WEEKLY REPORT FOR PROCUREMENT FOR PERIOD ENDING 20 JANUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300250004-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 26
• Document Creation Date: December 27, 2016
• Document Release Date: December 3, 2012
• Sequence Number: 4
• Publication Date: January 20, 1987
• Content Type: MISC

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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
20 JANUARY 1987
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1. Progress Report of Tasks Assigned by the DCI/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. The Procurement Division, Office of Logistics, issued a
cost plus award fee letter contract to Logicon, Incorporated for
the continued development of the Secure Analyst File Environment
(SAFE) project. The letter contract provides funding in the
amount of $2,000,000 for work to be accomplished by the contractor
prior to definitization of the letter contract. Logicon's cost
proposal is undergoing audit by Commercial Systems and Audit
Division, Office of Finance, and negotiations are anticipated to
b. The Procurement Division, Office of Logistics, awarded
a cost plus fixed fee contract in the amount of $371,648 to
Booz-Allen-Hamilton, Incorporated, Bethesda, Maryland, to provide
software development and analytical support services to the
Integration and Analysis Staff of the COMIREX (Committee on
Imagery Requirements and Exploitation) Planning and Analysis
begin during March. (U)
Division. (U)
the typist becomes accustomed to our terminology. We plan to
start a second typist Monday, January 26, 1987. (U)
c. Procurement Division, Office of Logistics, initiated their
contract with Temporary Placement, Incorporated for word
processing/clerical services on 12 January 1987. The first week
of the contract went smoothly and was spent mainly on training the
word processsor user how to use our glossaries for our purchase
orders and delivery orders. Average production was 8.6 orders per
day, typed, printed, and assembled. We expect this to improve as
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d. On 16 January 1987, Procurement Division, Office of
Logistics, received an immediate acquisition requirement from the
Office of Communications. The user is requesting multi-plexers,
fiber optics, power supplies, and various electronic componets.
The units requested are included in the Office of Communications'
Standard Equipment List. A contract in the amount of $237,037.95
was awarded to Versitron of Washington, DC. A confirming order
was placed with the contractor on 16 January. The contracting
officer was able to obtain an anticipated delivery date of 15
April 1987. which meets Office of Communications' required
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3. Significant Events Anticipated During the Coming Wee :
None
4. Management Activities and Concerns:
None
C O N F I D E N T I A L
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STAT
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
14 January 1987 - 20 January 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week
A. The Office of Logistics, Printing and Photography
Division (OL/P&PD) is providing video support to the Women's
Advisory Group. The requested support is to Videotape their
scheduled meetings on 7, 14, 21, and 28 January in room 1E74
Hqs. The first two sessions have been completed without any
problems.
B. On Thursday, 15 January 1987, a member of the Office
of Logistics, Printing and Photography (OL/P&PD) met with
representatives of the Foreign Broadcast Information Service
(FBIS) APD Contract Management Staff, and a representative
of Computer Systems Management (CSM) Inc., creators of the
FBIS automated subscription system to discuss generation of
mailing labels for the dissemination of FBIS jobs. Items
included in this discussion were mailing label format,
presorting of mailing labels, output devices for labels and
other procedural issues. CSM will be developing the
necessary software to create the mailing labels. Further
monitoring of this project will continue.
C. Representatives of the Office of Logistics, Printing
and Photography Division (OL/P&PD) met with representatives
of Procurement Division to discuss the purchase and use of
generic brand toner and supplies in Agency copiers. Copy
machine vendors recommend using their own brand of supplies
in their copiers and are quick to blame the use of non-brand
supplies as the cause of copier problems if they are used in
their machines. While generic supplies are generally less
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expensive than vendor name brands, their use often requires
machine adjustment and performance is usually less
satisfactory. Procurement Division and P&PD are continuing
to discuss our concerns involving copier supplies and
hopefully a satisfactory resolution for the acquisition of
copier supplies can be agreed upon.
D. Several representatives from the Office of
Logistics, Printing and Photography Division (OL/P&PD)
toured the Government Printing Office (GPO) on Thursday,
January 15. The purpose of the tour was to look at the
Rachwal Super 70 Projection Platemaking System and to speak
with its operators to see if such a system could be
beneficial to P&PD. GPO has been using the Rachwal system
for several years with much success for text and graphic
publications.
E. Due to a lack of response from the Allied Plumbing
Shop, a representative of the Office of Logistics, Printing
and Photography Division (OL/P&PD) contacted the Office of
Logistics, Facilities Management Division, Operations Branch
(OL/FMD/OB) on 12 January to investigate a recurring water
leakage problem in G-77 of the P&PD Building. On 13
January, a FMD/OB Project Officer, inspected the G-77 area
and took with him photographs of the most recent leakage
occurrence. He was also referred to David Koritko, Allied
operations manager, and Carl, Allied Plumbing shop, for the
history of this leakage problem. On 14 January P&PD was
informed that an outside contractor, Universal Craftsmen,
was tentatively scheduled to excavate and repair (if
possible) this problem area on 22 January 87. P&PD will
monitor this activity.
III. Significant Events Anticipated During the Coming
Week
A. The next meeting of the Laser Disk Interest Group
will be hosted by the Office of Logistics, Printing and
Photography Division (OL/P&PD) on 27 January 1987 in
Headquarters Building Room lA07. This meeting will feature
vendor presentations by Cygnet Systems, Inc., and Sony
Corporation of America. The meeting will begin at 0915.
B. Representatives from the Office of Logistics,
Printing and Photography Division (OL/P&PD), will be
travelling to Boston, MA, on 22 and 23 January to view a
Rachwal 70 mm Projection Plate Making system and to discuss
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recent technological developments in the "computer-to-plate"
concept as reported by Camex Inc. It is anticipated that
this trip will provide guidance on whether the graphic arts
industry can now support the goals of P&PD's Digital
Prepress System, or if P&PD must allow additional time for
technology to be developed to support this project.
IV. Management Activities and Concerns:
STAT
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F. IBM Selectric Typewriter projections for the balance of
FY 87 and FY 88 were passed to Procurement Division this week.
IBM has promised availability of the Selectric through
October 1987. Projections were based on current demands and
issues for the past twelve months.
H. Su 1 Management Branch, Supply Division, personnel
visited to research FY
1979-1983 files. Documentation is being prepared to clear
numerous items from the Inventory Control System.
S E C R E T
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OL/NBPO WEEKLY REPORT - PERIOD ENDING 21 JANUARY 1987
1. Progress Reports on Tasks Assigned by the Senior Management:
None.
2. Major Events that Have Occurred During the Preceding Week:
STAT
STAT
STAT
a. The contract for realignment of Route 123 was formally awarded
by the Commonwealth Transportation Board of the Virginia Department of
Transportation on 15 January 1987. The New Building Project Office, OL,
is preparing 7morandim to th ffice of Finance to obligate $2.6M for
this effort.
b. The New Building Project Office, OL, provided final
specifications for ten 415hz motor generator sets to the Office of
Information Technology (OIT) on 13 January 1987. OIT will procure these
units for installation in the New Headauarters Building. This procurement
action is estimated at $355K.
c. Starting 21 January 1987, traffic at the George Washington
Memorial Parkway (GWMP) entrance will be rerouted because of construction
at the GWMP Security Control Center. Traffic at the entrance will be
altered for approximately three months. All non-badged personnel will be
requested to use the Route 123 entrance.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
STAT
Chief, New Building Project Office
D/OL
C/FMD/OL
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 S E C R E T
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REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 20 JANUARY 1987
1. Progress Report Tasks Assigned by Senior Management:
None.
2. Major Events That Have Occurred During the Preceding Week:
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acquired the entire floor, General Services Administration will
incorporate the 9,953 square feet in its lease on the remainder of
the building, effective 1 February 1987. Charges for the first
floor should be included in the FY-87 second quarter SLUC bill at
d. Chamber of Commerce Building Lease - Office and
classroom space on the first floor of the Chamber of Commerce
Building has been acquired in small parcels since November 1985
under the Agency's direct leasing authority. Now that we have
approximately 113.47 per square foot.
S E C R E T
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SUBJECT: Real Estate and Construction Division Weeky Report for
Period Ending 20 January 1987
g. Chamber of Commerce Building, Parking - The Agency has
a total of 323 on-site parking spaces available for Office of
Training and Education (OT&E) use at Chamber of Commerce
consisting of 75 spaces provided under GSA's lease and 248 spaces
leased through Dominion Management. The Dominion on-site parking
lease has just been renewed at a monthly rate of $9,920 or $40.00
per parking space. In addition, Dominion has arranged to lease 65
spaces at a nearby commercial parking lot making a total of 388
parking spaces available to OT&E. Allied Maintenance Corporation
is currently studying the feasibility of "end-to-end" parking
which could further increase the effective number of parking
spaces available at Chamber of Commerce.
Building was handcarried by a representative of Real Estate and
Construction Division to Dominion Management. The renovations
include the ground, first, and second floors of the Chamber of
h. Chamber of Commerce Renovations - On 15 January 1987,
a solicitation package for renovations of the Chamber of Commerce
Commerce Building. Dominion Management is expected to submit
their cost proposal on or before 28 January 1987.
2
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SUBJECT: Real Estate and Construction Division Weekly Report
for Period Ending 20 January 1987
i. Ames Building Renovations - The Real Estate and
Construction Division has accepted Dominion Management's proposal
in the amount of $12,372 to vault room 336 in the Ames Building
for the Office of Information Services. The contract is expected
to be awarded on 21 January 1987 with work scheduled to begin ten
days later.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
3
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FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 21 JANUARY 1987
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1. Status of Tasks Assigned by Senior Management:
a. The Executive Dining Room has been tasked by the
Acting DCI to prepare and serve a working breakfast for eight
at 0745 hours on Wednesday, 21 January. The breakfast will be
prepared and serve
2. Major Events That Have Occurred During the Preceding
Week:
a. The Headquarters Building partial power outage
that was conducted on 16 January during the 1900-2300 hours was
accomplished with no major problems. The purpose of the outage
was to tie in the new Normal 208 Volt feeder that will supply
the new North B/B Room electrical distribution system located
at the old North Loading Dock.
b. Engineering Branch, Operations, briefed NBPO on
the need to upgrade the NHB Honeywell management system
computer. The upgraded computer would facilitate the
development of a computerized operation and maintenance system
to include all buildings on the Headquarters compound.
c. The Disposal Section of Building Services Branch
destroyed 44,000 pounds of classified trash from Headquarters
and 117,940 pounds from outlying buildings. A total of 5,000
pounds of burn waste was destroyed at the Andrews Air Force
Base incinerator. Allied transported 21 loads of Somat waste
to the landfill.
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f. The Passenger Vehicle Section of the Motor Pool
transported 1,193 passengers during the past week.
g. On Monday, 12 January, the Mail and Courier Branch
provided special support to the National Security Council (NSC)
located in the Executive Office Building. Ninety-six boxes of
material were picked up from the NSC and transferred to the
Agency's Records Center
h. On Wednesday, 14 January, the Mail and Courier
Branch provided special support to the Director of Logistics.
3. Upcoming Week:
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a. The Passenger Vehicle Section of Motor Pool Branch
is s 69 passengers during the upcoming
week.
4. Management Activities and concerns:
a. The New North Loading Dock opened during the week
with limited service to the LOC, Allied's Jackson Building, and
BSB's classified trash trucks. A recurring difficulty involves
defective bay doors and dock levelers.
b. Motor Pool Branch management has asked for
volunteers from the Passenger Vehicle Section's drivers to fill
the 3-11 shift on an 8-hour permanent basis for the Visitor
Center Shuttle. The driver would be required to drive a 36
passenger bus, as well as a 15 passenger van and must be a
reliable individual.
Chief
Facilities Management Division
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21 January 1987
MEMORANDUM FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics Activities for
the Period Ending 20 January 1987 (U)
1. Events of Major Interest That Have Occurred During the
Preceding Week:
b. OL reports that the contract for realignment of
Route 123 was formally awarded by the Commonwealth
Transportation Board of the Virginia Department of
Transportation on 15 January 1987. The New Building Project
Office, OL, is preparing a memorandum to the Office of Finance
to obligate $2.6M for this effort.
c. OL reports that, beginning 21 January, traffic at
the George Washington Memorial Parkway (GWMP) entrance will be
rerouted because of construction at the GWMP Security Control
Center. Traffic at the entrance will be altered for
approximately three months. All nonbadged personnel will be
requested to use the Route 123 entrance.
d. OL reports that the Headquarters Building partial
power outage which was conducted on 16 January during the
1900-2300 hours was accomplished with no major problems. The
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purpose of the outage was to tie in the new Normal 208 Volt
feeder that will supply the new North B/B Room electrical
distribution system located at the old North Loading Dock.
f. OL reports that, with the acquisition of the
entire first floor of the Chamber of Commerce (C of C)
Building completed, the General Services Administration
intends to incorporate the 9,953 square feet into the C of C
lease, effective 1 February. Charges for the first floor will
be included in the second quarter FY-87 Rent bill at
approximately $38,000. A solicitation for the renovation of
the ground, first, and second floors of the C of C Building
was presented to the building's management firm, Dominion
Management. A proposal is expected on or before
28 January
g. OL reports that the Agency has a total of 323
on-site parking spaces available for Office of Training and
Education (OTE) use at Chamber of Commerce consisting of 75
spaces provided under GSA's lease and 248 spaces leased
through Dominion Management. The Dominion on-site parking
lease has just been renewed at a monthly rate of $9,920 or
$40.00 per parking space. Dominion has arranged to lease 65
additional spaces at a nearby commercial parking lot, making a
total of 388 parking spaces available to OTE. Allied
Maintenance Corporation is currently studying the feasibility
of "end-to-end" parking which could further increase the
effective number king spaces available at Chamber of
Commerce.
h. The Printing and Photography Division, OL, is
providing video support to the Women's Advisory Group. The
requested support is to videotape their scheduled meetings on
7, 14, 21, and 28 January in Room 1E74 Headquarters. The
first two sessio s have been completed without any problems.
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 ADMINISTRATIVE 1NTTE NAL UbE UNLY
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T
PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 20 January 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
CONIF input 153 contracts and 99 amendments during this past
week. CONIF is working with Procurement Management Staff (OL/PMS)
on the restructured alphas due to be implemented soon.
b. Training:
The in-house training course (Management of Defense
Acquisition Contracts Basic) continues into its third week.
c. Procurement Management Review (PMR):
STAT
STAT
STAT
STAT
STAT
Division, Office of Finance, has been designated as the second
member of the PMR team.
Deputy Chief, Commercial Systems and Audit
d. Acquisition Planning
the Program Analysis Staff, Office of SIGINT Operations (PAS/OSO),
met with from
DS&T, to discuss the acquisition planning process in relation to
(1) the program/budget process, and (2) the strategic planning
process. also from PAS/OSO, is assigned to develop
strategic planning for O. These activities could help OL/PMS in
the acquisition planning and acquisition strategy development.
e. Expert Systems and Artificial Intelligence (AI):
During off hours,
tapes on expert systems and AI.
viewing until 23 January in the
viewed a series of Deltak video
These tapes are available for
f. Meetings:
(1) Two members of CONIF visited the National Photographic
Interpretation Center's (NPIC), DS&T, contract team to review
procedures and data input requirements.
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SUBJECT: OL/PMS Weekly Report for the Period Ending 20 January 1987
(2) The Chief, CONIF briefed contractor (General Electric
Company) personnel on the data collection process and requirements
of the CONIF system. The intent was to see if bar coding could be
implemented in order to expedite the process.
g. Newsletter
The second edition of the newsletter has been sent to the
Printing and Photography Division, OL, for printing. Distribution
of the newsletter is scheduled for 21 January.
h. Coopers and Lybrand (C&L) Update:
On 14 January, the Chief, PMS/OL briefed the Inspector General
(IG) on the C&L recommendations and progress made to date. There
was a meaningful exchange of dialogue with the IG, especially
concerning his interest in the Procurement Executive's role in the
upcoming changes.
i. IBM Personal/Portable Computers (PC):
A memorandum was drafted and reviewed for approval to purchase
an IBM PC 3270, plus peripherals and software for OL/PMS.
j. Project Officer's Handbook:
The Chief, Systems Development Division, Ground Systems Group
(SDD/GSG), OSO/DS&T has been directed to upgrade the OSO/GSG/SDD
Project Officer's Handbook. It may be desirable for OL/PMS to
work with OSO/GSG/SDD and others in DS&T in the development of an
Agencywide version of this handbook.
STAT
1. One Face to the Contractor:
On 20 January, the Chief, PMS/OL met with the Chief, Contracts
Staff, NPIC/DS&T, and a representative of Production and Services
Contracts Branch, Procurement Division, OL, to discuss the Agency's
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 ADMINISTRATIVE INTERNA
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SUBJECT: OL/PMS Weekly Report for Period Ending 20 January 1987
approaches to contracting with Allied Maintenance. This meeting
was a follow-on meeting between the Chief, PMS/OL and the Chief,
Contracts Staff, Facilities Management Division (FMD), OL, wherein
the work breakdown structure for Headquarters was reviewed and its
acceptance by Allied confirmed. The other affected teams are
reviewing the FMD approach for application as appropriate for
their respective contracts.
3. Upcoming Events:
None of a significant nature.
4. Management Activities and Concerns:
None of a significant nature.
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 20 JANUARY 1987
1. Progress Report on Tasks Assigned by the DCI/DDCI:
Memorandum of Agreement: The Memorandum of Agreement between
OL, OF, and OIT has been coordinated between the project managers of
each office and will be forwarded to the Office Directors this week.
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
(1) The GE Core team has concluded their activities at the
Logistics Operations Center (LOC) studies in the functional
areas of Test and Inspection, Transportation Management, Small
Purchases and Inventory. The GE Core team is now starting to
focus on the remaining focal points in the OL. The GE core team
members have been introduced to the focal points in FMD/OL and
P&PD/OL.
(2) FARS I I(TG) submitted a new version of
the FARS Detailed System Requirements Document (DSRD) to the
IDSB for comments and suggestions.
B. Planning
(2) In response to a request from the Executive Assistant
to the DDA (EXA/DDA), IMSS solicited information from the
Defense Advanced Research Projects Agency (DARPA) concerning
SIMNET, an advanced research project for interactive simulator
networking. A report on the progress of the SIMNET project is
being prepared for submission to the EXA/DDA.
(3) IMSS completed the OL Five-Year Plan FY 87-91. The
plan will be submitted today (20 January) for D/L approval.
(4) Topics for the upcoming OL Quarterly to be held 26 and
27 February have been selected. IMSS has begun preparation of
the script for "Highlights of OL Activities", which will be one
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WEEKLY REPORT FOR PERIOD ENDING 20 JANUARY 1987
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of the topics covered. IMSS will meet with scheduled presenters
later this week to coordinate preparation of slides and briefing
format.
C. CLAS
(1) Meeting with Cullinet: Representatives of OL, OF, and
OIT met with Cullinet analysts on Monday, 19 January to discuss
the implications of installing package software and having an
initial operating capability of 1 October 1988. It is obvious
that the task is very ambitious but do-able, and will require
considerable effort on everyone's part. The group discussed
implementation plans, tasking, resources, timelines and
schedules, and staffing. The next step is scheduling meetings
between functional analysts from Cullinet and our project team
members, to begin designing an implementation plan.
2 Meeting with Procurement: DC/IMSS met with Jim
Chief, ADO&E, Procurement Division to discuss the
process fo contracting with Cullinet for the Logistics
packages. was very helpful and the project is under
way.
D. RECORDS MANAGEMENT
The RMO/OL and two representatives from OIS met with the
C/DCB/SD to discuss ASAPS, the Agency Standard Accountable
Property System. The information gathered will be used to
develop machine-readable (electronic) records schedule.
E. Regulations
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 Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4
WEEKLY REPORT FOR PERIOD ENDING 20 JANUARY 1987
3. Significant Events Anticipated During the Coming Week
1. The information handling audit is scheduled to be conducted
in the New Building Project Office on 21 January and in the
Information and Management Support Staff on 22-23 January.
2. CLAS: The CLAS teams will begin designing an implementation
plan during the next week with the goal of having a completed
implementation plan to the "sub-task" level by 2 February.
4. Perspective of Staff Activities
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4
 Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4L
DDA 87-0127
23 January 1987
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MEMORANDUM FOR: Acting Director of Central Intelligence
FROM: William F. Donnelly
Deputy Director for Administration
Weekly Report for Period Ending 23 January 1987
2. The MCI fiber optic system between Headquarters and Reston was
completed last week on schedule. The end-to-end performance far exceeded the
contract specifications. The system has been turned over to Ford Aerospace
for the final installation and testing. MCI is now engaged in the engineering
of the alternate rout MCI is
anticipating an activation date of 1 August 1987 for this system.
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4
 Declassified in Part - Sanitized Copy Approved for Release 2012/12/03 CIA-RDP89-00063R000300250004-4
' J u V i~ L 1
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5. The 14-year old Automated Communications Terminal (ACT) in. the Message
Handling Facility was replaced on 18 January. The new system, known as ACT
Originating Replacement, processes messages originating in Headquarters. No
significant problems have been encountered with the new system.
6. The Office of Logistics (OL) reports that the contract for realignment
d
f
o
of Route 123 was formally awarded by the Commonwealth Transportation Boar
the Virginia Department of Transportation on 15 January 1987.
11. On 16 January, an office of Security (OS) representative provided a
compartmented security indoctrination to Mr. Frank Carlucci, the newly
appointed National Security Advisor.
12. The 30th Security Officers Training Program commenced on 15 January
with 21 students in attendance. On the same day, 14 polygraphers graduated
from the OS Polygraph School. The March 1987 Polygraph School class is
expected to have 25 students.
13. OL reports that, with the acquisition of the entire first floor of the
Chamber of Commerce (C of C) Building completed, the General Services
Administration intends to incorporate the 9,953 square feet into the C of C
lease, effective 1 February
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4
 Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4
' S ~c.nz 1
16. In CY 1986, OP/Central Travel Services established record savings of
$7,264,136 in airline travel funds through the use of government discount
chieving record setting
l b
y a
fares. We were able to reach this new goa
1986
f
.
CL
savings of $2,010,169 during the fourth quarter o
17. The Directorate of operations informed the office of Information
to th Strategic
Services (OIS) that 76 cubic feet
tional Archives and~Recordshave
ransferoffice
for
been screened and are ready
Administration. OIS will handle the transfer.
Wflliain F. Donnelly
S E C R E T
Declassified in Part - Sanitized Copy Approved for Release 2012/12/03: CIA-RDP89-00063R000300250004-4