ORGANIZATION AND FUNCTIONS OFFICE OF THE DEPUTY DIRECTOR (ADMINISTRATION)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88-00374R000100060003-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: September 13, 2000
• Sequence Number: 3
• Publication Date: April 5, 1954
• Content Type: REGULATION

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ORGANIZATION AND FUNCTIONS
OFFICE OF THE DEPUTY DIRECTOR (ADMINISTRATION)
Rescissions: (1) R 1-140 dated 18 January 1954 and CHANGE 1 dated 12 March 1954
(2) N 1-140-2 dated 8 February 1954
Page
OFFICE OF THE DEPUTY DIRECTOR (ADMINISTRATION) . . . . 1
AUDITOR-IN-CHIEF . . . . . . . . . . . . . . . . . . . 1
MANAGEMENT STAFF . . . . . . . . . . . . . . . . . 1
OFFICE OF THE GENERAL COUNSEL . . . . . . . . . . . . . 3
SECURITY OFFICE . . . . . . . . . . . . . . . . . . . . 3
OFFICE OF THE COMPTROLLER . . . . . . . . . . . . . . 7
LOGISTICS OFFICE . . . . . . . . . . . . . . . . . . . . 9
MEDICAL OFFICE . . . . . . . . . . . . . . . . . . . . 11
OFFICE OF THE DEPUTY DIRECTOR (ADMINISTRATION)
1. DEPUTY DIRECTOR (ADMINISTRATION)
The Deputy Director (Administration) is in charge of administrative support for
the Agency. (See organization chart, Figure 1.)
2. MISSION
The Auditor-in-Chief shall be responsible for the audit (exclusive of internal
audit) of all finance, fiscal, and property matters not under the General Account-
ing Office Procedures. This responsibility is based on the requirements of opera-
tional security and the protection of intelligence sources and methods.
3. FUNCTIONS
The Auditor-in-Chief shall:
a. Assure that appropriate current audits are made.
b. Examine the accounting, internal audit, and financial procedures, and prac-
tices of the Agency.
c. Recommend changes in the interests of efficiency and protection of Government
funds and property.
d. Recognize security as a basic consideration in all actions and recommendations.
e. Direct the activities of the Audit Office.
4. MISSION
The Chief of the Management Staff is responsible for administering the Agency's
Management Program, developing and recommending plans, programs, policies,
and procedures designed to improve management and/or efficiency throughout
the Agency; and for rendering appropriate support and advice related thereto.
5. FUNCTIONS
The Chief of the Management Staff shall:
a. Develop and recommend plans, programs, policies, and procedures for, and
exercise leadership and initiative in improving management throughout the
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Agency; continually review Agency progress in management improvement; and
assist all elements of the Agency in planning, developing, and installing im-
proved management practices.
b. Conduct studies of organization, functions, systems, and methods, and recom-
mend improvements resulting therefrom.
c. Review and coordinate proposals for Tables of Organization and personnel
ceiling changes; conduct work measurement, manpower distribution, and
manpower utilization surveys; and develop recommendations as to numbers
and types of positions and manpower required,
d. Administer the Agency Records Management and Vital Materials Programs,
and the Agency regulatory system.
e. Review requisitions for and applications of office business machines and equip-
ment; and conduct research and disseminate information related thereto.
f. Conduct research on management techniques and develop and disseminate in-
formation throughout the Agency for the purpose of improving management
practices and efficiency.
g. Provide management consulting service to all elements of CIA and arrange for
the utilization of outside management consultants where feasible.
6. SECURITY
In the exercise of the functions specified above the Chief of the Management
Staff shall recognize security as a basic consideration in all actions and recom-
mendations. Procedures for studies and reviews shall be as mutually arranged
between the Chief of the Management Staff and officials of the Agency com-
ponents involved. In particular, the Chief -4f the Management Staff will defer
to the security requirements in the covert offices. However, in the event that
the Deputy Director (Plans) should finally nonconcur in a proposed action affect-
ing a covert office, which the Chief of the Management Staff considers basically
essential, the Director will be consulted.
7. MISSION
The General Counsel is responsible for all legal affairs and for legal aspects of all
legislation affecting the Agency.
8. FUNCTIONS
The General Counsel shall:
a. Act as advisor to the Director on legal matters.
b. Advise all officials and employees of the Agency on all legal matters arising in
connection with the official business of the Agenc#y.
c. Be responsible for and control liaison outside the Agency relating to legal
matters.
d. Review all regulatory material of the Agency for legality prior to publication.
e. Review proposed legislation affecting Agency activities and make appropriate
recommendations.
f. Make recommendations concerning existing legislation covering all phases of
Agency activities.
9. MISSION
The Director of Security is charged with the preparation and execution of the
Agency's security program, and with the performance of security inspection func-
tions.
SECRET
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 10. FUNCTIONS
The Director of Security shall:
a. Recommend the establishment of. Agency policies relating to security, and es-
tablish procedures for their implementation.
b. Establish safeguards necessary to prevent penetration of Agency activities by
unauthorized individuals; develop domestic counterintelligence programs for
the Agency.
c. Obtain and evaluate through investigation and liaison contact pertinent infor-
mation regarding personnel for employment, assignment, or association with
the Agency. Approve or disapprove from a security standpoint the employ-
ment or utilization of individuals by the Agency.
d. Determine the effectiveness with which security programs and policies are be-
ing accomplished.
e. Coordinate and engage in policy and program planning of emergency
measures.
f. Prescribe security policies relating to the liaison and contact relations of
Agency officials with others; establish and maintain necessary liaison with
officials of other Government agencies on security matters.
g. Investigate reports of violation or noncompliance with security policies or reg-
ulations and recommend or initiate appropriate action as may be required.
h. Make necessary inspections, investigations, and reports to assure proper main-
tenance of security.
I. Conduct certain activities pertaining to the overall alien program.
j. Conduct research in security fields.
k. Provide trained professional security officers as required to Agency missions
and installations.
11. ORGANIZATION
See organization chart, Figure 2.
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12. MISSION
The Comptroller is in charge of all budgetary and financial operations of the
Agency; is responsible for program and financial analysis; and will provide
machine records service.
13. FUNCTIONS
The Comptroller shall:
a. Recommend the establishment of Agency fiscal and budget policies and estab-
lish procedures for their implementation.
b. Develop, prepare, and execute the Agency budget and finance programs and
furnish advice and assistance to Agency officials in all matters of finance and
budget policy.
c. Supervise the operation of all budget and all financial programs of the Agency.
d. Develop and maintain effective budgetary and financial reporting of the
Agency's activities.
e. Assist the Director in presentation of the Agency annual budget estimates to
the Bureau of the Budget and the Congress.
f. Control all liaison and contacts with the Bureau of the Budget on Agency
matters.
g. Supervise all liaison with other agencies in connection with budget and
finance matters.
h. Establish necessary fiscal accounting for the assets and liabilities of the
Agency.
L Provide budget and fiscal services for the National Security Council.
j. Establish, in conjunction with appropriate Agency components, accounting
systems and financial reporting requirements for projects. Install or super-
vise the installation of project accounting systems where practical.
k. Develop, in conjunction with appropriate Agency components, issue, and-in-
stall the necessary accounting systems and financial reporting procedures for
domestic and overseas installations.
1. Develop and maintain effective program and financial analysis and prepare
and distribute appropriately analytical reports and statements.
in. Provide electric accounting machine record service for administrative and
selected operational activities.
14. ORGANIZATION
See organization chart, Figure 3.
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15. MISSION
The Chief of Logistics is responsible for the procurement, distribution, and ac-
countability of Agency equipment and supplies; for transportation of personnel,
equipment, and supplies; for meeting real estate and construction needs; for the
coordination and compilation of forecasts of requirements for Agency logistical
support; and for providing selected administrative services for the Agency.
16. FUNCTIONS
The Chief of Logistics shall:
a. Develop, recommend, and implement programs, policies, and procedures for
the logistical support of all CIA activities.
b. Procure, or provide technical guidance as necessary for the procurement of
services, and materials and supplies determined necessary for Agency activi-
ties, directly or by contract, from commercial, military, and other Government
sources.
c. Negotiate, with officials of other Government organizations, agreements to
ensure that CIA logistical requirements are met on a timely basis.
d. Provide domestic facilities and technical guidance for operation of overseas
facilities; for receiving, inspecting, warehousing, packing, issuing, and dis-
posing of supplies and equipment.
e. Arrange for the transportation of personnel, equipment, property, and sup-
plies; and provide headquarters motor pool service.
f. Provide for the maintenance and servicing of all Agency vehicles in the metro-
politan area of Washington, D. C.
g. Perform necessary coordination and compile requirements for equipment and
supplies essential for Agency operations, including the development of supply
programs, stock levels, production capacity requirements, and controlled mate-
rials program requirements.
h. Provide for the design and construction of office space, warehousing, living
quarters, communications, and monitoring facilities and utilities such as
power installations, sewer and water systems, heating and air conditioning,
and refrigeration; acquire real estate, improved or unimproved, by purchase
or otherwise; and determine space requirements and effect space procure-
ment, planning and allocation on a worldwide basis. Provide building mainte-
nance, moving, and telephone service to meet the needs of the Agency within
the metropolitan area of Washington, D. C.
i. Assume, on behalf of the Director of Central Intelligence, accountability of
and responsibility for Agency supplies, equipment, and real estate.
j. Develop and implement regulations and procedures pertaining to an in-
tegrated Agency stock-accounting system.
k. Coordinate all phases of logistical support and assist as required in the prep-
aration of logistical annexes for operational plans.
1. Provide reproduction and printing service.
m. Maintain the headquarters mail and courier service.
17. ORGANIZATION
See organization chart, Figure 4.
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18. MISSION
The Chief, Medical Staff, is responsible for planning and directing the Agency
medical support program.
19. FUNCTIONS
The Chief, Medical Staff shall:
a. Advise the Director and staff on matters pertaining to medical services.
b. Recommend the establishment of Agency medical policies and establish pro-
cedures for their implementation.
c. Provide technical medical service in accordance with existing legislation in
regard to the following:
(1) Competent professional care of illness and injury.
(2) A system of medical evacuation and hospitalization.
(3) The application of the principles of preventive medicine.
(4) A medical consultant program.
d. Establish and maintain Agency medical standards for employment.
e. Establish and maintain an Agency psychiatric program.
f. Provide staff supervision in regard to the procurement, assignment, and utili-
zation of medical personnel in all Agency components.
g. Provide technical control of medical supply in terms of identity and quantity,
and technically supervise its storage and issue.
h. Provide, in cooperation with the Director of Training, medical training to
Agency activities as required.
i. Maintain liaison with appropriate officials of the Federal Government in con-
nection with the execution of the mission of the Medical Office.
J. Conduct research as required.
k. Perform such other functions as may be directed.
20. ORGANIZATION
See organization chart, Figure 5.
L. K. WHITE
Acting Deputy Director
(Administration)
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