RESOURCE MANAGEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000700660035-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 27, 2016
• Document Release Date: December 6, 2011
• Sequence Number: 35
• Publication Date: August 6, 1986
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88GO1332R000700660035-5
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12 SEPT 1986
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Initials
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00 NOT use this form as a RECORD of approvals, concurrences, disposals,
clearances, and similar actions
Room No.-Bldg.
OPTIONAL FORM 41 (Rev. 7-76)
-+heribsd by GSA
FFMR (41 CFR 101-11.206
STAT
Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88GO1332R000700660035-5
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88GO1332R000700660035-5
ROUTING AND RECORD SHEET
FRO
EXTENSION
NO. ST
/SS
OED SS 115-86
DATE ST
6
August 1986
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
Chief, CMS/DO
2C42 HQS.
CONCUR
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APPROVE
6.
7.
4 to 5: 1 would _xecommend that
C/OED/SS
you-meet with Steve rather than ..
2S14 AHS
approve/disapprove this memorandum.
8.
We are already doing recommendation
7 in a number of MG jobs on a
rotational basis. This is one of
9.
the few short term solutions avail-
able but I do not see it as a good
source of future candidates.
10.
Recommendation 8 does not appear
feasible from the directorate level
Each DDA component establishes
11.
staffing riorities now and that is
what is struggling with. A S
DDA czar would not solve the
12.
personnel shortage and that is the
real problem.
13.
S
14.
15.
FORM 610 USE PREVIOUS
1-79 EDITIONS
Resource Manag ent
AT
AT
Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88G01332R000700660035-5
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88GO1332R000700660035-5
OED/SS 115-86
6 August 1986
MEMORANDUM FOR: Associate Deputy Director for Administration
VIA: Special Support Assistant to the
Deputy Director for Administration
Chief, Career Management Staff
Chief, Office of External Development
Support Staff
SUBJECT: Resource Management
1. Paragraphs seven and eight contain a recommendation for
your approval concerning DDA resource management.
2. One of the most frustrating and challenging problems
facing me in OED today is the inability of DDA components to
support us in terms of personnel assignments; i.e., finance,
personnel, logistics, etc. Each reassignment or vacancy must
be negotiated with the respective office with extensive
lobbying and compromises as delicate as the SALT Talks
themselves. As in the SALT Talks, one cannot predict the
outcome, and we usually hear the same excuses; i.e.,
understrength, can't clear anyone, next week, etc.
3. I have three longstanding critical vacancies out of 15
positions in our OED finance section. To further complicate
the problem - all my experienced finance officers are being
rotated at the same time (during the busiest part of the year)
and we have to return one officer after only two months because
of poor performance. All of these things tend to undermine
one's ability to provide the type of support deserved by the
components we serve. Many of my colleagues are also facing the
same problem and there doesn't appear to be any acceptable
solution in sight. Unfortunately, in the eyes of many non-DDA
managers, we are really talking about the DDA's credibility of
properly supporting the respective Directorates. I've found
Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88GO1332R000700660035-5
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88G01332R000700660035-5
all of this extremely bothersome in that I am first a DDA
careerist with tremendous pride in what we do and how well we
do it. However, we must have the resources to do our job and
we need to fill our vacancies immediately.
DISCUSSION:
4. Obviously, the best way to fill the various vacant
support positions is through proper staffing (recruitment and
training). However, this is a long-term solution and doesn't
provide any immediate help. I would propose that components be
able to fill non-critical support positions from within the
various Directorates. Believe this would be extremely
beneficial in terms of creating more upward mobility positions,
maintaining more stable environments, create a potential
resource of future support candidates, and having an immediate
impact on the DDA's credibility.
5. I am convinced that the above solution would work if
designed as follows:
A. Have the Directorates, in coordination with
support elements, identify those support positions
considered non-critical.
B. Establish valid job prerequisites which would
also coincide with entry into future support career
disciplines.
6. I would also recommend that the Agency establish a
priority rating for essential functions and be prepared to fill
vacancies according to that rating. For example, the
Afghanistan war effort could have a priority of IA, while a
another Directorate staff could be classified 4A. Once a basic
delta is established, vacancies would then be filled on a
formal priority rating with 1A having highest priority. This
priority rating would be established for the entire Agency in
coordination with the various Directorates. This system would
reduce a lot of the direct pressure currently received by the
various support components, and eliminate the ridiculous
negotiations now necessary.
RECOMMENDATIONS:
7. That components be authorized to identify, in full
coordination with respective DDA components, and fill
non-critical support positions from within their own
Directorates.
2
S E C R E T
Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88G01332R000700660035-5
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88G01332R000700660035-5
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~- LV, ,
Date
Date
8. That a prioritized formal rating be established by the
Agency for the various critical support positions and that they
be filled by the DDA accordingly.
I,DA- /C..Mc0
APPROVED:
Associate DD 7-A
*Concur with Recommendation 7. This is already being done on a case-by-case
basis with personnel assistants and processors. iI do not concur with
Recommendation 8. This has several bureaucratic obstacles--for example,
rapidly changing assignment/operational priorities, which at best will make
it awkward to administer such a system.
hDA e..#.-, ~.'
25X1 0"4,
Declassified in Part - Sanitized Copy Approved for Release 2011/12/06: CIA-RDP88G01332R000700660035-5