SUGGESTION ON HOW TO DO OUR JOB BETTER: WRITE A GUIDE TO THE REGULATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000100070023-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 22, 2016
• Document Release Date: March 10, 2011
• Sequence Number: 23
• Publication Date: February 14, 1985
• Content Type: MEMO

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DDA SUaJ~CT E1LE COPY
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2/26/85
Per our discussions on 26 February, here is a
copy of"Suggestion on How To Do Oar, Job Better: White
-"'~' a Guide to the Regulations. DDA comment ~ are
contained on the attached routing slip "Hope we
are not too negative." This memo went to the EXDIR
on 26 February so it will probably be a few days
_~ before we are officially tasked by-him for a
response. I would appreciate your advice and
suggestions on how we should address this
suggestion. I will have the DDA Plans Staff pull
together a DA response.
STAT
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STAT
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2/25/85
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I have pulled the DDA Copy and tasked D/OIS Y ~OF
for comment. We had "pocket edition" of
Regulations in 1958 but it was dropped because
these overviews caused repeated misinterpretations
and cost employees money out of pocket.
There is a current drive by "Sr Mgmt" to condense
regs, i.e.~ but our basic regs must have
citations of Public Law, etc. We have DDA
specialists available to each component to make
sure employees understand the regs, i.e., travel
entitlements.
Let's see what) advise. I am sure we will
hear more about this attached suggestion.
00 NOT use this form as a RECORD of approvals, concumanees, disposa~
clearances, and similar actions
OPTIONAL FORM 41 (Rw. 7-76)
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ROUTING AND TRANSMITTAL SUP
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(Namt
STAT
STAT
STAT
STAT
STAT
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acls - lo~a~85
14 February 1985
MEMORANDUM FOR: Director of Central Intelligence
Deputy Director of Central Intelligence
Executive Director
Deputy Director for Administration
THROUGH:
FROM :
SUBJECT:
Deputy Director for Intelligence
Chief, Arms Control Intel?igence Staff
Arms Control Intelligence Staff
Suggestion On How To Do Our Job Better: Write a Guide to the
.. . .
1. Suggestion: Write one handbook which provides a gist of all Agency
regulations. The handbook should be written clearly and accurately while
conveying the meaning and intent of the regulations. It should be
app~rop~iate~y cross-referenced and fully indexed. One copy should be provided
2. Procedure for Implementing Suggestion: Select a qualified writer
interested in carrying out this suggestion. The writer need not, and probably
should not, have any experience in writing legalistic language. The writer
would gist each section of the regulations (1 have attached an example; note
the savings in words from about 630 to 160). Ensure that the appropriate
elements in the DDA review the draftft f~curacy. The writer could cross-
3. Costs: The cost would be the time it takes a writer to do the task
and the cost of publishing and distributing the book. I li ve a good writer
could gist each book of regulations in three weeks.
4. Pa offs: The payoffs would be impossible to quantify but could be
far-reaching, readily available handbook for each worker would heighten
employee awareness and understanding of Agency rules and regulations, and
should result in employees consulting the regulatory books more frequently and
more effectively. This would likely result in greater employee compliance
with Agency procedures and thereby improve the coherence and excellence of
CONFIDENTIAL
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I.~JIVF 1 UtN I t AL
Agency performance. (A similar handbook guide could be written for existing
Executive Orders). Furthermore. employees would be grateful to management for
taking the effort to hel em loyees understand the regulations; this gratitude
could improve morale. ~ - p 25X1
Attachments: As stated
CONFIDENTIAL
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STAT
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