LETTER FROM JACK BROOKS RE GENERAL ACCOUNTING OFFICE CONDUCTED A SURVEY IN CONJUNCTION WITH POST OFFICE AND CIVIL SERVICE COMMITTEE'S CONSIDERATION OF H.R. 4681

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87B00858R000500800040-9
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 14
• Document Creation Date: December 22, 2016
• Document Release Date: August 18, 2011
• Sequence Number: 40
• Publication Date: December 5, 1985
• Content Type: LETTER

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QCongrca of t je ttfteb itateo
Nou a of Iepu%e tfbe
b(niton. I.C. 20515
December 5, 1985
In April 1984, the General Accounting Office conducted a survey in con-
junction with the Post Office and Civil Service Committee's consideration
of H.R. 4681, the Federal Polygraph Limitation and Anticensorship Act of
1984. That bill was approved by the committee but was not acted upon by the
full House prior to adjournment of the 98th Congress. Similar legislation
(H.R. 39) has been introduced in this Congress and again referred to the
Post Office and Civil Service Committee.
We have requested the General Accounting Office to update its survey for
calendar years 1984 and 1985. We would appreciate your response to this
questionnaire by January 31, 1986.
Thank you very much for your prompt attention.
Sincerely yours,
JACK %ROOKS, Chairman WILLIAM D. FORD, Chai
C tee on Government Committee on Post Office
Operations and Civil Service
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REQUEST FOR INFORMATION RELATIVE TO
INFORMATION AND PERSONNEL SECURITY
Introduction:
Because the information must be obtained, quickly, this
questionnaire has been designed to collect the data.
Throughout this questionnaire, we are talking'about the
number of people, for that reason, the number of positions should
not be coverted to full-time equivalents.
When an estimate is given for any answer, please precede the
estimated number with the letter NEW.
Unless otherwise specified, the requested information should
be as of December 31, 1984, and December 31, 1985.
Please be specific when indicating whether an answer is
classified.
If any information will not be obtainable within the
specified timeframe, please send that information which is
available and indicate a -date by which we may expect the
remainder.
If you have any questions, please call Mr. Jim Reid, FTS
275-5352 or Mr. Irv Boker, FTS 275-3973. The completed
questionnaire should be sent to:
Mr. Irv Boker, Room 4100
U. S. General Accounting Office
Washington, D.C. 20548
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QUESTIONNAIRE
1. Approximately how many people were employed by your agency as of
December 31, 1984 and December 31, 1985? (The total should include
both full- and part-time employees. If the exact number is not
available, please give your agency's best estimate, and indicate
such by preceding the number with the letter "E").
1984 1985
Employees
2. As of December 31, 1984 and December 31, 1985, approximately how
many of your employees and how many employees of your contractors
were cleared for access to classified information? Please count the
individuals based on their highest level of clearance. If the exact
number is not known,please given your agency's best estimate.
(Enter the number on each line. If none, enter "0").
1984 1985
Highestf Agency Contractor Agency Contractor
Level of Clearance Employees Employees Employees Employees
TOP SECRET
SECRET
CONFIDENTIAL
3. How many SCI and non-SCI special access programs did your agency
have at the close of calendar years 1984 and 1985? How many billets
were authorized for these programs and how many agency and contrac-
tor employees were granted special access authorizations for them
for each of those years? (If the exact number is not available,
please give your agency's best estimate, and indicate such by pre-
ceding the number with the letter "E").
1984 1985
SCI Non-SCI SCI Non-SCI
Programs
Billets
Agency employees
Contractor employees
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4. How many personnel security clearances, SCI accesses and non-SCI
special access program (SAP) accesses did you grant to your
employees and employees of your contractors during calendar years
1984 and 1985? (If the exact number is not available, please give
your agency's-best estimate and indicate such by preceding the
number with the letter "E". Do not include clearances granted to
contractor employees by the Defense Investigative Service.)
1984 1985
Level of Clearance
Granted Agency Contractor Agency Contractor
TOP SECRET
SECRET _
CONFIDENTIAL
TOTAL
SCI Access
Non-SCI Special
Access Program
5. How many requests for security clearances and SCI and non-SCI SAP
accesses were in process (incomplete National Agency Checks,
Background Investigations, adjudications, etc.) at the end of
calendar years 1984 and 1985? (If the exact number is not
available, please give your agency's best estimate, and indicate
such by preceding the number with the letter "E").
Level of Requests
for Clearances and
Accessess in Process 1984
Agency Contractor Agency Contractor
TOP SECRET
SECRET
CONFIDENTIAL
TOTAL
SCI Access
Non-SCI SAP Access
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6. What was the average time (in calendar days) required for you or
another agency to complete the investigative work incident to the
granting of a top secret and secret security clearance and SCI and
non-SCI SAP access during calendar years 1984 and 1985? (Do not
include the time involved in the preparation and internal processing
of the personnel security questionnaire and in the subsequent
adjudicative process. Include, if appropriate, the average time
taken by the Defense Investigative Service to process your requests
for clearances for contractor employees.)
Level of 1984 1985
Clearance Agency Contractor Agency Contractor
TOP SECRET
SECRET
SCI Access
Non-SCI SAP access
7. How many requests for your employees and employees of your contrac-
tors for security clearances and SCI and non-SCI SAP access were
denied during calendar years 1984 and 1985? How many clearances and
SCI and non-SCI SAP accesses were revoked for reasons of risk or
potential risk to national security or administratively because of
insufficientineed. Identify those requests for clearances or
revocations for contractor employees administered by the Defense
Investigative Service. (If the exact number is not available,
please give your agency's best estimate, and indicate such by
preceding the number with the letter "E").
Level of Clearance and Access
Non-SCI
Agency Top Secret Secret Confidential SCI access SAP access Total
1984
Number of Denials
Revocations-Because of:
Risk or Potential Risk
Administrative-No Further Need
Total Number of Revocations
1985
Number of Denials
Revocations - Because of :
Risk or Potential Risk
Administrative-No Further Need
Total Number of Revocations
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Non-SCI
Contractor Top Secret Secret Confidential SCI access SAP access Total
1984
Number of Denials
Revocations-Because of:
Risk or Potential Risk
Administrative-No Further Need
Total Number of Revocations
1985
Number of Denials
Revocations - Because of:
Risk or Potential Risk
Administrative-No Further Need
Total Number of Revocations
8. Please provide copies of your agency's policies and procedures
governing the periodic reinvestigation of individuals after the
initial granting of clearances and SCI access. How many completed
reinvestigations of any type did your agency conduct or have con-
ducted for it during calendar years 1984 and 1985? What was the
average time required for completion of the reinvestigation? (If
the exact number is not available, please give your agency's best
estimate, and indicate such by preceding the number with the letter
Level of Clearance and Access
Non-SCI
Top Secret Secret Confidential SCI access SAP access Total
Number of Completed
Reinvestigations:
Agency
Contractor
Average Time Required:
Agency
Contractor
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VM-SCI
To_ secret confidential SCI access SAP access Total
1985
Number of Completed
Reinvestigations:
Agency -
Contractor -
Average Time Required:
Agency -
Contractor -
9. Approximately how much did you spend in calendar years 1984 and 1985
for security clearance investigations, reinvestigations, special
investigations, and adjudications, including inhouse costs, reim-
bursements to other federal agencies, and contract costs? Please
identify specific costs if possible (i.e. adjudicative costs,
Defense Investigative Service vs. Office of Personnel Management,
etc.).
1984 1985
Inhouse costs
Reimbursement to other agencies
Contracted investigative services
10. How many employees of your agency were authorized to classify
information (either original or derivative authority) at the top
secret level and below and at the secret level and below as of
December 31, 1984, and December 31, 1985? Please count the
individuals based on their highest level of authority. (If the
exact number is not known, please given your agency's best estimate,
and indicate such by preceding the number with the letter "E").
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Level of Information Agency
.Classified Classifiers
1984 1985
original Derivative Original Derivative
Authority Authority Authority Authority
TOP SECRET and below
SECRET and below
11. Does your agency require its classifiers to be certified? Does your
agency require training for classifiers? If you answer yes, please
provide the requirements of the certification and syllabus of the
training requirements.
Certification Training Required
of Classifiers for Classifiers
yes yes
12. Does your agency use classification guides? If you answer yes, how
many were issued as of December 31, 1984, and December 31, 1985?
Use of Classification Number of Classification
Guides Guides Issued as of
yes December 31, 1984 December 31, 1985
no
13. Did your agency employ polygraph operators during calendar years
1984 and 1985?
1984 1985
14. As of December 31, 1984 and December 31, 1985, how many polygraph
operators were employed by your agency? How many contracts for
polygraph examinations did you have?
1984 1985
Agency employees
Number of contracts
15. Do you have plans to employ any additional polygraph operators or
contract out for services? If so, why and how many?
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Agency employees
16. As of December 31, 1984 and December 31, 1985, how many polygraph
machines, if any, did your agency possess? How many were procured
during calendar years 1984 and 1985? Do you have plans to procure
any additional polygraph machines, and if so, how many?
1984 1985
Number of polygraph machines
on hand at end of the year
Number of polygraph machines
procured during the year
Plans to procure additional
polygraph machines
yes (number of machines
17. Approximately how many polygraph tests were conducted of your
employees or applicants for employment by, or for, your agency?
Please list by the indicated categories for each of the listed
calendar years. If they were conducted by another agency or
contractor, so indicate. Identify how many tests resulted in
security clearance action (denial, revocation, suspension, other)
and explain.
Reason for Polygraph Test
1984 1985
Criminal or specific Number of Clearance Number of Clearance
incident investigations Tests Action Tests Action
Conducted by agency
Conducted by other agencies
or contractors (list)
Pre-employment screening
Conducted by agency
Conducted by other agencies
or contractors (list)
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1984 1985
Number of Clearance Number of Clearance
Pre-access screening Tests Action Tests Action
Conducted by'agency
Conducted by other agencies
or contractors (list)
Subsequent screening
Conducted by agency
Conducted by other agencies
or contractors (list)
Other (explain)
Conducted by agency
Conducted by other agencies
or contractors (list)
Total (Do not double count)
Conducted by agency
Conducted by other agencies
or contractors (list)
Explanation of Clearance Actions:
18. Under what authority, regulations and rules are your polygraph
examinations conducted? Please list citations and attach copies.
Highlight any changes since 1983. Also, indicate any plans to
revise these governing regulations proposed at this time. Please
describe the changes and attach copies of these proposals, if
available. In particular, describe which employees, and indicate
how many, would be potentially covered under each type of polygraph
examination (specific incident investigation, screening or other
uses (described) and the projected number of exams to be given in
each category.
19. Please provide the qualifications requireu of individuals employed
as polygraph examiners by your agency.
20. Does your agency require any of your employees to submit to any pre-
publication review procedure (other than to review official
statements on behalf of the agency)?
No (Please skip to Question 26)
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-21. Please describe these pre-publication review programs. How long
have they been used by your agency? Please cite and attach any
applicable regulations and/or forms used for their implementation
and indicate the authority for those agency programs.
22. Of the pre-publication review programs implemented through
agreements and contracts, please indicate how many of your employees
are covered by your pre-publication review procedures by each
separateprogram and how many have signed as of December 31, 1985?
Program(s)
Number Who Number of Covered
Signed Employees
23. Approximately how many books, articles, speeches, and other
materials, by category, were reviewed during your agency's
pre-publication review process (described in Question 20) for
calendar years 1984 and 1985? If possible, identify the reason for
pre-publication revew. If the number is not known, please give your
agency's best estimate. Please enter the number on each line. (If
none, enter "0").
Reason for Pre-Publication
Review Type of Material
Other
(Please
1984 Books Articles Speeches Specify)
Regulation
SCI Agreement
Non-SCI SAP Agreements
Other (please specify)
Regulation
SCI Agreement
Non-SCI SAP Agreements
Other (please specify)
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24. Please estimate the average number of working days that elapse from
the date of receipt of a request for pre-publication review of each
type of document below, to the date the requestor is informed of the
final results. If you have not had experience in reviewing a type
of document, enter "NA" on the applicable line. (Enter estimated
average number of working days on each line).
Estimated Average Working Days
Books
Articles
Speeches
Other (please specify)
25. During calendar years 1984 and 1985, approximately how many
employees were assigned, and working days were used for pre-
publication review as described in Question 20?
1984 1985
Estimated number of
Employees assigned
Estimated number of
working days used
26. How many employees of your agency and employees of your contractors
signed Standard Form 189 or a similar form during calendar years
1984 and 1985, which require nondisclosure of classified
information? (Non-disclosure agreements that contain pre-
publication review provisionsshould be included in question 21.
Please attach copies of other agreements.)
SF 189
1984
1985
Agency employees
Contractor employees
Other Agreements with
Non-disclosure provisions
1984
1985
Agency employees
Contractor employees
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27. During calendar years 1984 and 1985, did your agency experience any
unauthorized disclosures of classified information? (Check one).
1984 1985
No (Please skip to Question 31)
28. For calendar years 1984 and 1985, please indicate the total number
of unauthorized disclosures, the number of unauthorized disclosures
made through books, articles, speeches, written or given by
then-current and former employees, and the number which were not
reported to the Department of Justice.
1984 1985
Total number of known unauthorized disclosures
Number not reported to Department of Justice
Number made through published writings or
speeches by:
a. then-current employees, or
b. former employees
29. How many unauthorized disclosures were investigated by your agency
or referred to another agency for investigation during calendar
years 1984 and 1985?
1984 1985
Number of cases investigated by your agency
Number of cases referred to another agency
for investigation, after your investigation
was completed.
Number of cases referred to another agency
for investigation, that your agency did not
investigate.
30. How many employees of your agency and employees of your contractors
were denied further access to classified information, because of
their unwillingness to cooperate with the investigation of an
unauthorized disclo:'ure (because the use of the polygraph was
involved or for other reasons), during calendar years 1984 and
1985? How many were subjected to other administrative sanctions?
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1984 1985
Employees denied further access Polygraph Other Polygraph Other
to classifed information Involved Reasons Involved Reasons
Agency
flnployees subjected to other
administrative sanctions
Agency
31. Please indicate which of your agency's policies and procedures
governing contacts between your employees and media representatives
are for national security reasons. Also, explain or provide
documentation explaining the method by which your agency assures
that all employees with security clearances are apprised of these
policies and procedures.
32. Please enter below the name, title, and telephone number of the
persons to be contacted if clarification or additional information
is needed:
Agency:
Name:
Title:
Location:
Telephone number : (Area Code) (Number)
If you have any questions, please contact either GAO staff member:
Mr. Jim Reid, FTS 275-5352 or Mr. Irv Boker, FTS 275-3973
Thank you for your time. Please return the completed questionnaire to:
Mr. Jim Reid, Room 4100
U.S. General Accounting Office
Washington, D.C. 20548
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