POSITION DESCRIPTION POSITION NO. AB092 SECRETARY TO THE NIO/EUR, DCI IS-04

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP87R00529R000100070029-6
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 22, 2016
• Document Release Date: March 17, 2011
• Sequence Number: 29
• Publication Date: August 25, 1986
• Content Type: MISC

Approved For Release 2011/03/17: CIA-RDP87R00529R000100070029-6
2 5 AUG 1986
Position Description
Position No. AB092
Secretary to the NIO/EUR, DCI
IS-04
This position is located in the Director of Central Intelligence's
National Intelligence Council; its incumbent serves as secretary/office
manager to the National Intelligence Officer for Europe and the Assistant
NIO. The incumbent acts independently to ensure the smooth functioning of the
office and the conformity of its work with administrative, security, and other
regulations. The incumbent coordinates the Office's extensive contacts with
senior representatives of the intelligence, foreign policy, and academic
communities.
Primary Duties
1. Performs secretarial duties which include dictation/transcription, and
telephone/receptionist services for the NIO for Europe and A/NIO.
2. Maintains the daily calendar of NIO and Assistant NIO with full
authority to schedule/reschedule meetings, appointments, and conferences.
3. Maintains a high level of understanding of the mission and goals of
the Office, as well as the substantive issues with which it is concerned.
4. Coordinates the Office's meetings, correspondence, and other contacts
with senior officials of the Intelligence Community. Facilitates the Office's
unique interagency responsibilities by maintaining extensive familiarity with
principal managers and secretaries in non-CIA intelligence elements,
displaying sensitivity to considerations of security and protocol.
5. Manages the work flow of the Office, coordinating action responses and
follow-up. Often under short deadline, ensures that completed work meets the
highest presentational standards and satisfies regulations governing the
handling and dissemination of highly sensitive materials.
6. Screens incoming reports and messages, exercising independent judgment
on substantive as well as administrative procedural matters. Maintains
complete and accurate files of widely varied subject matter -- a particularly
complex task in a small office with broad substantive responsibilities.
7. Oversees the Office's diverse contacts with senior representatives of
the executive and legislative branches, academic institutions, and research
institutes. Exercises tact, discretion, and sound judgment in handling the
Office's exceptional level of contacts with nongovernmental scholars and
specialists.
8. Originates memoranda and reports on recurring administrative and
support topics; drafts memoranda on substantive issues for NIO review.
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 Approved For Release 2011/03/17: CIA-RDP87R00529R000100070029-6
)MINISTRATIVE -- INTERNAL USE 0
9. Acts on behalf of the NIO for NIC/Agency administrative matters.
Within clearly defined guidelines, represents the manager's substantive views
and policies to other Community and US Government officials.
10. Manages and monitors the production of National Intelligence
Estimates: originates and distributes correspondence to officers and
components of the Intelligence Community; edits, controls, and distributes
draft Estimates; serves as focal point for NFIB representatives in-the
preparation of Estimates; schedules coordination meetings and makes
logistical/security arrangements; serves as liaison to Agency production and
printing offices; maintains historical files.
Secondary Duties
1. Organizes and maintains Office files and records and conducts document
inventories.
2. Tracks NIO, A/NIO, and secretary leave plans to ensure Office is
adequately manned.
3. Arranges local-area transportation for NIO and Assistant NIO.
4. Monitors the DCI's daily calendar to reconcile NIO planned meetings
with DCI (NFIB meetings, DCI staff meeting, etc.).
5. Responsible for complete and thorough knowledge of various ADP
systems; ability to telecommunicate between systems and ability to convert
information from one system to another.
6. Initiates memoranda for approval of travel, travel orders, cover
documentation, ensures appropriate security and medical clearances remain
up-to-date, obtains transportation reservations through Travel Branch,
schedules exit travel briefings, and prepares travel accountings.
7. Performs background research and prepares weekly reports on a required
and ad hoc basis for the DCI and NIC Production Officer.
. 8. Provides support to other NIOs and Assistants on a priority basis when
their secretary is unavailable.
9. Chairs Secretarial Committee on NIC File Management and also serves on
other secretarial committees as requested.
Position Enhancement
1. The new incumbent of the position will gradually assume greater
responsibility for researching and drafting short substantive memoranda,
assembling background material, and summarizing key data for longer projects.
2. The incumbent will also assist in handling SAFE material, both for
screening daily traffic and for researching selected projects.
3. The executive secretary will assume initial review responsibilities
for graphics, charts, and other illustrations for finished publications.
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ADMINISTRATIVE -- INTERNAL USE ONLY
Approved For Release 2011/03/17: CIA-RDP87R00529R000100070029-6