used for each separate project action. (1) As soon as possible after receipt of the project form from Requirements Branch, OS, the respon- sible component will fill in the following sections of the work phase notice and send it to MIB: project number, component, date work starts, estimated date of completion, and action code. Since the estimated completion date is for the entire project, the responsible component must consider the contributions of the support components in arriving at the estimate. If the responsible component holds regular meetings with the supporting organizations to work out schedules for each project (e.g. the PAG scheduling ses- sions) MIB may obtain this information at the meeting and the initial work phase notice need not be made by the re- sponsible component. If it is estimated that the entire pro- ject will take no longer than one week, the "initial" work phase notice may be waived and all information will be provided when the project is finished. (See Paragraph 3 below for "finish" procedure.) (2) Notices of changes in the estimated date of completion will be made by the responsible component by means of an additional work phase notice. This notice will reflect the same information as the original and will have a C (change) in the action code. Change notices will not be made for new estimates which vary from the original by one week or less. (3) Upon completion of the entire project, the responsible component will fill in another work phase notice indicating the project number, component, actual date completed, and a Z in the action code, and will for- ward it to MIB. (4) Cancellations will be handled in a similar manner to the completion of a work phase. The only dif- ference being that an X will be used in the action code rather than a Z. (5) Any component may send a work phase notice to MIB to register a product that it has completed for the project. This work phase notice will contain the following information: project number, component, date completed, the appropriate production information, and a P in the action. (See Appendix B, Part 7 for final product codes and instructions, and Appendix C for procedures for record- ing multiple products.) c. Daily Work Reporting (1) At the end of each work day, all employees will account for their time on a Time Recording Form (see Appendix A, Form 3). A separate line will be used for each project worked and for each activity change within a pro- ject. Hours or portions of hours worked will be recorded in the appropriate column, either regular time (RT) or overtime (OT). Use of less than one-hour increments is a component's option. Leave will be recorded in the place provided. (2) All NPIC employees will use the time record- ing form. Most employees work on a small number of specific projects during a week and will ascribe their time to those projects. Some employees, however, such as supervisors and some administrative personnel have general cognizance of many projects and, therefore, cannot always allot their time to specific projects. For these employees, the first project number in each category has been set aside to record time as unspecified project work. (See Appendix B, Part 1, for explanation of the project number- ing system. These unspecified project numbers will re- Approved For Release 2005/11/28S91~f -BP87B00832R000100010087-4 Approved For Release 2005/142c{TRDP87B00832R000100010087-4 main the same each year; only the change. The numbers are: Direct National PI 11000 - Year Direct National Non-PI 22000 - Year Direct Departmental PI 30000 - Year Direct Departmental Non-PI 40000 - Year Indirect National PI 55000 - Year Indirect National Non-PI 66000 - Year Indirect Departmental PI 77000 - Year Indirect Departmental Non-PI 88000 - Year General Operations 99000 - Year An example of how unspecified project time is charged: a supervisor who spent 6 hours of aday supervising a large number of Direct National P 1 projects would charge that time to 11000-5, activity 711. If he spent the other 2 hours making out fitness reports, a general operation, that time would be charged to 99000-5 again with activity 711. (3) The Time Recording form is designed for one week's recording. At the end of the week the employee will total the hours in the space provided next to the project activity columns. There totals will be key punched. (4) The vertical column totals and the time and attendance record information will not be key punched. They are for use in balancing entries and for aiding T and A clerks with their records. (5) In order to insure timely reporting it is impor- tant that the following schedule be adhered to. Each employee will complete his form by COB Friday. Saturday overtime, if any, should be added Monday morning. Sunday work will be recorded on the form for the new week. The Management Information Coordinator of each component will receive the Time Recording Forms by 0900 Monday, assemble and ver- ify them for accuracy, and forward them to MIB by 1200 hours. MIB will assemble, check, and send them to OB/ IPD for key punching no later than 1500. If the forms are used by the component in posting time and attendance rec- ords (optional usage), that will be done prior to their de- livery to MIB by 1200. OB/IPD will incorporate the cards into the Management Information System and will produce weekly summary reports each Wednesday morning. Although the form is designed for one week's (6) use, employees will make entries daily. When an employee is absent, he may record the time when he returns. If absent on Monday, however, the Management Information Coordinator will be responsible for completing his time form. A form must be turned in for every employee each week. Before going on TDY, an employee should arrange with his Management Information Coordinator that the TDY time be recorded during his absence. Upon return necessary adjustments can be made through MIB by re- flecting the change in the time reporting for the subse- quent week. 3. Data Processing Procedures a. Input (1) Time Recording Forms for the work week ending Saturday wil be key punched and incorporated into the computer files by the following Tuesday. (2) Project notices will be forwarded for key punching daily as they are ready. The key punching and filing may be done at the discretion of the Chief, OB/IPD, except that all current project information must be in the computer files before the time recording forms are entered each Tuesday. This is mandatory since the computer will reject any time information for a project whose number has not been registered by a project notice. (3) Work phase notice information will also be furnished through MIB/MSS to OB/IPD as available and the input will be kept as current as possible. b. Output (1) Standard Reports - In order to provide answers to periodically recurring questions in the most economical way, standard reports will be produced at specified intervals. These will be in machine runs which will show, for example: time spent on project by components weekly or monthly; time spent by each activity weekly or monthly; time spent by each component on projects of the various types quarterly; status of all current projects; etc. (2) Specific Requests - The Management Informa- tion System is equally responsive to specific questions whose answers may not be included in standard reports. All information put into computer storage can be retrieved in a great variety of possible combinations, totals, and accumulations. Specific questions can be answered by specific replies and, usually, quite promptly. Approved For Release 2005/1 ?28'' WRDP87B00832R000100010087-4 Approved For Release 2005/11/285E 87B00832R000100010087-4 APPENDIX A. FORMS Approved For Release 2005/11/2>. `CTA' l D'87B00832R000100010087-4 Approved For Release 2005/11/285E 1RD'87B00832R000100010087-4 MANAGEMENT INFORMATION SYSTEM 1 1 Classification PROJECT NOTICE 12 Date To MIB WORKING PAPER 13 Date To I PD ProjecN Cry Co Security I uee sq ter Date Accepted Deadline Pri/Wt aJ 4 V 6 8 M Tal 9 1 0 Tit e - P ro j ect Number Enter correct project number, including suffix, if applicable. 2 thru 8. Category MIB enters appropriate codes to indicate category of project, country of primary coverage, security classification of re- r-- quirement, requester, date accepted by Requirements Branch/OS, project deadline date, and the code indicating priority and weight. M T a MIB enters appropriate alphabetic designa- 9. g tor for m ission- oriented projects only. 10, Title MIB, or the appropriate component in the case of project subdivisions, enters the title e of the project. F- i 11. Classification Enter the appropriate security classifica- tion as the content of the filled in notice de- mands. 12, & 13. Date to MIB For components' optional use. and Date to IPD -L-- _1_-1 -1 I I I I rnp] of Project Notice as executed by MIB l 1253 5 A B -A U R 20 C 2 3 0 12 , SVERDL I NS K S A N SITE S ojec No ice subdividing same project as executed by Responsible Component 253 5 T L SVERDLINSK SAM SITE A [712538 5 -~F 5 V # RDL IN5 KSAM SITE B Pr NPIC FM-240 (12/64) Approved For Release 2005/11/28~I~B~87B00832R000100010087-4 Z("~ Form 2 Approved For Release 2005/1 / $`* RDP87B00832R000100010087-4 MANAGEMENT INFORMATION SYSTEM WORK PHASE NOTICE Work Phase Estimated Actual Project Nunher Completion Coupletu Beg n Date Date Date 2 3 4 8 9 10 11 12 13 Project Number - Enter correct project number including suffix, if applicable. Work Phase Begin Date - Responsible component enters date (da-mo-yr) work on project begins and places S in Action Code column. Estimated Date of Completion - In addition to Work Phase Begin Date, responsible com- ponent enters date entire project scheduled for completion. Actual Completion Date - Component producing product enters date product completed and P in Action Code column. Responsible component enters date entire project completed and Z in Action Code column. (For detailed explanation of columns 5 thru 12 refer to Appendix B, Part 7) Report (incl. cable & memo) Number - Enter proper identifying number. Pages - Enter number of pages in final product (PD will make this entry for formal reports). Shaded column - Leave blank; for MIB use only. Illustrations - PD enters total number of illustrations in final product. Targets - PD enters number of targets covered in Immediate Exploitation reports. Copies - PSD enters total number of copies of reports produced. Type - Enter code for type of Other Products and P in Action Code column. Quantity - Enter total number of type of Other Products produced. 13. Action Code - Enter proper code to indicate project status (S-start or Z-completed) or type of information being reported (C-change; X-cancel; P-product). 14.. Component - Component originating notice enters numberical component code (refer to Ap- pendix B, Part 6). 15. Date to MIB & No. - For components' optional use. Work Phase Estimated Actual Pr o; ect Numhel e Completion Completion Date Date Start notice byrespon$ible component //2O5 507025080~5I /1205.___5:, 205 5' //205 205 15 Diteto MB Ni. R,[-t< Inr. blss&^ terms. Other Products A( N or Yr es II li S. Tri rq, es lylQ-mlity Cr P. 07285 R / 2 3 4 5 501072-85 _0.60* 5 205 5 L 0804'5 /0/32 R C RF Aaron j Carle IP l0P 6o A V Lfooo P A u iooo SECRET Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 ~~^^ TT Form 3 Approved For Release 2005/11/28. 1 -RBP87B00832R000100010087-4 name 1. (last first) LO 0 /10 _5 2 LL 1 25"2A 5 /./ 3 OO,BC,5 5 1/2,7,6, oa. 6b- 6c d 0 H /Y /.30 comp pent 260 Enter full la as much of and if first st name; skip one apace; ent first name as space permit name complete, skip one spa er s; ce and enter mi ddle initial. Badge Number Enter I badge number; ne w employees n blank. ot having NPIC badge lea ve 3. Grade Enter GS gra de or military code. 4. Component Enter numer ical component code - refer to 9. Appendix B, Part 6, NPIC Handbook 5. Week Ending Enter day, month, and year of Saturd ay 10. 6. Project ending work Always deter week. mine project number is corre ct It. Number and then reco rd: 6a. five-digit number. 6b. suffix, if applicable; enter single- character suffix in the left column. he. single-digit year indicator; use last digit of year. 7. Activity Enter activity code -refer to Appendix B, Part 8, NPIC Handbook = Use a separate line for each activity performed against a single project. 8. RT (Regular Enter total regular time worked at each 12. Leave Only (99999) 8,4 l 020 4404050 3 MANAGEMENT INFORMATION SYSTEM TIME RECORDING FORM week enaing O ~J. da-mo-yr 5.0 30 0 60 5 0 RT 0T 8.0 6 ~s column, each place of which must be filled in, includes space for tenths of hours; if no number is to be entered in a space, place a 0. For example, five hours would be entered 050, five and one-half hours would be entered 055, twelve hours would be entered 120, and twelve and one-half hours entered 125. OT (Overtime) Enter overtime totals in the same manner as total regular time. Mon. thru Fri. Enter RT time worked daily; atendof week, RT total horizontally and enter in column S. Sun. thru Sat. Enter OT worked daily; at end of week, OT total horizontally and enter in column 9. 12. Leave Only Enter correct activity code(s) for type of (99999) leave taken and enter hours in RT column. 13. Total Time This line provided for checking weekly time entries. RT should total 400 (forty) hours, and correct number of OT hours should be indicated. 14 & 15. Overtime These daily "From" and ' To" spaces are Clock Hours & provided for components' optional use to Leave Clock assist T&A clerks in filling out Time and Hours Attendance records. 8.0 8.0 8.0 5.0 54. 8.0 For Time and Attendance Record Sun Mon Tue Wed Thur Fri Sat 14. Overtime Clock Hours From 1/00 To 1630 Leave Clock Hours From 0800 / 00 To /000 /630 Approved For Release 2005/11/28EG9-1 LP87B00832R000100010087-4 25X1 Approved For Release 2005/11 /28She. ;87B00832R000100010087-4 APPENDIX B. CODES AND DEFINITIONS SECRET Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/11 /285 R T'87B00832R000100010087-4 The project number consists of five digits from one of the blocks shown below, which indicate the project type, followed by one or two letter suffixes as needed and a numeral indicating the year (e.g. 55276AA5). If suffixes are not needed their positions will be left blank. 1. Generated by requirement 2. National in scope 3. Involves PI 1. Generated by requirement 2. National in scope 3. Involves no PI Direct Departmental PI (Support) CIA 30000 - 32999 1. Generated by requirement DIA 33000 - 34999 2. Departmental in scope NSA 35000 - 35999 3. Involves PI Army 36000 - 36999 All Other 37000 - 37999 Direct Departmental Non-PI CIA 40000 - 42999 1. Generated by requirement DIA 43000 - 44999 2. Departmental in scope NSA 45000 -45999 3. Involves no PI Army 46000 - 46999 All Other 47000 - 49999 Indirect National PI 55000 -59999 1. Generated by internal need 2. (No requirement) National in scope 3. Involves PI or is primarily 1 in support of PI s t i G d b l d . enera nterna e y nee 2. (No requirement) National in scope 3. Involves no PI and is not Indirect Departmental 77000 - 79999 1. primarily in support of PI s General by internal need PI Support (No requirement) 2. Departmental in scope 3. Involves PI Indirect Departmental 88000 - 89999 1. Generated by internal need Non-PI Support (No requirement) 2. Departmental in scope 3. Involves no PI 99000 - 99900 1. Generated by internal need 2. Involves administrative or housekeeping-type work. *See NPIC regulation 51-1 for definitions of these project types. -7- Approved For Release 2005/11/28SCIA RE~87B00832R000100010087-4 Approved For Release 2005/1-6feC. R TRDP87B00832R000100010087-4 The three-character, alphabetic category code com- prises the "responsible component" code in the first position and a two-character code indicating the type of project in the last two positions. MIB will assign the three- character code to facilitate recall of project data in specific, similar groupings. The code is determined from information available on the requirement form; therefore, to enable MIB to supply concise, meaningful data to requesters, it is mandatory that such information be explicit and complete. A listing of "responsible component" and "project type" codes appears below, followed by a listing of "project type" codes in the same order but broken into three major categories, Immediate Exploitations, Detailed Exploitations, and Other Specific Projects, with a brief description for each code. Responsible Component Codes A-PAG F - IPD N-SS B - PD G - P&DS P - PID C - PSD H - OS Q - DIA D - TID K - O/DIR R - Army E - CSD M - HISS S - NSA AA - OAK AB - IPIR AD - Other Immediate AE - MCI BA - Detailed Exploitation Missile BB - Detailed Exploitation Air Installation BC - Detailed Exploitation Nuclear Energy BD - Detailed Exploitation Military Installation/ Activity BE - Detailed Exploitation CDR Warfare BF - Detailed Exploitation Electronics or Commo BG - Detailed Exploitation Industry BH - Detailed Exploitation Basic Service BK - Detailed Exploitation Port or Harbor BM - Detailed Exploitation Research & Development BN - Detailed Exploitation Storage BP - Detailed Exploitation Urban Complex BR - Detailed Exploitation Miscellaneous BS - Detailed Exploitation Unidentified Activity CA - Graphic PI Project CC - Periodic Formatted Publications CE - Briefing or Other Presentation CG - Miscellaneous PI Project DA - Photogrammetric Study DC - Mission Analysis DE - Mission Technical Services DG - Technical Support DK - Evaluation Study DM - Mission Performance Evaluation Support EA - Graphics Preparation (Non-PI) EC - Edit EE - Miscellaneous Publication Project FA - Photo Lab FC - Reproduction & Printing FE - Information Control (Film File & Courier) FG - Miscellaneous Production Services Project GA - Computer Programming GC - Systems Analysis GE - Computer Service GG - Minicard Service GK - Miscellaneous Data Service HA - Reference System HC - Update Reference Materials HE - Research (ADP) HG - Collateral Research HK - Miscellaneous Collateral Support Project KA - Equipment Development KC - Recon System Project KE - Planning Study KF - Laboratory Research KK - Miscellaneous Planning & Development Project KG - Staff Study MA - General NPIC Support Project Type Descriptions A. Immediate Exploitations, 1st and 2d Phases 1. AA - OAK--Immediate exploitation, 1st phase, of KH material. 2. AB - IPIR--Immediate exploitation, 1st phase, of aircraft material. 3. AD - Other Immediate--All 1st and 2nd phase immediate exploitations which cannot be categorized as AA, AB, or AE. 4. AE - MCI--Immediate exploitation, 2nd phase. B. Detailed Exploitation--comprises a detailed photo in- terpretation study, as opposed to an immediate exploitation, regardless of product, unless only graphic work has been requested. 1. BA - Detailed Exploitation Missile--comprises missile deployment, production, and missile-associated sites, facilities, and/or activities except space tracking stations; e.g., launch complexes and sites; test, assembly, and storage facilities; support facilities; missile-associated electronics or communications installations; missile war- Approved For Release 2005/112'8: ikDP87B00832R000100010087-4 Approved For Release 2005/11/28SP87BOO832ROO0100010087-4 head storage, including nuclear; rail-to-road transfer points, etc. 2. BB - Detailed Exploitation Air Installation-- comprises civil and military airfields, seaplane stations, support facilities, weapons storage (except nuclear), and other associated facilities. 3. BC - Detailed Exploitation Nuclear--comprises atomic, nuclear, and associated facilities and activities; e.g., nuclear energy complexes; nuclear test facilities; ore mining and processing of atomic materials; gaseous diffusion plants; atomic or nuclear research facilities; nuclear weapons storage sites, including sites at airfields, except nuclear missile warhead storage sites, etc. 4. BD - Detailed Exploitation Military Installation .Activity--comprises military installations or activities except those included under codes BA, BB, BC, BE, BF, or BK; e.g., military headquarters and training areas; bar- racks areas; naval bases; submarine bases; arsenals; ordnance depots; military supply depots; fortifications; tactical deployments; naval ships at sea, etc. 5. BE - Detailed Exploitation CBR Warfare--com- prises chemical, biological, and radiological warfare in- stallations; e.g., CBR materials production facilities; CBR munitions storage sites; CBR proving grounds and test areas; CBR research installations, etc. 6. BF - Detailed Exploitation Electronics or Com- mo--comprises electronics and communications installa- tions except missile-associated installations; e.g., radar and communications sites; space program tracking stations; VLF sites; etc. 7. BG - Detailed Exploitation Industry--comprises industrial facilities and activities except those included under codes BA, BC, and BE; e.g., mining; heavy equip- ment plants; steel plants; aircraft fabrication; railroad equipment production; chemicals production; oil refineries; aircraft engine production; shipyards; agricultural pro- ducts plants; ammunition and explosives manufacturing, etc. 8. BH - Detailed Exploitation Basic Services --com- prises roads, power plants, dams, railroad lines (except missile transloading points), etc. 9. BK - Detailed Exploitation Port or Harbor_ comprises overall exploitation of a port or harbor which is at least partially non-military. 10. BM - Detailed Exploitation Research & Develop- ment--comprises all research and development activities and installations except those included under codes BA, BC, and BE. 11. BN - Detailed Exploitation Storage--comprises storage sites and facilities except those included under codes BA, BB, BD, and BE. 12. BP - Detailed Exploitation Urban Complex-- comprises PI studies of significant installations within an entire urban complex. 13. BR - Detailed Exploitation Miscellaneous--com- prises area studies and identifiable sites; installations, and activities that cannot be categorized elsewhere under 'detailed exploitations.' 14. BS - Detailed Exploitation Unidentified Activ- ity--comprises sites, installations, or areas at which the type of activity is not identifiable. C. Other Specific Projects 1. CA - Graphic PI Project--a project requiring the services of a photographic interpreter in which the final product will be a graphic(s); e.g., briefing boards. 2. CC - Periodic Formatted Publications--a pro- ject requiring the services of a photographic interpreter in which the final product will be publications, issued at regular intervals, with unusual or special formats and which can- not be categorized as standard "immediate" or "detailed exploitations; e.g., Vietnam hamlet study. 3. CE - Briefing or Other Presentations--a brief- ing or other formal presentation and all related support; e.g., regular "working group" briefings; county fairs, etc. 4. CG - Miscellaneous PI Project--a project which requires the services of a photographic interpreter but which cannot be categorized as an 'immediate" or "detailed" exploitation, a graphic PI project, or a periodic formatted publications project. 5. DA - Photogrammetric Study - non-production-type projects primarily requiring photogrammetric analysis, such as error analysis studies, preparation of camera system technical manuals, development of math models, etc. 6. DC - Mission Analysis - TAB projects entitled Photogrammetric Analysis Mission . DE - Mission Technical Services - TSB projects entitled Technical Services Mission . 8. DG - Technical Support - projects requiring a wide variety on non-routine work, such as technical briefing boards, preparation of special-purpose maps, providing sta- tistics, camera calibration, etc. 9. DK - Evaluation Study - mission evaluations (PERs) and evaluations of training and test missions. 10. DM - Mission Performance Evaluation Support - projects in response to outside requests for mission per- formance studies and data, such as PET support. 11. EA - Graphics Preparation (Non-PI)- -a project re- quiring graphic work but not requiring the services of a pho- tographic interpreter. 12. EC - Edit--a project requiring only editorial support. 13. EE - Miscellaneous Publication Project--a pro- ject requiring production of a publication in which the services of a photographic interpreter are not requested and which is not a formal NPIC technical report produced under TID chairmanship. Approved For Release 2005/11/28S92RDP871300832RO00100010087-4 Approved For Release 2005/14/E R TRDP87B00832R000100010087-4 14. FA - Photo Lab--a project requesting only PSD Photographic Laboratory Branch support. 15. FC - Reproduction & Printing--a project re- questing only PSD Reproduction and Printing Branch support. 16. FE - Information Control (Film File & Courier)-- a project requesting only PSD Information Control Branch support. 17. FG - Miscellaneous Production Services Pro- ject--a project requesting only PSD work and which cannot be categorized as FA, FC, or FE. 18. GA - Computer Programming and Systems Anal- ysis--a project requiring computer programming by a professional programmer or the services of a professional systems analyst. 19. GE - Computer Service--a project requesting computer outputs from IPD. 20. GG - Minicard Service--a project requesting minicard outputs. 21. GK - Miscellaneous Data Service--a project re- questing some form of automatic data handling or proces- sing which cannot be categorized in GA, GC, GE, or GG. 22. HA - Reference System Design--a project re- questing design or innovation of a system for coding, classifying, storing, and/or retrieving reference material other than computer programming (GA) or systems analysis (GC) work. 23. HC - Update Reference Materials--a project re- questing the updating of all types of reference materials, except for automatic, periodic, programmed ADP operations. 24. HE - Research (ADP)--a collateral support pro- ject requesting machine or computer-stored data furnished by ADP methods. 25. HG - Collateral Research--a project requesting collateral research and support and not answerable by ADP methods. 26. HK - Miscellaneous Collateral Support Project-- a project requesting collateral support which cannot be categorized in HA, HC, HE, or HG. 27. KA - Equipment Development--a project involv- ing research and/or development work on hardware or equipment. 28. KC - Recon System Project--a project involving identification and evaluation of an image-forming collection system. 29. KE - Planning Study--a project requesting a specific planning study by P&DS which cannot be categorized in KA, KC, or KF. 30. KF - Laboratory Research--a project involving basic laboratory investigation. 31. KK - Miscellaneous Planning & Development Project--a project requesting planning and/or development work, usually by P&DS, which cannot be categorized in KA, KC, KE, or KF. 32. KG - Staff Study--a project requesting a formal staff study by any NPIC component. 33. MA - General NPIC Support--a project estab- lished by an in-house component requesting general support from other in-house components. 25X1 Approved For Release 2005/14 C B TRDP87B00832R000100010087-4 25X1 Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/1 1, CIE. hDP87B00832R000100010087-4 4. CLASSIFICATION CODES Code 21 22 23 24 25 26 27 28 29 30 31 40 41 50 51 52 53 54 55 56 57 25X1 25X1 This is a condensed and slightly modified version of the SCIPS organization code. NPIC P100 Office of Director P110 Admin Staff P120 OPS Staff P130 P&D Staff P200 PAG P300 CSD P400 PSD P500 PD P600 TID P700 IPD P800 MIB Army A230 Tech & Scientific Div. (Formerly SPAD) A410 Army Map Service A419 AMS/DE SPA A500 Chief Signal Officer C100 Director of CIA C101 Office of DDCI & Assistants C102 Exec. Director & Comptroller C200 DDI C201 Asst DDI & Assistants C202 Collection & Guidance Staff C210 CIA/PID C220 OCR C240 ONE C270 00 C280 OBI C2AO ORR C2B0 EIC/S/RR C2CO ORR/ST/FM C2DO ORR/ST/P C2EO CH/E/RR C2F0 ORR/ST/A C2GO ORR/ST/CS C2HO ORR/ST/PR C2JO ORR/D/A Approved For Release 2005/1'f/78 : WRDP87B00832R000100010087-4 Approved For Release 2005/11/9.(ZIAFRDP87B00832R000100010087-4 I t t C2KO ORR/D/I C2L0 ORR/D/MS C2MO ORR/D/R C2NO CH/M/RR C2PO ORR/ST/PS C2RO ORR/D/F C2SO ORR/D/P C2TO CH/G/RR C2UO ORR/D/GC C2VO ORR/D/GG C2WO ORR/D/GL CIA C300 DDP C360 DDP/WH/SA/Intell C3CO DDP/FE C370 DDP/SOD C340 DDP/FI C3EO DDP/SR C3DO DDP/NE C3GO DDP/WH C3AO DDP/AF C3B0 DDP/EE C380 DDP/SCO C400 DDS C490 OTR C500 DD/S&T C510 Chief of Staffs C520 Office of Elint C530 ORD C540 OSA C550 OCS C5AO OSI C5BO OSI/IPS C5CO OSI/GSD C5DO OSI/DSD C5EO OSI/BMSD C5FO OSI/LSD C5GO OSI/NED C570 FMSAC (Added 27 Aug 64) Defense D100 Secretary of Defense D101 SAFSS - Pentagon D110 Director Def. Res. & Eng. DIA K000 Unspecified K100 Office of Director KLOl Asst Chief of Staff - Admin KilO DIA-XX - OSA K114 DIA-XX-4 NSA ElOO Dir. NSA - Chief & Staff E500 Air Force Security Service Navy N000 Navy Unspecified N273 Navy Spec. Projects N260 ONI OP922 -- (Foreign Intelligence) Air Force F100 Unspecified FLO Strategic Air Command F400 ACIC St. Louis F420 ACIC Dec. 1 FHOO USAFE FK21 67th Recon. Tech. Sqdn. F610 FTD F620 Ballistics System Br. AEC Q500 Division of Intell. (Dir.) K310 ADP K400 DIAP K410 DIAAP-1 K411 Prod. Center PI Div. K412 Prod. Center NPIC Detach. K420 DIAAP-2 K430 DIAAP-3 K440 Scientific & Tech. K500 DIAAQ K510 DIAAQ-l K520 DIAAQ-2 USIB UlOO USIB (General) U200 COMOR U210 COMOR/DTWG U600 GMAIC U610 GMAIC/DWG U620 GMAIC/PWG U630 GMAIC/DMWG U640 GMAIC/Space Working Group UAIO SIC UA20 SIC/Electronics U900 JAEIC JK61 Comustdc JMA Strac JMAI 18th Airborne Group Approved For Release 2005/11/:(5DP87B00832R000100010087-4 25 Approved For Release 200559/W:EE71A-RDP87B00832R000100010087-4 For use with Time Recording Form and Work Phase Notice Component Code Associated Work Phase Dir or Asst Div or Staff Branch 100 GMD 110 FE 120 WH 130 E/ME 140 Photo Analysis STD 200 M/E 210 IB 220 NE 230 IPD 300 SYB 310 System Analysis PRB 320 Systems Prog Section 321 Programming Recon Prog Sec 322 ISR Prog Sec 323 Data Proc Prog Sec 325 OPB 330 Control Proc Sec 333 Data Processing Doc Stor & Ret Sec 335 Data Input Sec 337 PD 400 PD/PCO 401 EB 410 Gen 411 ABC/Indus 412 Publication Miss/Elec 413 GAB 420 Anal 421 Pres 422 Prod 423 PSD 500 RPB 510 Reproduction PLB 520 Photo Lab ICB 530 Film Reference CSD 600 RB 610 Target Brief Staff 611 Sov Bloc Section 612 Research Non-Bloc Section 613 REF 620 Info Section 621 Map Section 622 Reference Approved For Release 2005/~tek E~-RDP87B00832R000100010087-4 Approved For Release 2005/11/2Vg1A`RDP87B00832R000100010087-4 Dir or Div or Asst Staff Branch Section Photo Section 623 Reports Analysis Sec 624 Joint Ref Staff 625 TID 700 TAB 720 Photogrammetry TSB 730 Tech Services O/Dir 800 Admin 820 MSS 823 MIB 825 B&FAB 827 SS 830 PB 832 TB 834 LB 836 SB 838 OPS 850 RB 852 SB 854 P&DS 870 DB 875 PB 880 EDLB 885 PID 900 P/St 901 OS/St 902 ABCB 910 Wpns/CBR 911 Reach & Prod 912 MEB 920 Def Syst 921 Electronics 922 Offense Syst 923 Photo Analysis GMB 930 WH 931 F E 932 Spec Proj. 933 IB 940 Chem 941 Bas Ind 942 Trans & Power 943 OSB 950 Log Spt 951 Prod 952 Approved For Release KERDP87BOO832ROO01 25X1 Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/11/28 : CIA-RDP87B00832R000100010087-4 Approved For Release 2005/11 / '8-:QJ?1. DP87B00832R000100010087-4 Primarily Primarily for use by: for use by: HH - Map PID KM - Preliminary Mission Statistics Memorandum TID HK - Annotated Map PID KN - Technical Briefing Board TID HL - Sketch PID KO - Ephemeris TID HM - Table PID KP - Memorandum TID HN - Listing PID KQ - Cable TID HO - Graphic PID KR - Overlay, Graphic TID KA - Mission Coverage Plot (MCP) TID KS - Photo print, enlargement TID KB - Mission Coverage Plot Summary (MCPS) TID KT - Map TID KC - Coverage Plots TID KU - Density readings, traces TID KD - Mission Coverage Index (Cuba) TID KV - Technical Manual, Report TID KE - Coverage Statistics TID RA - Brief (Report) PD KF - Photo Mosaic Index TID RB - Errata (Report) PD KG - Altitude Correction Graph TID RC - Cover (Report) PD KH - Preliminary Evaluation Cable TID RD - Line Drawing (Report) PD KI - Photographic Evaluation Report (PER) TID RE - Perspective Drawing (Report) PD KJ - Dates of Photography and on/off coordinates TID RF - Photographic Representation (Report) PD cable RG - Mosaic (Report) PD KK - On/off time memorandum TID RH - Chart (Report) PD KL - Dates of photography memorandum TID RI - Miscellaneous Graphic (Report) PD Activity Photo Interpretation Project Coordinator Graphic Collection Collateral Evaluation Report Writing Target Evaluation Report Evaluation Intelligence Maintenance Code 100 202 203 Photo analysis leading to immediate, detailed, or special reports. Assigned coordination of immediate projects. Coordi- nation with the support divisions on detailed projects. Collection of graphics for briefing purposes, primarily to be utilized in immediate readouts. Initial collection of collateral materials (including photos, reports, and maps) and reviewing this material. Preparation of report manuscript. Examination of targets for confirmation, negation, and identification on mensuration. Confirmation or negation of reports through interpre- tation. Production, collection, updating, or assembling mater- ials utilized by PIs in support of a branch mission (e.g., keys, installation photos, and mosaics). Consultations and coordination of material preparatory to writing a manuscript. Revision and preparation of a manuscript for publication. Review of printing forms for consistency and form. Approved For Release 2005/11,qpCW"DP87B00832R000100010087-4 Approved For Release 200,4)`918`IA-RDP87B00832R000100010087-4 Activity Editorial Support 204 Editorial Typing 205 Graphical Analysis 250 Publication Illus 251 Non-Publication Illus 252 Composition 253 Publication Typing 254 255 Mosaicing 256 Model Building 257 Graphic Review 258 Visual Aids Preparation 259 Research (General) 300 Targ. Brief Rsch & Writ 301 Targ. Brief Revision 302 Mission Packet Prep & Targ 303 PI Support (Team Mbr) 304 Reference (General) 310 Collection of materials and information in preparation for editing. Manuscript typing. Preliminary preparation of graphical material for pub- lication. Final preparation of illustrations to be included in reports. Final preparation of illustrations to be included in products other than reports. Preparation of printing forms for illustrative and textual material. Setting textual material in type. Reading and indicating corrections to be made on printing forms. Preparation of mosaics. Construction of models. Review of graphical materials for consistency and form. Assembly and preparation of materials for visual aids. All research activity not elsewhere covered. Analysis and synthesis of information obtained from various sources. Activity involving the generation of new Target Briefs. Target Brief Revision (Correction, updating, purging). Work done by both Research and Reference Branches in plotting targets and tracks prior to the beginning of immediate reports, and creation of packets and film chip files. Includes support divided as a member of immediate report teams. Support provided to detailed projects should be shown under 300. ground information as requested. General assistance to customers, specific and back- Selection of bibliographies, publications and other ref- erence material for additions to the NPIC collection. Also, purging of the collection. Reference Processing 312 Includes routing of reference material and all necessary record keeping for material of all classifications. well as the preparation and typing of catalog cards, and labeling of books. 315 Indexing reference material (e.g., documents, maps, photography, and graphic aids), and preparation of the all-source listing. Approved For Release 2005/t' 8R l f--RDP87B00832R000100010087-4 Approved For Release 2005/11if DP87B00832R000100010087-4 1 I Activity Code Definition Reference Coding 316 Coding of new accessions in depth for filing into auto- matic systems. Reference Document Retrieval 317 Identification and retrieval of all types of publications and documents, either manually or by automatic systems. ~?-_ .a. .m i...auunumy--notnarocopies of existing documents or books. Reference Info Procurement 319 All reference searches and closely related activities involving the exploitation of sources outside NPIC. ~Y-- uesign 400 The study of NPIC operations toward the development of computer applications and the design of implementing methods. System Design Modif Computer Programming Computer Program Modif Computer Program Doc Computer Operations (1401) Computer Maintenance (1401) Computer Update Computer operations (490) Computer Maintenance (490) Computer Operations (1004) Computer Maintenance (1004) EAM Operations EAM Maintenance EAM Programming Data Input Key Punch Verifying Minicard Input Minicard Output Dot Reading Information Process R&D Minicard File Maintenance Minicard Quality Control Minicard General Lab Work Attitude Analysis 401 Modification of existing computer systems. 410 Writing the programs for computer tasks. 411 Writing changes to computer program. 412 Preparation of the operating manuals, flow charts and logic used, that accompany computer programs. 420 Operating the 1401 and associated equiment. 421 Maintenance of the 1401 and associated equipment. 422 Updating stored information in the computers. 425 Operating the 490 and associated equipment. 426 Maintenance of the 490 and associated equipment. 427 Operating the 1004 and associated equipment. 428 Maintenance of the 1004 and associated equipment. 430 Operating the IBM 407 and other punch card equipment. 431 Maintaining the IBM 407 and other punch card equipment. 432 Preparing circuitry for punch card outputs from the 407 and associated equipment. 440 All methods of entering new data into computer files. 441 Operating key punch machines. 442 Operating verifiers. 451 Copying information for minicard storage. 452 Preparing minicard reproductions for customers. 453 Processing binary time clock data on photography. 454 Internal IPD work toward developing or improving facilities for data processing. 455 Update and maintain files. 456 Check and verify quality of input and output materials. 457 Mixing, replenishing chemicals, cleaning equipment, etc. 500 Determination of camera attitude in total, including scribing horizons; measuring horizons; curve plotting and adjustment; time analysis and correction; stellar/ index/pan correlation; and preparing pitch, roll and yaw listing and graphs for dissemination. Approved For Release 2005/1 SFC. PPcTRDP87B00832R000100010087-4 Approved For Release 2006fi FagFJIA-RDP87B00832R000100010087-4 Activity Code Camera System Analysis 501 Coverage Data 502 Detailed Photo Plots 503 Frame Ephemeris 504 Mensuration for PI Proj 505 Mission Data 506 Orbital Ephemeris 507 Edit and Title Photo 508 Definition Study and analysis of camera system (not including evaluation or system performance activities) including familiarization with new systems; appraisal of proposed systems and modifications to existing systems; trips taken to view hardware and gather technical data on camera systems; preparing statements of Center re- quirements regarding camera systems, and preparation of technical publications on camera systems development of titling, grids, etc. for camera system products. Compiling and preparing data related to photographic coverage (not including detailed plots) including pre- liminary tracks and plots; W AC coverage lists; coverage briefing boards; coverage statistics for mission; MCP; MCPS; and statistics other than for a specific mission. Preparing detailed, frame by frame, plots of photo- graphic inputs. Preparation of the frame ephemeris, including: technical editing; contracting data; and preparing for publication. All work expended in providing measurements, including: PI consultation; preparation of sketches; selection of photography; instrument use; preparing and completing plots; analysis; and documentation. Compilation and preparation of data pertaining to a mission, including: camera on-off positions; dates of photography; camera technical data; altitude correction graph; distribution of S/I calibration data; and scale values for PI. Preparation of the orbital ephemeris, including: tech- nical editing; correction data; and preparing for pub- lication. All work related to the break-down, titling, and pre- paration of photography for reproduction, both at the processing site, except that related to evaluation and percentage of clouds; breakdown of film into working spool sizes; correlating index frame to pan frame; edit- ing of the photography; and titling the photography. Photo Eval/Sys Perf 509 All evaluation of test and operational photography, in- cluding: cable 42 prepared at processing site; OP cables; subjective evaluations; preparation of PER; writing evaluation reports; special evaluations; such as determination of mensuration quality or limits; hosting visitors who come to review mission results and evaluate system performance; and PER support other than attitude determination and analysis. Photogrammetric Analysis 510 The accomplishment of photogrammetric analysis, usu- ally in answer to special requests. Not to be used as part of mission or PI measurement work. Approved For Release 2005/18f t:RDP87B00832R000100010087-4 Approved For Release 2005/11/2VJh4-XDP87B00832R000100010087-4 1 Photo Lab Operations Printing Camera Color Chem Mix System Production Control Finishing (Dry & Sort) Visual Aid Assembly Repro & Printing Negative Layout Plate Making Ozalid Photostat Binding Press Run Film Files and Couriers Film File and Control 0 511 All work devoted to preparing a photo mosaic and pro- ducing a product therefrom, including: actually laying a mosaic; matching and cutting a mosaic to fit a map and map detail: labeling mosaics; and editing mosaics. 512 All work related to weather readout and statistics, in- cluding: examining photography to determine percent of cloud cover; computing and compiling weather statis- tics; preparing weather data for input to the computer; and preparing weather reports. 600 Lab work not otherwise specified. 601 Exposing photographic sensitive materials by contact or enlarging methods. 602 Exposing photographic sensitive films thru camera operation. 603 All work involved in copying, printing, and/or proces- sing color material. 604 All work in the tank farm and the preparation of solu- tions for processing photographic film and paper. 605 Logging jobs in and out, preparing negs and/or original art work for return to originator or files, and maintain- ing production records. 606 The testing and analysis of sensitized photographic materials, solutions, and equipment to insure adherence to standards and techniques necessary to obtain desired results. 607 Work accomplished in developing imagery on exposed photographic materials. 608 Work involving drying and sorting photographic products. 609 Work involved in mounting, copy numbering, and clas- sifying all copies of visual aids. 610 Reproduction work not otherwise specified. 611 Work involved in preparing negative for making offset plates. 612 Work involved in exposing and developing offset plates. 614 Work involved in making ozalid reproductions. 615 Work involved in making photostat reproductions. 616 Work involved in cutting paper and assembling and binding publications. 617 Work involved in the operation of printing presses. 620 File and courier work not otherwise specified. 621 Work accomplished in connection with providing loan service in the film, report and plot files. 622 All courier and messenger service provided Approved For Release 2005/11,qp - DP87B00832R000100010087-4 %_ INtf Approved For Release 2005 c d A-RDP87B00832R000100010087-4 25X1 Rec Mgt & Vital Rec 624 Survey and management of records and vital materials. Daily Make-ready 630 Make-ready and preventative maintenance of equipment on a daily basis. Clean Area Hskp 631 In-house maintenance of clean room areas. Admin 700 Administrative work not otherwise specified. Management 710 Work performed by Director, Ex. Dir., Assts., Div. Chiefs, and their Deputies. Supervision 711 Supervisory activity by Branch, Section, and Unit Chiefs and their deputies. Management Support 712 Work performed by special assts. and staff functions directly under management personnel. Prod & Quality Control 713 A specific function under management support. 714 Collection, data processing, analysis and reporting for the Management Information System and maintenance of project status and other statistical data. Budget & Fin. Anal 715 Work performed by B&FAB/MSS or under their direction. Clerical 720 Clerical work not otherwise specified. Typing 721 Unspecified typing. Secretary/Steno 722 Unspecified secretarial work. Filing 723 Unspecified filing. Control of Incoming & Outgoing Material 724 Logging, classifying, routing, etc. Security Administration 730 Work performed by the Security Branch/SS or under their direction. Escort Duty 731 Escorting of uncleared personnel. Liaison 740 Performing liaison work with people outside NPIC. Operational Liaison 741 Liaison carried on by OPS Staff with collection systems organizations. Headquarters Liaison 742 PID liaison at Langley. Logistics Administration 750 Work performed by Logistics Branch/SS or under their direction. 751 Testing and evaluating equipment before and after pur- chase or reconditioning. Equipment Maintenance 752 Caring for equipment. Equipment Arrangement 753 Getting together and setting up the equipment needed for an assigned task. Equipment Procurement 754 Work involved in or leading to procurement of equipment. Materials Inventory 755 All work connected with maintaining stock of equipment parts and supply. Approved For Release 2005I12 ARElf -RDP87B00832R000100010087-4 Approved For Release 2005/11 / QLLE -i[DP87B00832R000100010087-4 Activity Code Personnel 760 System Evaluation System Coordination 772 Plans and Studies Prep 773 Technical Research Pre-contract Investigation 776 Contract Monitoring 777 Special Investigation 778 Engr & Sci Devel Support 780 Engr & Sci Basic Investigation 781 Engr & Sci External Support 782 Engr & Sci Lab Prod & Ser 783 Engr & Sci Misc. 784 Operations Support 790 Cable Preparation & Dissem 791 Prep. of Oper. Records 792 Requirements Administration 795 Consultation 800 Committee Meeting 801 Professional Society Conv 802 Prepar. for Consultation 803 Staff Meetings 804 Briefing Presentation 810 Briefing Attendance 811 Prep for Briefing 812 Work performed by Personnel Branch/SS or under their direction. Gathering by P&DS of basic information on image- forming collection systems. Evaluation by P&DS of the effect on NPIC of new image- forming collection systems. Dissemination of information within NPIC by P&DS on image-forming collection systems. Work involved in the preparation of plans and studies by P&DS. Basic developmental research by P&DS not leading directly to a contractual action. Work performed by P&DS leading to a specific con- tractual action. Work performed by P&DS following the letting of a contract. Work performed by P&DS on specific projects not in- volving contractual actions. P&DS laboratory work performed in support of develop- mental projects. Basic P&DS laboratory investigations. P&DS laboratory work done in support of non-staff requirements. Production and services performed by P&DS laboratory. Miscellaneous Work performed by P&DS laboratory. OS assistance to collection systems organizations. Drafting, typing, disseminating cables. Mission acquisition data preparation. Review, refining, reproduction, and distribution of in- coming requirements. Duplicating, controlling, disseminating and filing re- quirement forms. Conducting business discussion not otherwise specified. Attendance at committee meetings. Attendance at professional society conventions. Preparation for meetings or other consultation. Attendance at Staff Meetings--includes Branch, Division, and Center staff meetings. Conducting briefings not otherwise specified. Attending Briefing. Work performed in preparation for briefing presentations. Approved For Release 2005/1 Ytt. L4jRDP87B00832R000100010087-4 Approved For Release 20058 EdE1A-RDP87B00832R000100010087-4 Code Definition 813 Conducting and support to internal tours except as integral part of briefing. 820 Work performed by Training Branch/SS or under their direction. Training Atten. (Internal) 821 Taking courses within NPIC. Training Atten. (External) 822 Taking courses outside NPIC. Training Atten. (OJT) 823 Taking on the job training. Prep. for Training 824 Work performed in preparation for giving training courses. Training Presentation 825 Conducting training or instruction courses. On Site Training 826 Training tours sponsored by NPIC. Travel 830 Time spent in travel. TDY 831 All regular time spent during temporary duty assignment except that spent on an assigned project, in which case the actual work activity involved will be used. Annual Leave ,-$4 As described in leave regulations. Sick Leave 842 As described in leave regulations. Military Leave 843 As described in leave regulations. Administrative Leave 844 As described in leave regulations. LWOP 845 As described in leave regulations. Approved For Release 2005/1 YR- kVRDP87B00832R000100010087-4 Approved For Release 2005/11C3ERDP87B00832R000100010087-4 APPENDIX C. DETAILED PROCEDURES FOR RECORDING MULTIPLE END PRODUCTS Approved For Release 2005/11,qpDP871300832R000100010087-4 Approved For Release 2005/11riE RTDP87B00832R000100010087-4 1 t 1. Computer Program Limitations: The tape record for storing end product data for pro- jects allows only one report and five types of other products to be entered for each project. Adding suffixes to a project number, however, has the effect of making a new project. A separate report and five types of other products can be recorded for each suffix. Therefore, if more than one report will result from a project or if more than five types of other products will be turned out by any one component for a project, the following procedures must be used: a. More than one report When a component wishes to divide a project into several reports, it will contact the responsible component and request permission to do so. The responsible compo- nent, if it agrees, will prepare a separate project notice line for each of the newly designated subdivisions (reports), as described on page 1 of the Handbook. Suffixes for the first 25 subdivisions will comprise a single letter; additional subdivision suffixes will comprise two letters. Single and double suffixes will be used in alphabetic order, except that the letter Z will not be used in the first column (its use will be described later); therefore, suffixes will be applied as follows: A through Y; then, AA through AZ; then BA through BZ; etc., through YZ. Requests for work to be done by other components on the project will thereafter bear the appropriate suffixes. Similarly, all personnel working on the project will charge their time to the appropriate sub-project by indicating the correct suffix on their time recording forms. In cases where it is not feasible for an employee to distinguish which sub- division of a project he is working on, he will charge his time to the basic project number without concern for suffixes. b. More than five "other products When a component wishes to record information on more than five types of other products for a project, it may assign suffixes for that purpose alone. These suffixes will consist of two letters, the first of which must be z, and will be used in alphabetical order (e.g., ZA, ZB, ZC, etc.) This suffix will be shown in the work phase notice(s) in which the final product information is recorded. Z suffixes will not be used by individuals for recording time, their sole purpose is to record additional final product information. Approved For Release 2005/11t C(1t-f2 DP87B00832R000100010087-4 Approved For Release 2005/114gqKRDP87B00832R000100010087-4 Approved For Release 2005/11/28 CET DP87B00832R000100010087-4