OVERTIME USE AND PROJECTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000400460042-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 22, 2016
• Document Release Date: March 7, 2011
• Sequence Number: 42
• Publication Date: May 2, 1984
• Content Type: MEMO

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MEMORANDUM FOR: Executive Officer, DDA GJ~ Sao
LL ad-
FROM: Daniel C. King
Director of Logistics
SUBJECT: Overtime Use and Projection
1. In light of recent concern expressed about the level
of overtime use and its growth in the Directorate, the Office
of Logistics has reviewed its overtime experience and its
projected requirements for the balance of FY-84. We con-
centrated on the three functional elements which account for
most (over 93%) of the dollar volume of this Office's overtime
use: Logistics Services Division (LSD - 41%), Printing and
Phi aphy Division (P&PD - 29%), and
23%)
2. Overtime data for LSD has recently been computerized.
The system is not yet programmed to provide the detail
comparative data we desire. Summary comparative data (FY-83
vs FY-84) is available only-for Pay Periods 3 through 8.
During this period overtime performed for internal LSD functions
increased 14.6% (up 2,417 hours), primarily involving escort
duty for the, as yet, uncleared commercial. cleaning crews that
have begun to replace. GSA cleaners. This increase can be
expected to continue--indeed, to grow--as further cleaning
and maintenance functions are assumed by commercial contractors
during the balance of FY-84. In the first half of FY-84,
approximately 67% of LSD's overtime was for such internal functions.
The remaining 33% was to meet requirements from other components,
particularly. for motor pool and courier services. Overtime for
other components'' requirements increased 8.6% from FY-83 to
FY-84. We. assume this increase will continue.
an~
OHFIDE1 It L
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SUBJECT: Overtime Use and Projection
3. Tab A provides statistical reports on overtime use
by P&PD for FY-83 and the first half of FY-84. Less than 10%
of the overtime in P&PD is incurred to meet OL requirements.
Most overtime has been in support of DDI, ICS and DDS&T, and
has been occasioned by a combination of an understrength
personnel position and growing customer requirements. Recent
recruiting efforts have been reasonably successful, and the
understrength problem should be at least alleviated in the
balance of FY-84. Growing customer requirements will probably
continue. The overall P&PD overtime requirements are believed
to have peaked by mid-FY-84, and should decline in the balance
of the year.
5. Given the continuing strong.demands for support to
other components by the three OL elements reviewed above, we
believe OL,overtime requirements on balance will continue at
approximately the current pace. This will result in an overall
increase in FY-84 over FY-83 of about 30%, or a total overtime
requirement of about $2,400,000. Your estimate of a 40% increase
based on projections of the March figures alone is probably a
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SUBJECT: Overtime Use and Projection
bit high due to distortions arising from use of an unusually
active base period. We will continue to monitor overtime use
closely, and to restrain its use whenever possible. However,
25X1 the sustained demand for support, printing services,
and the conversion from GSA to commercial maintenance and
operation of the Headquarters Compound does not offer any real
potential for reduction in overtime use through this Fiscal
Year.
Daniel C. King
Distribution:
/Orig & 1 - Addressee
1 - OL/B&FB/Official
1 - OL/B&FB/Chrono
1 - OL Files
1 - D/T. C'hrnnn
25X1 OL/B&F4
(2 May 1984)
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18 April 1984
MEMORANDUM FOR: Chief, Budget & Fiscal Branch, Office of Logistics
Printing Photography Division
Office of
,
Logistics
STAT
SUBJECT: Printing & Photography Division, Office of
Logistics (P&PD/OL) Overtime Usage
1. Ken, please find attached statistical information con-
cerning P&PD's overtime usage in.Fiscal Years 1983 and 1984.
The primary need for overtime has always been to accommodate an
understrength personnel situation. The second basic reason for
overtime expenditures is to accommodate increasing production
requirements. The last. Table depicts the significant production
increases in the Division's workload over the last two years.
Looking at only requisitions received, the Division's workload
has increased by 130. Further, the type of work has shifted to
more complex production processes, e.g. multi-color printing and
color photographic processing.
2. We are gaining on the understrength situation and believe
that our final overtime usage for FY 1984 will equate to a 25%
increase over FY 1983. Given the significant increase in pro-.
duction requirements and the need to satisfy critical intelligence
requirements, I submit that the projected increase is reasonable.
It amounts to approximately .04% of the Division's total available
annual manhours.
Attachments:
As stated
OL - 11073-84
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