SECRETARIAL PAY PLAN

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000400400048-6
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 7
• Document Creation Date: December 22, 2016
• Document Release Date: March 25, 2011
• Sequence Number: 48
• Publication Date: April 5, 1985
• Content Type: MEMO

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DATE
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1101-0119-
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1. Action Requested: Your approval of the recommendations contained in
paragraph 3 to establish a new pay level for Agency secretarial positions and
to revise the Agency Secretarial Grade Pattern.
2. Background: Since the revision of the Agency Secretarial Grade
Pattern in 1980, which established a secretarial position at the GS-07 level
to support GS-15 level supervisors, there has been persistent concern on the
part of both secretaries and managers over the corresponding grade compression.
With the 1980 revision, the Secretarial Grade Pattern now has a built-in
anomaly since GS-15 supervisors and SIS-1/2 supervisors are both authorized
GS-07 level secretaries. In many cases, the anomaly has resulted in the
secretary to a SIS-1/2 supervisor being responsible for reviewing the work of
a secretary to a subordinate GS-15 level supervisor. Although it is clear
that the secretary to the SIS-1/2 supervisor in such a case has greater
responsibility than the secretary to the subordinate supervisor, a solution
within our Agency position classification system has been evasive.
During the Position Management and Compensation Division (PMCD) survey
of the secretarial occupation in the Summer of 1984, the problem of compression
at the GS-07 level again surfaced as a major concern and a contributing factor
to a morale problem throughout the Agency. Although the study found that the
problems within the secretarial occupation go far beyond this single issue,
the GS-07 compression problem is clearly on the minds of all secretaries and
managers; it is real; and it can be dealt with separately from the other
issues articulated in the study. The other issues will be the subject of a
separate memorandum.
When the decision was made in 1980 to revise the Pattern, PMCD made it
clear that the compression would be aggravated at the GS-07 level. However,
in terms of the position classification issues involved, PMCD believed that
the change in the Pattern was necessary to recognize the level of
responsibility inherent in secretarial positions serving the GS-15 level
supervisor. It was also necessary to clearly differentiate the level of
R5'- 1076
APR 5 1985
MEMORANDUM FOR: Deputy Director of Central Intelligence
Executive Director
Deputy Director for Administration
General Counsel
Comptroller
FROM: Robert W. Magee
Director of Personnel
SUBJECT: Secretarial Pay Plan
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SUBJECT: Secretarial Pay Plan
responsibility in this secretarial position from other clerical positions
having lower levels of responsibility.
It is now clear that there is a quantifiable distinction in
responsibility between the secretary to a GS-15 and the secretary to the
hierarchically more senior SIS-1/2, although this difference is insufficient
to support a GS-08 classification for the secretary to the SIS-1/2 and an
upward adjustment for all other senior secretary positions. This conclusion
takes into account the factors common to all federal positions, and also the
additional demands that are placed on our employees in terms of the rigorous
security requirements for appointment to an Agency position, lifestyle
restrictions, and the requirement for periodic polygraph examinations.
The solution to this problem is an alternative to the current Agency
Secretarial Grade Pattern which would establish a new level, GS-07B, with pay
rates between the GS-07 level and the GS-08 level for the secretary to the
SIS-1/2. Movement to the new GS-07B level would mean a promotion equivalent
to a one step pay increase for the secretary, and would establish a clear
upward movement in status. Establishment of this new level is within the
authority of the DCI under Section 8 of the CIA Act; it can be accomplished
quickly; it can be accomplished without an increase in the Agency average
grade; and the cost will be only approximately $250,000 per year.
The alternative to this proposal,. upgrading the SIS-1/2 secretary to
GS-08, would begin to skew our internal position alignments and contribute to
serious interoccupational inequities. Furthermore, such an upgrade of the
Secretarial Grade Pattern would cost approximately $1,000,000 per year, and
would require an increase in the Agency average grade of about .07 point from
our currently approved 10.90. The Agency currently has an unapproved
requirement for an average grade increase of .07 points to meet other
requirements already approved by PMCD through the position classification
process. The Comptroller has submitted a request for an increase in our
average grade to 10.96 for FY 86 to help meet our current requirements. A
request for an additional .07 point and $1,000,000 to support a general
secretarial upgrade likely would not be well received by the Office of
Management and Budget. Approval of our proposal, on the other hand, will
serve the needs of the Agency and of the secretarial population, without
distorting the classification system or leading to the problems of a general
upgrade of the Pattern, while at the same time providing a strong message to
the Agency secretaries that management is sensitive to their concerns, and
intends to act.
3. Recommendation: I recommend you approve the following actions:
a. Establishment of the Secretarial Pay Plan (Attachment A), with a
level GS-07B added between GS-07(now GS-07A) and GS-08, with promotion to the
2
ADMINISTRATIVE - INTERNAL USE ONLY
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ADMINISTRATIVE - INTERNAL USE ONLY
SUBJECT: Secretarial Pay Plan
new level to be equivalent to at least one step at the GS-07A level. The
effective date of the new plan will be the beginning of the first pay period
after approval of this recommendation. Attachment B shows General Schedule
pay rates prior to the Secretarial Pay plan.
b. Revision of the Agency Secretarial Grade Pattern to link the
GS-07B secretary to the SIS-1/2 supervisor (Attachment C), with the effective
date of the new Pattern to be the date of the approval of this recommendation.
Robert W. Magee
Robert W. Magee
19 APR 1985
Comp ro er Date
- Burke
17 APR 10
General Counsel Date
/// Uarry E. Pft2vvat 2 3 APR 1985
Deputy Director for Administration Date
Executi'e'Director l/
APPROVED:
M Mr on
/s/ John N.
2 4 APR d~ii
1 MAY 1985
Deputy Director of Central Intelligence Date
AnMTMTQPP7mT1M - TMmL'nn1'T Tint, -1-
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 Sanitized Copy Approved for Release 2011/03/25: CIA-RDP88G00186R000400400048-6
AGENCY SECRETARIAL GRADE PATTERN
(GS-07A/B Plan)
jGrade Increment
1
2
3
4
5
6
7
8
9
10
-iGS-06
535
16,039
16,574
17,109
17,644
18,179
18,714
19,249
19,784
20,319
20
854
GS-07A
594
17,824
18,418
19,012
19,606
20,200
20,794
21,388
21,982
22,576
,
23,170
GS-07B
626
18,782
19,408
20,034
20,660
21,286
21,912
22,538
23,164
23,790
24,416
GS-08
658
19,740
20,398
21,056
21,714
22,372
23,030
23,688
24,346
25,004
25,662
GS-09
727
21,804
22,531
23,258
23,985
24,712
25,439
26,166
26,893
27,620
28,347
GS-10
800
24,011
24,811
25,611
26,411
27,211
28,011
28,811
29,611
30,411
31,211
GS-11
879
26,381
27,260
28,139
29,018
.29,897
30,776
31,655
32,534
33,413
34,292
GS-12
1054
31,619
32,673
33,727
34,781
35,835
36,889
37,943
38,997
40,051
41,105
'GS-13
1253
37,599
38,852
40,105
41,358
42,611
43,864
45,117
46,370
47,623
48,876
ADMINISTRATIVE - INTERNAL USE ONLY
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Attachment B
GENERAL SCHEDULE (GS)
Per Annum Rates
Effective 6 January 1985
Grade
1
2
3
4
5
6
7
8
9
10
Incremenn
GS-01
9,339
9,650
9,961
10,271
10,582
10,764
11,071
11,380
11,393
11,686
Varies)
GS-02
10,501
10,750
11,097
11,393
11,521
11,860
12,199
12,538
12,877
13,216
Varies
GS-03
11,458
11,840
12,222
12,604
12,986
13,368
13,750
14,132
14,514
14,896
382
GS-04
12,862
13,291
13,720:
14,149
14,578
15,007
15,436
15,865
16,294
16,723
429
GS-05
14,390
14,870
15,350
15,830
16,310
16,790
17,270
17,750
18,230
18,710
480
GS-06
16,040
16,575
17,110
17,645
18,180
18,715
19,250
19,785
20,320
20,855
535
GS-07
17,824
18,418
19,012
19,606
20,200
20,794
21,388
21,982
22,576
23,170
594
GS-08
19,740
20,398
21,056
21,714
22,372
23,030
23,688
24,346
25,004
25,662
658
GS-09
21,804
22,531
23,258
23,985
24,712
25,439
26,166
26,893
27,620
28,347
727
GS-10
24,011
24,811
25,611
26,411
27,211
28,011
28,811
29,611
30,411
31,211
800
GS-11
26,381
27,260
28,139
29,018
29,897
30,776
31,655
32,534
33,413
34,292
879
GS-12
31,619
32,673
33,727
34,781
35,835
36,889
37,943
38,997
40,051
41,105
1054
GS-13
37,599
38,852
40,105
41,358
42,611
43,864
45,117
46,370
47,623
48,876
1253
GS-14
44,430
45,911
47,392
48,873
50,354
51,835
53,316
54,797
56,278
57,759
1481
GS-15
52,262
54,004
55,746
57,488
59,230
60,972
62,114
64,456
66,198
67,940
1742
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ADMINISTRATIVE - INTERNAL USE ONLY
AGENCY SECRETARIAL GRADE PATTERN
Current
GS-07A/B Plan
DCI
GS-13
DCI
GS-13
DDCI
GS-12
DDCI
GS-12
SIS-06
GS-11
SIS-06
GS-11
SIS-05
GS-10
SIS-05
GS-10
SIS-04
GS-09
SIS-04
GS-09
SIS-03
GS-08
SIS-03
GS-08
SIS-1/2
GS-07
SIS-1/2
GS-07B
GS-15
GS-07
GS-15
GS-07A
GS-14
GS-06
GS-14
GS-06
ADMINISTRATIVE - INTERNAL USE ONLY
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