REPORT PERTAINING TO VENDOR PAYMENTS BY THE CENTRAL INTELLIGENCE AGENCY DURING FISCAL YEAR 1985

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87M00539R002904860006-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 20
• Document Creation Date: December 22, 2016
• Document Release Date: December 14, 2009
• Sequence Number: 6
• Publication Date: November 6, 1985
• Content Type: MEMO

DOCUMENTS CROSS-REFERENrF
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REMOVE FROM DOCUMENTS THANKS...
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llll/A $5-541U/I
Central Intelligence Agency
MEMORANDUM FOR: Director, Office of Management and Budget
SUBJECT: Report pertaining to Vendor Payments by
the Central Intelligence Agency during
Fiscal Year 1985
REFERENCE: OMB Memorandum dated 26 September 1985
In compliance with OMB Circular A-125, "Prompt Payment,"
the annual report pertaining to vendor payment practices and
interest penalty payments by the Central Intelligence Agency
for Fiscal Year 1985 is attached.
Jai' marry E. Pitz ater
Harry E. Fitzwater
Deputy Director
for
Administration
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SUBJECT: Report pertaining to Vendor Payments by the
Central Intelligence Agency during Fiscal
Year 1985
OF/A&CD
(24 Oct 1985)
Distribution:
Orig - Addressee w/att
wZ/att
2 - DDA w/att
1 - DD/OF w/att
1 - OGC/ALD/w/att
1 - BMG/COMPTa/att
1 - C/A&CD w/att
STAT
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Central Intelligence Agency
Department/Agency
PROMPT PAYMENT REPORT
October 1, 1984--September 30, 1985
Reported
FY 85 FY 84
INTEREST PENALTIES
A. Dollar Amount of Interest Penalties Paid $ 40.04 $ 452.08
B. Relative Frequency of Interest Penalties
Paid [(a) Number of Interest Penalties
Paid divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.1
FY 85 (a) 1 r (b) 51,844
0019
024
*
FY 84 (a) (b) 45;453
.
t
.
%
C. Reasons why interest penalties incurred
(Rank according to frequency of occurrence)
-- Delay in paying office's receipt of:
? receiving report
( )
(
)
? proper invoice
( )
(
1)
? purchase order or contract
( )
(
4)
-- Delay or error by paying office in:
taking discount
( . )
(
)
? notifying vendor of defective invoice
( )
(
)
computer system processing
( 1 )
(
5 )
-- Other
1. Original check sent to wrong address
( )
(
1 )
2.
( )
(
)
II.
EARLY PAYMENTS
A. Dollar amount of payments made three days
or more before due date, except where
cash discounts taken. $
-0-
*Erroneously shown as .00024% in last year's report
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F3. Relative frequency of payments three days
or more before due date, except where
discounts taken. [(a) Number of payments
made three days or more before due date,
except where cash` discounts are taken,
divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.1
FY 85 (a) - (b)
FY 84 (a) - (b) $ -0- $ -0-
III. PROGRESS MADE
Using specific examples describe progress made in reducing
interest penalty payments and early payments from FY 1984
levels.
During the fiscal year we were fortunate to have very few turnovers
in the workforce. This coupled with new procedures and innovations
documented in last year's report made this fiscal year virtually problem
free.
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EX ?Cu,ivc
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
September 26, 1985
M-85-24
MEMORANDUM FOR HEADS OF DEPARTMENTS AND,#GENCIES
FROM: JOSEPH R. WRIGHT, JR
ACTING DIRECTOR
SUBJECT: Annual Report on P ent Practices
Public Law 97-177, the Prompt yment Act, requires that the
Director of OMB report to the Congress within 120 days after the
end of the fiscal year on agency compliance with the Act. In
order to prepare the report, agencies are required by OMB Circular
A-125, "Prompt Payment," to report certain information to OMB
within 60 days after the end of the fiscal year.
The Act and the Circular require that departments and agencies:
-- pay their bills as close as possible to, but not later than,
the due date,
-- take discounts only when payment is made within the discount
period, and
-- pay interest penalties when payment is late.
Fiscal 1985 reports are due by November 30, 1985. Attached is the
report form. Please provide the appropriate information in the
space provided. In accordance with the revised reporting
requirement published in the April 12, 1985, Federal Register,
Section II of the report asks for payments made tree days or more
before the due date. Previously agencies reported payments made
five days or more before the due date. If actual amounts for
early in the year are unavailable, please provide estimates.
Please pay special attention to Part III of the report asking for
specific examples of progress made in reducing interest penalty
payments and early payments from the FY 1984 levels. Include
comments on any instances discovered where late payments were made
that did not include the required interest penalty. Agencies have
had three years of experience under the Prompt Payment Act and
Circular A-125. Payment systems should now be finely tuned and
should produce a minimum number of interest penalties and early
payments.
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Please send your report to:
Office of Management and Budget
Financial Management Division
Room 10235
.New Executive Office Building
Washington, D.C. 20503
Questions should be addressed to Marvin Saunders on [phone].
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EXECC`TIVE SECRETARIAT
ACTION
INFO
DATE
INITIAL
1
DCI
2
DDCI
3
EXDIR
X
4
D/ICS
5
DDI
6
DDA
X
7
DDO
8
DDS&T
9
Chm/NIC
10
GC
X
11
IG
12
Compt
x
13
D/OLL
14
D/PAO
15
VC/NIC
16
D F
17
18
19
20
21
22
To 6: Please provide report as required.
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M-85-24
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, D.C. 20503
September 26, 1985
MEMORANDUM FOR HEADS OF DEPARTMENTS AND AGENCIES
FROM: JOSEPH R. WRIGHT, JR
ACTING DIRECTOR
Executive Registry
85- 3810
SUBJECT: Annual Report on P ent Practices
Public Law 97-177, the Prompt yment Act, requires that the
Director of OMB report to the Congress within 120 days after the
end of the fiscal year on agency compliance with the Act. in
order to prepare the report, agencies are required by OMB Circular
A-125, "Prompt Payment," to report certain information to OMB
within 60 days after the end of the fiscal year.
The Act and the Circular require that departments and agencies:
-- pay their bills as close as possible to, but not later than,
the due date,
-- take discounts only when payment is made within the discount
period, and
-- pay interest penalties when payment is late.
Fiscal 1985 reports are due by November 30, 1985. Attached is the
report form. Please provide the appropriate information in the
space provided. In accordance with the revised reporting
requirement published in the April 12, 1985, Federal Register,
Section II of the report asks for payments made twee days or more
before the due date. Previously agencies reported payments made
five days or more before the due date. If actual amounts for
early in the year are unavailable, please provide estimates.
Please pay special attention to Part III of the report asking for
specific examples of progress made in reducing interest penalty
payments and early payments from the FY 1984 levels. Include
comments on any instances discovered where late payments were made
that did not include the required interest penalty. Agencies have
had three years of experience under the Prompt Payment Act and
Circular A-125. Payment systems should now be finely tuned and
should produce a minimum number of interest penalties and early
payments.
Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
 Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
Please send your report to:
Office of Management and Budget
Financial Management Division
Room 10235
New Executive Office Building
Washington, D.C. 20503
Questions should be addressed to Marvin Saunders on [phone].
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 Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
Department/Agency
PROMPT PAYMENT REPORT
October 1, 1984--September 30, 1985
I. INTEREST PENALTIES
A. Dollar Amount of Interest Penalties Paid
B. Relative Frequency of Interest Penalties
Paid [(a) Number of Interest Penalties
Paid divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.
FY 85 (a) (b)
FY 84 (a) (b)
C. Reasons why interest penalties incurred
(Rank according to frequency of occurrence)
-- Delay in paying office's receipt of:
? receiving report
? proper invoice
? purchase order or contract
-- Delay or error by paying office in:
Reported
FY 85 FY 84
( ) ( )
( ) ( )
( ) ( )
? taking discount ( ) ( )
notifying vendor of defective invoice ( ) ( )
? computer system processing ( ) ( )
-- Other
II. EARLY PAYMENTS
A. Dollar amount of payments made three days
or more before due date, except where
cash discounts taken.
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B. Relative frequency of payments three days
or more before due date, except where
discounts taken. [(a) Number of payments
made three days or more before due date,
except where cash discounts are taken,
divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.]
FY 85 (a) . (b)
FY 84 (a) r (b)
III. PROGRESS MADE
Using specific examples describe progress made in reducing
interest penalty payments and early payments from FY 1984
levels.
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EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20603
September 26, 1985
M-85-24
FROM: JOSEPH R. WRIGHT, JR
ACTING DIRECTOR
SUBJECT: Annual Report orent ent Practices
Public Law 97-177, the Prompt Act, requires that the
Director of OMB report to the Congress within 120 days after the
end of the fiscal year on agency compliance with the Act. In
order to prepare the report, agencies are required by OMB Circular
A-125, "Prompt Payment," to report certain information to OMB
within 60 days after the end of the fiscal year.
The Act and the Circular require that departments and agencies:
-- pay their bills as close as possible to, but not later than,
the due date,
-- take discounts only when payment is made within the discount
period, and
-- pay interest penalties when payment is late.
Fiscal 1985 reports are due by November 30, 1985. Attached is the
report form. Please provide the appropriate information in the
space provided. In accordance with the revised reporting
requirement published in the April 12, 1985, Federal Register,
Section II of the report asks for payments made days or more
before the due date. Previously agencies reported payments made
five days or more before the due date. If actual amounts for
early in the year are unavailable, please provide estimates.
Please pay special attention to Part III of the report asking for
specific examples of progress made in reducing interest penalty
payments and early payments from the FY 1984 levels. Include
comments on any instances discovered where late payments were made
that did not include the required interest penalty. Agencies have
had three years of experience under the Prompt Payment Act and
Circular A-125. Payment systems should now be finely tuned and
should produce a minimum number of interest penalties and early
payments.
Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
 Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
Please send your report to:
Office of Management and Budget
Financial Management Division
Room 10235
New Executive Office Building
Washington, D.C. 20503
Questions should be addressed to Marvin Saunders
[phone].
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 Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
Department/Agency
PROMPT PAYMENT REPORT
October 1, 1984--September 30, 1985
Reported
FY 85 FY 84
I. INTEREST PENALTIES
A. Dollar Amount of Interest Penalties Paid
B. Relative Frequency of Interest Penalties
Paid ((a) Number of Interest Penalties
Paid divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.
FY 85 (a) (b)
FY 84 (a) (b)
C. Reasons why interest penalties incurred
(Rank according to frequency of occurrence)
-- Delay in paying office's receipt of:
? receiving report ( ) ( )
? proper invoice ( ) ( )
? purchase order or contract ( ) ( )
-- Delay or error by paying office in:
taking discount ( ) ( )
? notifying vendor of defective invoice ( ) ( )
? computer system processing ( ) ( )
-- Other
1. ( ) ( )
2. ( ) ( )
II. EARLY PAYMENTS
A. Dollar amount of payments made three days
or more before due date, except where
cash discounts taken.
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B. Relative frequency of payments three days
or more before due date, except where
discounts taken. [(a) Number of payments
made three days or more before due date,
except where cash discounts are taken,
divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.]
FY 85 (a)
- (b)
FY 84 (a)
- (b)
PROGRESS MADE
Using specific examples describe progress made in reducing
interest penalty payments and early payments from FY 1984
levels.
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I4-85-24
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON, O.C. 20503
September 26, 1985
FROM: JOSEPH R. WRIGHT, JR
ACTING DIRECTOR
SUBJECT: Annual Report on Pyment Practices
Executive Registry
85- 3810
Public Law 97-177, the Prompt Payment Act, requires that the
Director of OMB report to the Congress within 120 days after the
end of the fiscal year on agency compliance with the Act. In
order to prepare the report, agencies are required by OMB Circular
A-125, "Prompt Payment," to report certain information to OMB
within 60 days after the end of the fiscal year.
The Act and the Circular require that departments and agencies:
-- pay their bills as close as possible to, but not later than,
the due date,
-- take discounts only when payment is made within the discount
period, and
-- pay interest penalties when payment is late.
Fiscal 1985 reports are due by November 30, 1985. Attached is the
report form. Please provide the appropriate information in the
space provided. In accordance with the revised reporting
requirement published in the April 12, 1985, Federal Register,
Section II of the report asks for payments made three days or more
before the due date. Previously agencies reported payments made
five days or more before the due date. If actual amounts for
early in the year are unavailable, please provide estimates.
Please pay special attention to Part III of the report asking for
specific examples of progress made in reducing interest penalty
payments and early payments from the FY 1984 levels. Include
comments on any instances discovered where late payments were made
that did not include the required interest penalty. Agencies have
had three years of experience under the Prompt Payment Act and
Circular A-125. Payment systems should now be finely tuned and
should produce a minimum number of interest penalties and early
payments.
Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
 Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
Please send your report to:
Office of Management and Budget
Financial Management Division
Room 10235
New Executive Office Building
Washington, D.C. 20503
Questions should be addressed to Marvin Saunders on [phone].
Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
 . Sanitized Copy Approved for Release 2010/01/06: CIA-RDP87M00539R002904860006-4
De par tment/Agency
PROMPT PAYMENT REPORT
October 1, 1984--September 30, 1985
1. INTEREST PENALTIES
A. Dollar Amount of Interest Penalties Paid
B. Relative Frequency of Interest Penalties
Paid [(a) Number of Interest Penalties
Paid divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.]
FY 85 (a) r (b)
FY 84 (a) . (b)
C. Reasons why interest penalties incurred
(Rank according to frequency of occurrence)
-- Delay in paying office's receipt of:
? receiving report
? proper invoice
? purchase order or contract
-- Delay or error by paying office in:
? taking discount
? notifying vendor of defective invoice
? computer system processing
-- Other
1.
2.
II. EARLY PAYMENTS
A. Dollar amount of payments made three days
or more before due date, except where
cash discounts taken.
. Reported
FY 85 FY 84
( ) ( )
( ) ( )
( ) ( )
( ) ( )
( ) ( )
( ) ( )
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B. Relative frequency of payments three days
or more before due date, except where
discounts taken. [(a) Number of payments
made three days or more before due date,
except where cash discounts are taken,
divided by (b) Number of payments
subject to Prompt Payment Act and OMB
Circular A-125.)
FY 85 (a) (b)
FY 84 (a) r (b)
III. PROGRESS MADE
Using specific examples describe progress made in reducing
interest penalty payments and early payments from FY 1984
levels.
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