LABELING STANDARD FOR REMOVABLE ADP STORAGE MEDIA

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP88G01332R000800960017-1
• Release Decision: RIPPUB
• Original Classification: T
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: December 20, 2011
• Sequence Number: 17
• Publication Date: August 14, 1986
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2011/12/20: CIA-RDP88GO1332R000800960017-1
UTING AND RECORD SHEET
OFFICER'S
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COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
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building)
SA for Community Affairs
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FORM 610 USE ITIEEV PREVIOUS
1-79
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DIRECTOR OF CENTRAL INTELLIGENCE
Intelligence Information Handling Committee
WASHINGTON, DC 20505
p-
IHC/MM 86-6719
14 August 1986
MEMORANDUM FOR: IHC Members
Executive Secretary, Intelligence
Information Handling Committee
SUBJECT: Labeling Standard for Removable ADP Storage Media
1. Enclosed are copies of the Information Security Oversight Office's
(ISOO) proposed labeling standard for removable ADP storage media, forwarding
memorandum, and distribution list. They are forwarded to provide you a basis
for comparing ISOO's draft labeling specifics with the IHC proposal that was
sent to you previously. The distribution list identifies the points of
contact (POCs) in those agencies with which ISOO has been dealing.
2. You are requested to coordinate this matter with your ISOO
designated POC and be prepared to discuss it at our IHC meetings on 22 August
and 26 September. Our hope is to produce a consolidated Intelligence
Community position at-the September meeting and forward it to ISOO to meet
their 30 September deadline.
ire additional info
3. If You 7 1
Attachment:
As stated
rmation, please contact me at
STAT
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August'12, 1986
QRR~?T
Dear RSalutation?:
On January 23, 1986, I requested your views on a
Department of Justice suggestion concerning the issuance of
jackets and self-adhesive labels as standard forms for use
on diskettes containing classified information.
Based on the responses we received, we have decided to
proceed as follows:
SUGGESTION 1: STANDARDIZE JACKETS FOR CLASSIFIED
DISKETTES
We have decided against standardizing jackets for
classified diskettes. Jackets would have to be issued in at
least three sizes (3/ inches, 5h inches, and 8 inches) to
accommodate the principal diskette sizes now in use. Rapid
technology changes may create a need for additional sizes.
Further, standardizing jackets for classified diskettes does
not address the needs of other storage media such as reel
tapes, cassette tapes, cartridge disks, or microforms.
Under these conditions it would be very difficult to justify
the effort and the cost of standardization.
SUGGESTION 2: STANDARDIZE LABELS FOR USE ON CLASSIFIED
DISKETTES
We propose to standardize labels for use on diskettes
and other removable storage media. Most of the agencies we
surveyed consider labels essential to the protection of
classified information recorded on ADP media and see a need
to expand their use. Nonremovable labels affixed to ADP
storage media offer one of the most effective means of
identifying and protecting classified information.. Labels
enhance the protection of diskettes and other removable
storage media by facilitating their control and interagency
exchange.
Other factors also recommend standardization. A
significant number of agencies have been been using labels
for some time. These have been produced by the agency
itself or obtained from commercial sources. This has
created a situation similar to that existing prior to the
issuance of the standardized cover sheets: the labels vary
significantly in color and design, and their-arse, although
widespread, is certainly not universal. Standardization
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would bring uniformity and consistency as well as foster the
increased use of labels. The versatility of labels also
favors standardization; they can be used on all types of
removable ADP storage media as well as on other media, such
as micrographics material. Finally, we have learned that
printed labels are fairly inexpensive. We have received an
informal estimate placing the unit cost of labels as low as
10 cents.
We enclose draft designs of classification level-
specific labels. These labels are in colors matching the
Information Security Oversight Office (ISOO) cover sheets
for shielding classified information. We also propose
standardizing three other labels: (1) a generic "CLASSI-
FIED" label; (2) an "UNCLASSIFIED" label; and (3) a "Data
Descriptor" label. Standardization of the generic label
would satisfy a need that arises when processing classified
information in ADP systems. Persons using word processing
software to draft documents, for example, may be unable to
determine the correct level of classification because that
decision is the responsibility of an authorized classifier.
The generic "CLASSIFIED" label could be used to provide
protection for the recording medium until the classifier
could provide a more accurate classification. The
classifier could apply the more specific classification by
placing a second label over the generic one. At least three
labels can be stacked up on a diskette without interfering
with system functions.
We also propose standardizing an "UNCLASSIFIED" label
to meet the needs of a mixed environment. The enclosed
sample "UNCLASSIFIED" label is small enough so that it can
be wholly covered by a generic or a classification level-
specific label. Lastly, we propose to standardize a "Data
Descriptor" label as an option available to agencies that
maintain special access programs.
The directions on the labels are self-explanatory
except for the one prohibiting the downgrading of classified
ADP storage media. Since previously classified storage
media cannot be considered completely sanitized, the
intelligence community prohibits downgrading.
We obtained the basic design of the labels from the
Intelligence Information Handling Committee Staff, which has
been involved in developing standards for labels for classi-
fied ADP storage media for the intelligence community. The
Staff has been very helpful in sharing thelT designs and
expertise with ISOO. Use of their basic design has saved
ISOO considerable work. Their expertise has also helped
IS00 produce a better product than would otherwise have been
the case.
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We would like to have your comments on the proposed
labels either in writing or by phone no later than Septem-
ber 30, 1986. Calls should be directed either to Ethel R.
Theis or Laura L. S. Kimberly at 535-7251.
Sincerely,
Steven Garfinkel
Director
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@Salutation
Name
Title
Agency
Address
City
State
@Mr. McDaniel
The Honorable
Rodney B. McDaniel
Executive Secretary
National Security Council
The White House
Washington, DC 20500
@Mr. Alderman
Mr. Craig Alderman, Jr.
Deputy Under Secretary of
Defense (Policy)
Room 2E812, The Pentagon
Washington, DC 20301-2200
@Mr. McCormick
The Honorable
Robert J. McCormick
Administrative Assistant to the
Secretary of the Air Force
The Pentagon
Washington, DC 20330-1150
@Colonel Gallo
Colonel Anthony J. Gallo, Jr.
Director of Counterintelligence
Office of the Assistant Chief
of Staff for Intelligence
Department of the Army
Washington, DC 20310-1051
@Mr. Allen
Mr. Robert C. Allen
Director, Information and Personnel
Security Directorate
Naval Security and Investigative. Commarid (NSIC 211)
8621 Georgia Avenue
Silver Spring, MD 20910
@Mr. Levin
Mr. Meyer J. Levin
Special Assistant to the Director of Policy
ATTN: Q-4
National. Security Agency
9800 Savage Road'
Fort George G. Meade, MD 20755-6000
@Dr. Gilbert
Dr. F. Charles Gilbert
Acting Director, Office
of Classification
Department of Energy
Washington, DC 20545
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@Mr. Rubino
Mr. D. Jerry Rubino
Director, Security Staff
Justice Management Division
Department of Justice
Constitution Avenue and 10th Street, NW
Washington, DC 20530
@Mr. Ambassador
The Honorable
John R. Burke
Deputy Assistant Secretary
Classification/Declassification Center
Department of State, Room 2811
Washington, DC 20520
@Mr. Rogers
The Honorable
John F. W. Rogers
Assistant Secretary of the
Treasury (Management)
15th Street and Pennsylvania Avenue, NW
Washington, DC 20220
@Mr. Donnelly
Mr. William F. Donnelly
Deputy Director for Administration
- Central Intelligence Agency
Washington, DC 20505
@Dr. Burke
Dr. Frank G. Burke
Acting Archivist of
the United States
- National Archives and
Records Administration
Washington, DC 20408
@Mr. Stello
Mr. Victor Stello, Jr.
Executive Director
for Operations
- Nuclear Regulatory Commission
1717 H Street, NW
Washington, DC 20555@
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