SIGMA DELTA CHI, THURSDAY, 13 OCTOBER, 1900-2100-ISH

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88-01315R000400440019-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 16, 2016
• Document Release Date: November 9, 2004
• Sequence Number: 19
• Content Type: NOTES

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M XXMgXMM SIGMA DELTA CHI, Thursday, 13 October, 1900-2100-ish
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Jim add I met with
on Wednesday, 28 September.
Tom will make tentative booking for Rendezvous Room -- will arrange to have
lights turned out in two exhibit halls (main and Credit Union) and will
have Intelligence Process and Language exhibits moved out of sight. Gave copy of memo to
DCI(26Sept)
Spoke with Larry Brown, 28 September. Auditorium had been reserved already.
I confirmed.that we needed it.
Tom will call me with amount of money for coffee and cookies -- I will talk
with Hetu to see if it o.k. for Agency to fund (DCI/Admin -- mention EAA
fund used for REXXX departing DCI's receptions) or should we take Free up
on his offer to have tbaeixtexf SIGMA DELTA CHI pay for cookies and coffee.
Free will have list of attendees to us 10 days in advance -- 3 October??
Tell Security I and tell him the Free will have stragglers
not on original list -- to us piecemeal. Give II copy of memo to DCI4A-- STAT
Per meeting with Hetu, I I-- groundrules for group --
we will talk about Public Affairs support of new model of American intelligence --
discuss openness policy. Will not be a news conference, people should not
look for headlines. Tell Free.
Ask Free what form of transportation will be used -- busses or individual cars --
arrange parking facilities. and inform Security Duty Office (or will STAT
Find out from 0 what policy is on admitting non-US citizens to thes &
Jim and I met with nd ecurity. GavelI copy RTAA
OTR Security had STAT
of memo to DCI. P informed me that
already called him re SDC meeting.
Called-- he handling through OTR side only. We agreed I would be the
one to handle and he would help if needed. lie said he believed Federal
regulations stated group had to be badged if they came into the building.
Suggested little plastic badges with pins on back and their names on them --
they could take these home as souveniers. Have receptionist at door of Auditorium
with list of names -- she checks them off and hands badge to them.
Tom called with amount of Rendezvous Room: $175 ($70 - 3 EDR people (union says
minimum of 4 hrs each, hence, 12 hours times wage -- $70); $35 Rendezvous Room rent;
$45 coffee - 13 gallons @ 3.20 per gallon; $23 - cookies)
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Met with Mr. Hetu who first said tunnel reception was o.k. and then said
Rendezvous Room idea sounded better. He did not think we needed to remove
Intelligence Cycle exhibit -- just tell them it part of Family Day tours. He
thought idea of putting out lights on other exhibits and roping off areas all the
way to Rendezvous Room was good.
Talked to lI(DCI Admin) who advised me to type up a draft of memo to DCI
requesting tunas for coffee/cookie reception and check it out with Adelaide.
STAT When nd I met with 0, we decided to put out lights in main
hallway and cre it union hallway so that exhibits there would not be so much
in evidence -- also roping off both hallways -- met on 28 Sept.
STAT I Isaid he had heard throug office STAT
STAT a SDC group coming out in busses -- check what info STAT
STAT
STAT Talked to I who referred me to _ CD-6, Security, who told
me he thought no foreign journalists allowed unless special permission received
from DCI or some high authority.
STAT (Godar's boss) called and said he wanted information on when, who,
STAT
etc., an would get back to me with Agency policy on admitting forei journalists.
Spoke to Free and told him that we needed at least DOB or SS #'s. He told me all
would be in individual cars -- some carpooling. Could not make it at 1845 but
would try and have a rou of about 30 out here close to 1845 -- the rest would
STAT have to come later. then talked to him and explained that because we
tried to make the who a ing a little nicer for them, the problems have ensued.
STAT Il also spoke to him about foreign journalists and told him that they would
STAT not e allowed. II told him subject would be new model of i ntel 1 i gence.*-biv-9-01" STAT Talked to Memo on what is happening, what I want done and list of 4
names of people attending Is sent FIRST to Acting Chief, Industrial STAT
and Certification Branch, Clearance Division, then approves and STAT
STAT sends to who gives to receptionists and they (receptionists) are informed
STAT this way -- LL I AM GOING TO DO THIS.
office already has so that I don't have to get again from Free.
Talked to on Thursday, 29 September. He told me that any extra
people I would need for overtime (security men to guard hallways and receptionists
to badge visitors) would be paid for by Security (GSA funds - per STAT
They have done this before and would be no problem.
(872-1200)
"t"alked to Hank Wieland, Executive Secretary of DC Chapter of SDC, who called at
behest of Jim Free. Said he had a list of 50 people which he would have
alphabetized and have sent to us. Said he understood from Free that social
security #'s needed only for foreign journalists.
Told him I would get back to him on foreign journalists entering building.
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Have ordered 200 press kits to hand out to attendees -- Florence handling
Spoke to Hank Weiland and he told me all the trouble he was having in checking
social security numbers and/or date of birth (this did not get through to Free
when he sent out his notice). I ca'dled Howard and asked him to check and see
if Security could dispense with this requirement. Howard called back and said
all they would require -- JUST FOR THIS ONE TIME!! -- is full name and affiliation.
Call Weiland and he extremely relieved. Is sending list of names (108 as of
yesterday evening) to me in morning mail. Weiland said there would be approx. 150.
STAT I __j told me he has arranged for 2 receptionists and for security men
in business suits to stand guard down hallway. Has also arranged for group
to exit through Main Entrance -- security people will be there also.
STAT Do I need F_ I to add to receptionists??
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STAT
STAT
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Told has said andi said he would prefer we kee it the
same way i as been I give list to im and he hand-carries it to Il and STAT
gets approval, I: said o.k.
Talked to Hank Wieland who told melhe is with Independent Telephone Association
and Jim Free is Washington correspondent for the Birmingham (Alabama) News.
This is a Newhouse. chain paper. Free has his office in House press gallery.
Wieland believes Free only correspondent here.
Talked to Free who agreed to introduce our welcoming speaker at the function.
I told him I would send him a bio on speaker and a note outlining what he
should say about the speaker.
Asked office to send me a bio on so that I can send A
his, eusan to Free. ( STAT
Received list of names in 1100 mail on Friday, 7 October. Gave copies to Hetu,
Gavecopy to or security check with memo.
Talked to Wieland who told me he would have to check off on his list and get
money from people who haven't paid 'yet. Talked with and we decided STAT
to tell Wieland that he can stand in the entrance of a auditorium and check
the people off as they come in. Then I will ask Free to tack on a statement
at the end of his intro to the effect that the people who haven't paid can see
Hank in the Rendezvous Room. CALL HANK!!
Talked to Hank and we agreed on Free tacking on statement about payment and me
giving Hank a copy of a list of attendees that the receptionist has checked off.
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Wait for Blake to say yes -- if no, check with Malanick
Wait for money approval to come back from
Find out from Free how many people
0
Tell Free names are due right now and stragglers should be called in or they
won't be on the list and, hence, won't be able to get in the building.
Tell Free no cameras or tape recorders or foreigners allowed in building --
all US citizens
STAT
How are they coming -- busses or individual cars?
Participants should have their driver's licenses (or other identification) ready
so that receptionists can check to see if, indeed, they are the right person
-Order coffee/cookies when exact number known and confirm need for 3 (if 3 needed)
EDR people in Rendezvous Room
Tell Free to try and get here at 1845 so that admittance procedure will flow
a~more smoothly -- people will need extra time to get in STAT
-"order 2 receptionists and use (from office) ~~~
as other two receptionists have one receptionist /Kathy; one receptionist
-1 1 1 --"-1 - 'ej -? _-7-1 F7T
STAT
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STAT Met with Dat 1500 on Friday, 7 October. He has three (maybe two) GSI
servers for Rendezvous Room, coffee and cookies in the amount stated before
13 1/2 gal and $23 cookies. GSI will only charge us for what we use. He has
arranged for air, rest rooms, moving furniture, cleaning rugs the night before,
and cleanin
u
afte
d
g
p
rwar
.
FOR MEETING ON TUESDAY with HETU,
What do I want on stage??
STAT
Free will introduce Hetu
Q&A session
Lectern.-
Chretien gives snpprh `Ul
Hetu will make welcoming remarks and introduce
will give short CIA speech
STAT
STAT
STAT
STAT
Table with stand mikes or on people -- I think stand mikes
Should Free remain on stage? I think not -- think 2 seats should be reserved
in front for him and his Mrs.
Do I want Shotgun Mikes'?' Everyone will be seated in center section. I will have
'de shotgun mikes.
will usher and I will greet and make sure all goes well by receptionists.
STAT will give me extension for Rendezvous Room so that I can call them from
Auditorium (DCI's chair) and tell them when meeting about to break up.
After it's over, Tom will get bill from GSI and send to me. I go to Admin and
ask for money and then pay Tom with either cash or check.
STAT GO TO SEE after Tuesda ting. He nd I will go to Auditorium and
STAT look ov ing. Notify -- they want to go with us.
?iHi Spoke too on Tuesday morning. Number of cafeteria
I should call when the group is about to come. They are plugging a phone in
the Rendezvous Room in case we need it -- II
STAT
TAT
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