MEMO (SANITIZED) ON COMMERCIAL VEHICLE PURCHASE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G00186R000700870011-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 22, 2016
• Document Release Date: July 15, 2010
• Sequence Number: 11
• Publication Date: October 8, 1985
• Content Type: MEMO

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I MEMORANDUM FOR:
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5EDITIONS
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Mike,
GJ10 Hqs Bldg
HOME OL
Attached is a copy of all the correspondence and
reference material on the D/ICS request for c mmercial vehicle
purchase. talked to of the ICS on 5
September and informed him that the request, as proposed, has
been turned down, and also told him what had to be done to
justify and get approval for commercial acquisition of a
replacement vehicle.
We're really applying a liberal interpretation of the
rules if we go the commercial purchase route on a routine
replacement vehicle buy that should be planned for well in
advance and handled through GSA channels. The commercial
purchase option is supposed to be reserved for real emergencies.
The DDA is standing firm on the issue of buying a "no
frills" Class III vehicle for the ICS.
Would be haoov to discuss he ma ter further if you
like. Call me on
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DDA 85-0962
30 August 1985
MEMORANDUM FOR: Director of Logistics
FROM: Harry E. Fitzwater
Deputy Director for Administration
SUBJECT: Replacement of D/ICS Automobile
REFERENCE: Memo to D/OL fr DDA, dtd 4 Dec 84, Subject:
Purchase of Motor Vehicles (DDA 84-3469/1)
1. The conditions of the referenced memorandum still apply. The DDCI has
stated clearly our directions and I strongly concur with his decision. We are
all aware of the problem of flaunting the DCI''s special authorities on this
issue.
2. As you will recall, the only reason given by ICS for the 1983 Delta 88
was that the driver, could not fit behind the steering wheel in
a smaller car. We were on very shaky ground by purchasing that car. Since
is gone that no longer applies.
.3. If the ICS car meets the criteria for replacement, then it should be
replaced with a Class III vehicle. As you know, we are on shaky ground by
even approving that size car. No frills, i.e., wire wheels should be approved.
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26 August 1985
ILLEGIB
Subject: Comments on ICS Request for Replacement of 1983
Oldsmobile Staff Car
The Agency excuses itself from Federal property
management regulations, which require purchase of vehicles
through GSA, in emergency situations. In such situations,
vehicles are procured commercially by GPB/PD.
As a matter of routine, commercial purchase of vehicles
for Agency Deputy Directors has been authorized since
dependence on unreliable transportation by these senior
officials is deemed an "emergency".
Even then, certain standards have been adhered to
regarding the class of vehicle acquired and the types of
optional equipment authorized. (see the attached DDA
memorandum dated 3 Dec 84). It appears that the ICS has
already shopped for and located a particular vehicle to be
acquired for the Director, ICS' use. The Delta 88 is a Class
IV Large/6 Passenger Sedan, and as described includes several
options not approved by the DDA (e.g., stereo radio, wire wheel
covers, tilt steering wheel, etc.).
Also, if the D/ICS is authorized the same class of
vehicle as that authorized for a Deputy Director, it should be
noted that the last two vehicles purchased for DD's were Class
III Midsize/5 Passenger Sedans (the type cited in the 3 Dec 84
DDA memorandum). (In Jan 85 an Oldsmobile Cutlass Supreme was
purchased commercially for the DDS&T, and more recently a
Pontiac 6000 for the DDO). (Class z)
Based on the information in the attached ICS memorandum,
the following points should be resolved before acquiring their
replacement vehicle commercially: (1) the ICS should submit a
memorandum certifying that an emergency situation exists for
D/L approval (see LI 45-3-35 attached),( 2) a determination
should be made regarding the class of vehicle authorized for
the D/ICS, and (3) a requisition (Form 88) describing the
appropriate class of vehicle and minimum options required
should be submitted to PD so that the requirement can be
competed between various local car dealers.
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3 r"
ME1,,pgpNDUM FOR:
Director of Logistics
FF M
Larry E. Fitzwater
Deputy Director for Administration
SUBS=:
purchase of motor Vehicles
REFERENCES:
A.
B.
Memo to D/OL fm DDA, dtd 28 Nov 1984,
Same Subject (DDA 84-3469)
C MB Bulletin No. 84-17, Supplement No. 1,
Subject: 2901 Reductions
1. I spoke with the DDCI and., with due consideration of reference B, he
concurs with me in upgrading the class of vehicles authorized for purchase and
use for the four Deputy Directors to Oldsmobile, Cutlass Supreme. These
vehicles should-be purchased with only "standard" accessories: automatic
transmission, power brakes, power steering, air conditioning, tinted glass,
twin remote mirrors, intermittent wipers, standard radio, and rear window
defogger. windows, ~electricsseats1etcu~aras wire wheels, e not authorized. radios,
electric wi
2. All other vehicle procurements for senior Agency officials such as
independent office heads who are authorized official vehicles will be limited
t6-the Chevrolet, celebrity or the Pontiac 6,000. We should standardize the
type of vehicles in our sedan fleet to the extent possible to achieve
uniformity of spare parts and maintenance Operation. In view of the budgetary
limitations and the fact that most modern automobiles are just broken in at
60,000 miles, I believe it prudent to have the motor pool certify Than
automobile must be replaced at 60,000 miles?or the 6-year lacement
should be done prior to your approving the purchase of any rep
vehicles.
3. Reference A asks the Director of Logistics to hold up on any purchase
of vehicles for official Agency facilities in the metropolitan D.C. area.
While this guidance remains valid, and reference B still must be dealt with, I
defer to the Director of Logistics to purchase vehicles, including those for
to meet requirements as he deems appropriate.
the metropolitan D.C. area,
Please consider that the Agency Office of the Comptroller is appealing to CND
to propose 1985 reductions in all categories cited in reference B. This
appeal has not been acted upon, and we still face up to a 24.1% reduction for
operation, maintenance, management, leasing, acquisition, and disposal of
vehicles.
Barry F'.
ALI Portions SE A
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C. U LN l 1 U L n 'a A. /t
Logistics
Instruction
LI 45-3-35
October 1984
SUBJECT: MOTOR VEHICLE ACQUISITION,: REGISTRATION, AND LICENSING
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
1. PURPOSE AND SCOPE
This instruction establishes Office of Logistics (OL)
policy concerning the acquisition of motor vehicles, their
registration, and licensing. . Part I concerns itself with
of ficia.:yehicies (paragraphs 2, .3, and 4) and Part II
with quasi-personal. vehicles (paragraph 5).
consolidation-of requirements.
a. All Government agencies are required by the Federal
Property Management Regulations (FPMR 101-26.501). to
acquire their official vehicles through the General
Services. Administration (GSA). GSA procures vehicles in
quantity several times each year and, because of the
volume, is able to obtain most vehicles 25 to 30 percent
cheaper than buying on an individual basis. The FPMR
states that procurement requires 210 to 330 days after
b. GSA has established a mechanism for expediting procurements
in emergency situations on an individual basis. The price
will be higher, but leadtime is reduced to approximately
C 0 N F I D E N T 'l A L
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J C O N F I D E N T I A J
October 1984
c. Under exceptional circumstances, vehicles may be bought
commercially under the special authorities of the DCI.if
operationally justified. The price will be even higher
than through the GSA-expedite channel, but leadtime is
greatly reduced.
3. -VEHICLE ACQUISITION
a. Acquisition Through GSA
(1)
(2) The Interdepartmental Support Branch, Supply Division,
will acquire these vehicles and, in accordance with
FMPR 101-26.501, must' certify that any acquisition of
a passenger vehicle is in conformance with Public Law
94163 and Executive Order 12003 (regarding
fuel-efficiency and economy standards). A request for
other than standard sedans and station wagons must be
justified.
b. Commercial Procurement
(1) In emergency situations where GSA's vehicle-expedite
channel is still too slow, commercial procurement will
be considered. The Operating Official must certify
that the circumstances justify commercial procurement
and the request must be approved by the Director of
Logistics. A valid justification might be hn urgent
replacement of a destroyed vehicle or a new and
unforeseen requirement to support intelligence
operations.
(2) The General Procurement Branch, Procurement Division,
will procure such vehicles from automobile dealers in
the local area. Commercially procured vehicles are
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DCI/ICS 85-7155 ?.
23 August 1985
MEMORANDUM FOR: Mr. Henry Mahoney
Director, Office of Logistics
Director, Intelligence Community Staff
SUBJECT : Replacement of 1983 Oldsmobile Staff Car for ICS
1. Action Requested: Request approval to replace the 1983 Oldsmobile
Staff car for the IC Staff.
2. Background: The subject car now has 54,241 miles and will reach the
replacement criterion of 60,000 miles within the next few weeks. The Staff
has experienced numerous mechanical problems with this car over the last month
and it has been very unreliable.
3. It is suggested that the present car be replaced with a similar
vehicle, i.e., a 1985 Delta 88 Oldsmobile. My preference is a 1985 model that
has been located at Olmsted Oldsmobile in Arlington, Va. This vehicle meets
the assigned standards for a Deputy Director of CIA.
4. Recommendation: Approval for the motor-pool to procure a replacement
car local -Ty in accordance with the attached requirements.
Attachment: As stated
APPROVED:
Director, Office of Logistics
All portions of this memorandum
are unclassified.
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NEW CAR REQUIREMENTS
1985 Delta 88 Oldsmobile
Power locks
Tinted windows
Trunk release
Rear-window defogger
Air conditioning
Outside remote mirrows - L - R
F-42 - firm ride pkg
Cruise control
Tilt steering wheel
Wire hub caps with locks
215-78-white tires
AM-FM stereo radio
Registration in Washington, D.C.
Type of Tags: DC rather than US Government
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