INFORMATION AND MANAGEMENT SUPPORT STAFF WEEKLY REPORT FOR PERIOD ENDING 21 OCTOBER 1986

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000200220015-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: June 10, 2011
• Sequence Number: 15
• Content Type: MISC

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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 21 OCTOBER 1986
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(1) ICS (Inventory Control System). A TG technician has
completed the work on an RFC which creates the new PAC code
"OIT" in the ICS. The new PAC code in ICS is the result of
OIT's plans for a PC Software Store. The new PAC code will
allow OIT to place a direct order for software by calling an
approved vendor.
(2) LETTS (Logistics Employee Training and Tracking
System). A preliminary list of people to be given access to the
STATf,I V LETTS system has been submitted (OL/P&TS).
W These names were submitted with the request for two new
minidisks. The request asked that the users named be given
vlink access to the minidisks. One minidisk will contain the
LETTS database and the other will contain the system procedures.
(3) The OL Wang Systems Coordinator,) I is
attending Index '86 -- an equipment exposition and series of
seminars conducted by Wang Laboratories, Inc., in Boston this
(4) Key CONIF personnel have begun visiting selected
decentralized procurement teams. The DDI visit of 16 October
appeared to be very productive.
(5) Tra~ll~rg co~tet3 in tie use of-tie mailing label
STAT
STAT
Section/P&PD. Two more employees were trained in the use of the
system bringing the total trained to seven. No further training
is expected. The user manual begun last week for the mailing
label system has been completed and disseminated.
generation system for employees of the Dissemination
of his concerns.
B. CLAS
(1) ISAD Briefin : The CLAS Manufacturing Team briefed
Information System Audit Division, IG, on
questions raised by him regarding the functional evaluation of
MSA software packages. was satisfied with explanation
ADMINISTRATIVE - INTERNAL USE ONLY
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
A. DAS
No tasks assigned during this reporting eriod.
1. Progress Report on Tasks Assigned by th
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(2) Responses to Functional Evaluation: Responses from
STAT Procurement Division, Procurement Management Staff,
STAT 0 SD, were received this past week. These responses will
be analyzed by the CLAS teams, and briefings will be scheduled
to address concerns raised regarding functional capabilities.
One issue raised in each of the responses was a lack of
specif ici y in many areas, an a =arr demonstration
wou d be helpful. Demonstrations will be accommodated.
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(3) Comptroller Briefing: DC/IMSS briefed
DA representative to the Comptroller, on 16 October, on the
status of the CLAS initiative, FY 86 accomplishments, and FY 87
details.
objectives. A Memorandum for the Record has been written with
(4) MSA Image Conference: Five members of thekCLAS team
are attending a User's Conference in Denver, CO this week. They
will return on Thursday.
C. Regulations
(1) IMSS actions on regulations included the following:
(2)
ADMINISTRATIVE - INTERNAL USE ONLY
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ADN"`1ISTRATIVE - INTERNAL USE OxILY
WEEKLY REPORT FOR PERIOD ENDING 21 OCTOBER 1986
3. Projected Significant Happenings for Forthcoming Week
STAT
J (1) C/IMSS will conduct a visitation with logisticiansL_
u (OC/AMD/WBG/P&SB and OC/AMD/WBG/ENG) on Thursday 23 October 1
(2) C/IMSS will meet witnl
IJ(3 on 31 October 1986, regarding their review of OL ADP activities.
(3) MSA and Cullinet Trip: Representatives from the CLAS
teams, Office of Finance, Office of Information Technology, and the
Audit Staff will be visiting both MSA and Cullinet next week for the
purpose of re-assessing the package software of these two vendors.
The CLAS teams are assembling an agenda of concerns, functional
capabilities required, and questions to be addressed by the vendors.
(4) Records Management: The RMO/OL will attend a Directorate
No RMO meeting on Wednesday 22 October. The meeting will include
discussions on Vital Records, Privacy Act Requests, implementing the
new records control schedules, and the upcoming Agency Records
Management Officers Conference on 30 - 31 October.
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4. Perspective of Staff Activities During Forthcoming Week
(1) Planning and coordination efforts continued with individual
presenters, graphics designers, and the front office in preparation
for the next OL Quarterly presentation.
(2) The focus of the CLAS initiative at this time is two-fold.
The first issue holding our attention is the evaluation of the
functional report of MSA packages by the Procurement and Supply
components. The responses reflect considerable study by those who
evaluated the report, and have raised some legitimate concerns that
must be addressed either through software modification or procedural
change. The second issue is one dealing with the CLAS project's
relationship with OIT and OF from a system integration (technical)
and an "Agency System" (functional) perspective. The second issue
is one we're trying to resolve by re-examining MSA and Cullinet
functionality from Logistics and Finance points of view and from OIT
technical perspective. A meeting between the three offices is
scheduled for 5 November to resolve this issue to the satisfaction
of each.
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(3)
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