HMB MEETING MINUTES - 7 OCTOBER 1985

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000100060006-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 22, 2016
• Document Release Date: March 18, 2011
• Sequence Number: 6
• Publication Date: October 9, 1985
• Content Type: MEMO

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ROUTING AND RECORD SHEET
SUBJECT: (optional)
HEADQUARTERS MANAGEMENT BOARD (HMB) MEETING MINUTES - 7 OCTOBER 1985
FROM: EXTENSION NO.
EXECUTIVL ARY
HEADQUARTERS MANAGEMENT BOARD (HMB) DATE
10 OCTOBER 1985
3E14HQ
TO: (Officer designation, room number, and DATE
building) OFFICER'S COMMENTS (Number each comment to show from whom
RECEIVED FORWARDED INITIALS to whom. Draw a line across column after each comment.)
1? MR. H. FITZWATER
DEP. DIR. ADMINISTRATION
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FORM ~1 O USE PREVIOUS
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CONFIULN I IAL
MEMORANDUM FOR: Headquarters Management Board Members
Executive Secretary, Headquarters Management
Board (HMB)
SUBJECT: HMB Meeting Minutes - 7 October 1985
1. The HMB was convened by the Chairman, Mr. J. Taylor,
the Executive Director, at 0900 hours on 7 October 1985 in Room
7D32 Headquarters. Members present were Messrs. H. Fitzwater,
Deputy Director for Administration; R. Gates, Deputy Director
for Intelligence; C. George, Deputy Director for Operations;
and R. E. Hineman, Deputy Director for Science and Technology.
2. The following items were brought before the board:
a. SUBJECT: Request for Change (RFC) R0001-Agency Space
Allocation Document
DISCUSSION: This RFC requests a new document, The Agency
Space Allocation Document, be placed under configuration
management control of the Headquarters Management Board (HMB).
In addition, the RFC proposes delegation to the Facilities
Management Board (FMB) approval authority for changes to the
document when all directorates affected by the change are in
agreement.
CONCLUSION: The board approved the RFC as submitted.
b. SUBJECT: FY 87 Headquarters Facility Space Allocation
Decision.
DISCUSSION: Mr. H. Mahoney, Director of the Office of
Logistics, briefed Option 5, "Change at NHB: ODE, OC, OIS, OIT
Move Out and DI, DO & CAMS Move In", which he had previously
briefed to senior management of each directorate. He then
presented a new option, Option 5A, (Included as Attachment B)
which was a modification of the Option 5 in that it left Office
of Development and Engineering in the New Headquarters Building
(NHB) and removed Office of Finance and others from the NHB.
The new option did not, however, satisfy the Directorate for
Intelligence and Directorate for Operations requirements to be
located at headquarters.
CONFIDENTIAL
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CONFIDENTIAL
HMB Meeting Minutes - 7 October 1985
Mr. Mahoney informed the board of a requirement to increase
the space allocated to the Polygraph Division (OS/PD) by 100%.
He pointed out that if the Polygraph Division remained in the
Original Headquarters Building (OHB) then elements on the first
floor adjacent to OS/PD would have to move since the only
economical thing would be to build additional OS/PD space
adjacent to the space they now occupy. The only other course
of action would be to move OS/PD outside the OHB to an external
location. The sense of the board was that they should not be
moved to an external location on a permanent basis.
Mr. Taylor asked for opinions from the members concerning
the options presented by Mr. Mahoney. The majority agreed that
Option 5 as presented was the best choice. Mr. Hineman
suggested that a further option be examined to at empt to
consolidate all of the DS&T in a location such as
Others mentioned that OTS should stay at
Headquarters'to better serve the DO. Discussion centered
around the relative costs and merits of locating the DS&T in a
"cluster" configuration. Mr. Fitzwater noted that there is a
requirement, after 1990, to locate another 100,000 sq. ft. in
an external facility for computer space. The collocation of
that facility with a DS&T requirement might be attractive. Mr.
Gates favored seeking a single building for all activities
outside the Headquarters facility. He suggested that part of
the funds for consolidating external space into one facility
might be made available by reprogramming funds from each of the
directorates on an equitable basis.
CONCLUSION: The board approved Option 5 and assigned two
action items to the Director of Logistics: 1) To investigate
the requirements of the DS&T for space in an external facility
or in a "cluster" arrangement and identify possible solutions;
and 2) Develop options for the growth of OS/PD in OHB to
approximately 25,000 square feet. (Action Items are included
as Attachment A.)
3. SUBJECT: Proposed Topics for Next HMB Meeting
DISCUSSION:( suggested to the board three
topics for a possible meeting in November. The topics were 1)
Discussion of Recommended Solution for FY86 Space Requirements,
2) Recommendation to Freeze Renovations to the ORB from April
1986 to the Date of NHB Occupancy, and 3) Headquarters
Construction Program Update. Mr. Gates expressed concern that
the wording of the second topic seemed to imply that no changes
could be made to the OHB during a period when in fact changes
would necessarily have to be made.
CONFIDENTIAL
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WNI-IUtN I IAL
HMB Meeting Minutes - 7 October 1985
After discussion, it was agreed that the intent of the
recommendation was to prevent unnecessary changes to areas that
would be changed again as a result of the backfill into the
OHB. It was pointed out that, at a minimum, progress reports
for each of the action items assigned should also be topics for
the meeting. A meeting will be planned for early November.
NOTE: Please submit any corrections to these minutes within
three working days of the date of this memo to the
Configuration Management Staff (CMS) room 3E14. If no
corrections are received by the end of that time
period these minutes will be considered as approved as
written.
Attachments: A/S
Distribution:
Orig. - HOME/CMS Official
1 - Executive Director
1 - DDA
1 - DDI
1 - DDO
1 - DDS&T
1 - D/L
1 - C/Home
CONFIDENTIAL
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CONFlUtN I IAL
HMB ACTION ITEMS
The following is a summary of HMB action items as of 7 October 1985:
A. Completed Items:
H063-1 Convene the Facilities Management OL/HOME
Board (FMB) - due
4 April 1985
H063-2 Prepare and Submit for Approval OL/HOME
A Space Allocation Baseline
(By Directorate) -
due 15 April 1985 (slipped to
26 September 1985)
H063-4 Revise the Headquarters Configura- OL/HOME
tion Management Plan to Include on
the Facilities Management Board
Representatives from DI, DO, and
DS&T due 29 March 1985
H063-3 Prepare and Submit a draft of OL/HOME
FY97 Snare Allocation Plan -
due 3 February 1985
H280-1 Investigate solutions for the DS&T OL/HOME
external space requirements -
due 6 Nov 85.
H280-2 Develop options for OS/PD 25 KSF OL/HOME
growth requirements in the OHB -
due 6 Nov 1985.
CONFIDENTIAL
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