BRIEFING AND INVITATION ON REDESIGN OF ELEMENTARY AND SECONDARY EDUCATION DATA PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000300310021-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 22, 2016
• Document Release Date: November 12, 2010
• Sequence Number: 21
• Publication Date: May 17, 1985
• Content Type: MEMO

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24 May 1985
OP, called
re the attached. She did not think
it should of been forwarded to Personnel.
I told her to forward her copy to OTE.
called OTh re meeting
on 28 May which is mentioned in memo.
No one from OTE will be going.
This is for your information.
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 i 1TMls NW_ TRANSMITTAL MR
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#1 - Pat
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(PLS ADVISE ES AND EO/DDA IF ANYONE
WILL BE ATTENDING THE SUBJECT MEETING.)
ACTION
INFO
DATE
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Chm/NIC
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OO NOT on this form es e RECORD of
OPTIONAL~F~ORN 41 (ROv. 7-76)
R i CI 01-11.2.1
FYI: This no was-received in Exec Registry on
the afternoon of 22 May.
TO #6: Please handle as appropria
ES if anyone is to attend
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UNITED STATES DEPARTMENT OF EDUCATION
OFFICE OF THE DEPUTY UNDER SECRETARY
FOR INTERGOVERNMENTAL AND INTERAGENCY AFFAIRS
May 17, 1985
To : Heads of Federal Departments, Agencies, Commissions
From : A. Wayne Roberts, Deputy Under Secretary for
Intergovernmental and Interagency Affairs
Subject: Briefing and Invitation on Redesign of Elementary and
Secondary Education Data Program
You are invited to attend, or assign a representative to attend,
a briefing arranged by the Federal Interagency Committee on
Education (FICE) on the redesign of the National Center for
Education Statistics' (NCES) elementary and secondary education
data program. The briefing, to be conducted by NCES staff, will
focus on the redesign process and a discussion of particular
ways in which your views may be received. It will be held on
May 28th at the Brown Building, Room 823, 1200 19th Street,
N.W., from 2:00 - 4:00 p.m.
We want to make sure that all Federal agencies that have an
interest in data for elementary and secondary education have an
opportunity to attend this meeting and participate in the
redesign efforts.
The objective of NCES in this new activity is to design a
10-year program of data collection from institutions and indi-
viduals to be implemented beginning in the fall of 1986. The
program will provide data about public and private schools,
teachers, and students. In light of the magnitude of this ob-
jective, comments are being sought from education experts,
school districts, educational associations, state executives
and legislators, and the Congressional as well as the Execu-
tive branch of the Federal Government.
I have attached information which describes the program. If you
have additional questions about the NCES project, please contact
Leslie J. Silverman at 202/254-6245.
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ATTACHMERr B
THE EL TARY/SECON y y EDUCATION DATA ACQUISITION FRO MM
National Center for Education Statistics
The data sources and data sets that comprise the 1985
plans are described in the material that follows. program and future
The three principal ways the Center organizes data are:
1. Contractual agreements with data
sources (SFA's) under which the ces such as State education
administrative records into sources compile data from
specified reporting formats.
2. Voluntary response sample surveys conducted by mail.
3. Interagency agreements with other federal
agencies unde
agencies provide specified data sets and tabuiocnsich these
The various components of the current
acquisition
in terms of the population of inquiry, program are described below
periodicity, and the data get included chary level, and
I. Common Core of Data (CCD)
The Co mron Core of Data is the primary source of basic statistical data.
The data obtained are derived from administrative records maintained by
the SEh s. Each SEA compiles these data into the
transmits these reports to the Center rr formats and
per the contra cctuaibed tual agreements.
Part I, Public School Lhiverse
Population of inquiry: Public schools
sourcege Census
Spey level : State Education Agency administrative records
:
Periodicity Annual ual
update of universe, triennial update of-
Data set selected data elements
Identity of LEA that operates the school*
School name and address*
Fall membership
Full-time equivalent number of classroom teachers
T'pe of Operation
Type of school
Grade an
*Updated annually - closed schools deleted,
new schools added.
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Part II, Local Education Agency (LEA) Universe
Population of inquiry: Local education agencies as defined in*the
Education Consolidation and Improvement Act,
PL 97-35
Coverage : Census
Source : State education agency administrative records
Summary level : kcal education agency
Periodicity : Annual update
Data set : Identification number that links LEA universe to
other oatponents of CCD
Name and address of agency
Operating/hon-operating Status (operates or does
not operate schools)
Fiscal status (independent or dependent upon a
parent goverrxaent for spending authority)
FIPS code of county in which administrative
office is located
Agency type code (local school district,
supervisory union, regional education service
agency, etc.)
Part III, Local Education Agency Nonfiscal Report
Population of Inquiry: Local education agencies
Coverage : Census
Source : State education agency administrative records
Summary level : Local education agency
Periodicity : Annual
Data set : Agency identification number
Full-tire-equivalent number of (Pte-K, R, 1-12)
Number of schools q crated by the agency
Part IV, Public School District Finance Report
Population of inquiry: Public school districts (Regional education
service centers and other LEA's are excluded
from coverage.) .
Coverage : Census
Source : State education agency administrative records
Summary level : School district
Periodicity : Annual
Data set : Revenues by source (local, intermediate, State,
and federal)
Current expenditures by major function
(instruction, support services, and
noninstructional services)
Other users of funds (debt service, construction,
etc.)
Special exhibits including amounts received from
property taxes, tuitions, and intergovernmental
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Part IV. continued.
transfers, etc., amounts spent for salaries,
interest on debt, employee benefits, etc.
Part V, State Aggregate Nonfiscal Report
Population of inquiry: State education agencies and other State agencies
that provide resources to support LEA's
Coverage : Census
Source : State education agency administrative records
Summary level : State
Periodicity : Annual
Data set : Full-tine-equivalent number of LEA enployees by
major assignment category
Fall membership by grade-level groupings
?amber of high school graduates from day programs
for preceding school year
Part VI, State Aggregate Fiscal Report
Population of inquiry: State education agencies and other State
that provide resources to support LEA'sncies
Coverage Census
Source : State education agency administrative records
Summary level : State
Periodicity : Annual
Data set : State aggregate- LEA revenues by source (local,
intermediate, State, and federal)
State aggregate- School district current
expenditures by major function (instruction,
support services, and noninstructional
services)
State aggregate- Other agency current
expenditures for and on behalf of school
districts by major function
State aggregate- Special exhibits including
expenditures for employee benefits and other-
fixed charges and food services
State aggregate- Average daily attendance (as
defined by each State in law or regulation)
II. Sample Surveys
In addition to the Common Core of Data, the Center conducts a series of
sample surveys to obtain additional information and data on public and
private elementary and secondary education. These surveys are
described below.
Private School Survey
The private school surveys vary with respect to the data set. A core
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Private School Survey continued.
of school summary data, however, will be camron to each survey in
the series. Supplements to this core will be designed to obtain more
detailed data of current interest needed to address emerging-policy
issues. Private school surveys are planned for school years ending in
edam n wnb
r~
e
Population of inquiry: Private elementary and secondary schools,
(1983-84) excluding nursery schools that do not serve
Coverage
pupils above the kindergarten level.
: National representative sample of 1500 schools
from a list; additional sdnools found in
canvass of 75 geographic areas.
Private school administrators (future surveys
ma or include response from teachers, pupils,
varents)
Summary level : School (possibly individuals in future surveys)
Periodicity : Biennial (school years ending in even numbers)
Data not (1983-84) : Fall membership by specified grade categories
Pull-time-equivalent number of ezloyees by
major assignment category
Number of teachers by:
highest earned degree
years of experience
selected ~ tiara rates ~ intervals
charged by instructional level
Specified program offerings and student
enrollments in each
Estimated revenue from specified federal
prograw sources and student participation
Selected school characteristics such as
admission requirements, disciplinary
policies, length of day and school year, etc..
Amber of high school graduates in preceding
year
Other miscellaneous information about the
school
Public school survey
The public school surveys will vary with respect to the data set. A
core of summary data, however, will be common to each survey in the
series. Supplements to this core will be designed to obtain more
detailed data of current interest needed to address emerging policy
issues. These surveys are planned for school years ending in odd
numbers.
Population of inquiry: Public elementary and secondary schools
.Coverage : Nationally representative sample of 2600
schools, and approximately four teachers
from each school.
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Public School Survey continued.
Source : School administrators and teachers (future
surveys may include responses from students
and parents)
Summary level : School or individual Periodicity : Biennial (school years ending in odd numbers)
Data set (1984-85) : Fall membership -
Design capacity of the school
Minority enrollment as a percent of total
enrollment
Full-time-equivalent number of employees by
major assignment category
Grade an of pupils served
Student membership by major subject matter
field
Number of high school graduates
School average SAT/ACT scores and percent of
seniors tested
Number of volunteers by activity category
Information on teacher incentive plans
Miscellaneous other school and program
characteristics
Individual teacher responses..
Highest earned degree
College credits by subject matter field
Information an additional training
Years of experience
aching assignments and class enrollments
Detailed information on hours spent during a
week on specified activities
Compensation
Personal characteristics
Recent College Graduates Survey
This survey is designed to obtain information on employment and
earnings of persons receiving degrees in the Preceding year. A
aanponent in this survey obtains more detailed information about
graduates who sought and/or found employment in schools or school
districts.
Population of inquiry: Recent college graduates
Coverage : Nationally representative sample of 300
colleges and universities and 15,000
graduates
Source : Individual graduates
Summary level : Individuals aggregated to national estimates
Periodicity : Triennial
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Recent College Graduates continued.
Data set : The data set varies from year to year. It
includes personal information such as age, year
of degree, award, type of degree#, etc. It also
includes data on current employment,,._
occupation, salary, and if teaching, more
detailed information on specific assignments.
Survey of Teacher Dan" and Shortage
This survey is designed to obtain data an the nuaaber of teachers who
terminate e!ployment in a school district or school, the number of new
hires, the number of positions that could not be filled, recruiting and
employment practices, etc.
Population of inquiry: Public school districts and private school
Coverage : Nationally representative sanple 3,540
educational institutions; 2,540 LEA's; 1,000
Source : Schoolat administrators
Summery level : School district or school aggregated to
National estimates
Periodicity : Biennial
Data set (1983-84) : Number of budgeted teaching positions
fmiber of vacancies
Number of continuing teachers filling positions
by certification status
Nnaber of new hires
Matrix format description of teacher incentive
PAs
Full-time equivalent number of teachers by
subject matter assignments by certification
status
High School and Beyond
High School and Beyond is a national longitudinal study of cohorts of
1980 high school sophamres and seniors. Questicnnaries and cognitive
tests were administered to students and follow-ups are planned to
determine what happened to these students after high school cotpletian.
Population of inquiry: High school studmhts, their parents and school
administrators
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High School and Beyond continued.
Coverage Nationally representative sample of:
1,015 high schools
27,118 sophomores in first follow-up
11,227 1980 seniors in first follow-up
10,370 teachers
1,015 administrators
3,700 parents per cohort
Source ?
School administrators, students#, and parents
Summary level : Individual response aggregated to national
estimates
Periodicity : Unspecified
Data set : Self-reported student characteristics
Self-reported student opinions and aspirations
Cognitive test scores
Self-reported student activities
High school training for 1980 sophomores
Postsecondary transcripts of 1980 seniors
SAT scores for 1980 seniors
ASVAB scores for 1980 seniors
Student financial aide and guaranteed student
loan records for 1980 cohort in postsecondary
institutions for each of four years following
high school graduation.
Library/4edia Center Survey
This survey series is designed to obtain information about library and
media centers serving eleimentary and secondary schools, as well as
other library facilities and services.
Population of inquiry
(1985-86 survey) : School library/media centers
Coverage : Nationally representative sample
1,700 private schools
4,500 public schools
Source :
Summary level Library/media center administrators
Library/media center responses aggregated to
national estimates
Periodicity : As needed
Data set : Number of holdings by major category including
title and volumes
Descriptive information an services provided
Full-time-equivalent number of staff employees
by major assignment category
Expenditure data for acquisitions
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III. Other Agency Data
The Center enters into interagency agreements to obtain data that can
be more efficiently acquired by "piggy-backing" surveys conducted by
other Federal agencies. The best example of this approach is
illustrated by the Center's acquisition of data from the Current
Population Survey conducted by the Bureau of the Census. Under these
agreements, the Center may obtain data tapes, prescribed tabulations,
or a combination of both types of data sets.
The utilization of surveys such as the Current Population Survey
permits the Center to obtain cross-tabulations of data that would
otherwise require independent, complex, multiple-stage, and costly
survey designs.
Acquisitions that employ this mechanism vary from year to year
depending upon need and budget contraints. The single survey described
below is one that has been employed for a rnanber of years to establish
a time series of comparable data. Other data sets have been obtained
in other similar efforts. largely an a one-time basis.
Preprimary F.nr+ollments of Children 3 - 5 years old
The October Current Population Survey obtains data about the households
surveyed, characteristics of the household head, family income, and
other data relevant to elementary/secondary education. In addition to
household characteristics, the survey includes a supplement that
obtains data about individual members of the household. One component
of this survey includes data on household members enrolled in schools
and colleges.
Population of inquiry:
Coverage
Source =
Summary level :
Data set
Children 3 - 5 years old
Nationally representative sample
Households
Households aggregated to national estimates
Characteristics of head of household
Family characteristics
Occupational and labor force status of parents
Age and race/ethnic origin of children
School enrollment of children 3 - 5 years old
by level, control, type of program, etc.
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VARIABLE
CURRENT EL ARY/SEO p. RY EDUCATION DATA ACQUISITIONS
Coverage Periodicity Source or Summary level
Sanple Census Annual Other Tea. Sch. LEA State Nat
Fall Membership
Public by:
Grade ....................... X X
Grade group ................. X X
Percent minority...... X
--
Subject matter x
area......... X X*
Program ..................... X X X*
School total,... 0009000 sees. X................X.............X.................. X X*
Private by:
Percent
r..ity............ X X X
Instructional X X*
Pz+o9raun....... X ....... ................X................................X*
Average Daily Attendance
Public ................................X........X............................X......X.......
Full-lTi e-Equivalent Mrnber of Staff
Teachers by level........... X X
Other, by major assignment.. X X X X
Teachers by school..................X................ X X
Private: X .............X.....................
T
e
achers b
lev
l
y
e
........... X
Other, by major assignment.. x. . . . . . . . . . - - - -X X*
Bleacher Characteristics
Public and Private
Education and experience.... X
Certification status........ X
x
x
X*
Training and retraining..... X
Assignment and activities... X
x
x
x*
Salary & other compensation. X
x
x
x*
Opinions/attitudes:
X
X
X*
Facilities & support ...... X
Programs & curriculum..... x
x
x
X*
x
x
X*
Finance
Public:
Revenues by major source....
Current expenditures by
X
X
X*
X
major purpose .............
Intergovernmental transfers.
Employee benefits...........
Revenues from property
X
X
X
X
X
X
X*
X*
X*
X
taxes ....................
Other sources of funds......
Other uses of funds.........
X
X
x
X
X
X
X*
X*
..,k
*--local School District (LSD); not local Education Agency (LEA)
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CURRIIM EI NVM/S Ry =JC ICN M= ACQ1S 'ICUs
Finance, contd.
Public
Coverage Periodicity
Sanple Census Annual Other
Source or Summary Level
Tea. Sch. LEA State Nat
Facilities acquisition.... X X
Interest on debt.......... X X
--Estimated revenue by
selected
Federal program source.. X X X*
Source of funding for
selected programs........X .......................X................................X*
School Characteristics
Public and private
Program offerings........ X X X*
Subject matter offerings
by Program ............. X X X*
High school graduates.... X X X X x X*
Incentive plans
Private .............X.......................X......a.........................X
Tluition charges.......... X X
Discipline policies...... X X
Admission policies.......... X .......................X..............................~~.X*
Teacher Preparation and
Placement
(went College Graduates)
Highest earned degree....... X X X X-
Placement after graduation.. X X x X*
Ltirrent assist.......... X X X X*
Current earnings............ X X X X*
Ha`nbe_rr newly qualified to
each........... ..............X.......................X........X.................t.....
Teacher Demand and Shortage
Rzaber of positions to be
filled..... ............... X X X*
Nunber of positions vacated. X X X*
Number of teachers that
returned .................. X x x*
Number of new hires......... X x X*
Alanber of assigned by
subject matter fields, by
certification status...... X X X*
Incentive plans by field.... X X X*
Incentive plans by purpose ..... X .......................X........................ .. ......X*
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CURREW III NTARY/SECwDARY EWCATIcN rATA AC=SITIONS
Coverage Periodicity Source or Summary Level
Sample Census Annual Other T1ea. Sch. LEA State Nat'l
Student Characteristics
Cognitive skills........... X
Occupational/other _ X*
aspirations .............. X X X*
Self-reported interest/
activities ............... X X X*
Placement after QraAua*4o n v
Attitudes/opinions......... X
Course-taking patterns..... X X
Program participation...... X X X X*X*
Achievement levels ........... X .......................... X...............................X
Library/Media Data
Number of holdings by
type of holding..........
Staffing by major
X
X
X*
assignment...............
X
X
X*
Services provided..........
X
X
.1*
Usage ......................
Expenditures for
X
A
X*
acquisitions .............
X
X
,t
Number of acquisitions by
type of acquisition......
X
X
X
X*
*-National estimates generated from sanple survey data.
NOM: -If coverage equals census, lowest level of siannary may be aggregated to any high level
summary.
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