WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD ENDING 25 MARCH 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00063R000300270004-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 33
• Document Creation Date: December 27, 2016
• Document Release Date: August 30, 2012
• Sequence Number: 4
• Publication Date: March 25, 1987
• Content Type: MISC

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E T
5,ER E T
WEEKLY REPORT FOR SUPPLY DIVISION FOR PERIOD
ENDING 25 March 1987
I. Status of Tasks Assigned by Senior Management:
NONE
II. Major Events That Have Occurred During the Preceding Week:
A. During this reporting period, the Supply Division,
Office of Logistics, provided data to issues posed by
DCI-designate Webster. Information given described the
procedures and authorities in place governing the purchase of
weapons from the Department of Defense. I
D. In accordance with percent of all Agency
stations and bases have forwarded their Annual Weapons
Inventory to Headquarters at this time. Utilizing the Agency
Automated Weapons Control System, all but three inventory
reports thus far have been examined and found to be
satisfactory. Three unsatisfactory reports have indicated
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Agency weapons that were supposedly operationally expended are
now under station accountable records. A representative from
the Operations Support Branch, Supply Division, will meet with
members of the Special Activities Staff, Materiel Support
Section, to discuss these problems.
G. Supply Management Branch's Intelligent Communications
Terminal link with I , which was out of service for
over a month, was reported as being operational last week.
This report was premature. The system is operating but
problems are still being encountered. Office of Information
Technology personnel are still working the problem but seem no
closer to a solution than a month ago.
H. Representatives of Supply Management Branch (SMB),
Supply Division, and Building Services Section (BSS),
Facilities Management Division, met briefly on 19 March to
discuss BSS's acquisition of administrative items. SMB
informed BSS that they would honor their request for
administrative items when there is an emergency requirement,
and on-hand quantities permit. Large orders for administrative
items will continue to be considered Procurement action as in
the past.
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I. At the request of the Central American Task Force, Latin
America Division, DO, Supply Management Branch (SMB) is
providing clerical assistance on an overtime basis. Three
employees worked Saturday,
21 March 1987, and SMB personnel are
next three Saturdays.
gc.1-1pauled to work the
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J. Flying Squad
Status is as follows:
?-One member in third week of TDY.
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- Current TDYer returning 9 April to be replaced.
-Member returning next week.
--Member
returning next week.
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member just returned. Another member
week when his replacement arrives.
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--One
returning this
to rotate approximately 15 April.
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-Members
member in city and one member at Site
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-One
Office.
-Two members arrived this week for 60-day TDY.
--Two members on the job for the Foreign Building
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Europe
Another request
is working for
two members of the Flying
Squad to TDY to
60 days on
or about
1 June for movement
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of offices into new quarters.
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III. UPCOMING EVENTS:
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An Ordnance Officer will be
to assist with the offload of the
aPnartina
29 March TDY t
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IV. MANAGEMENT ACTIVITIES and CONCERNS:
None
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WEEKLY REPORT FOR PROCUREMENT DIVISION
FOR PERIOD ENDING
22 MARCH 1987
1. Progress Report of Tasks Assigned by the DCl/DDCI:
No tasks assigned during this reporting period.
2. Items or Events of Major Interest that have Occurred During
the Preceding Week:
a. Agency Contracts Group, Office of Logistics, reports that
an Invitation for Bid for the renovation of the South B/B room
(located in the area of the south loading dock of Headquarters
Building) was released on 17 March 1987 to six contractors. Bids
in response to this Office of Information Technology, New Building
Communications Project Division (OIT/NBCPD) requirement are due on
3 April 1987, with notice to proceed to be given on 6 April. The
estimated construction cost is $100,000. - $250,000.
b. Agency Contracts Group, Office of Logistics, completed the
final ranking of architect-engineers for the backfill of the
Headquarters Building. This follows on-site interviews with
Smith, Hinchman, and Grylls Associates, Inc.; Ellerbe; Harwood K.
Smith and Partners; and RTKL Associates Inc. by the Source
Selection Team. The Government will issue a statement of work to
RTKL Associates Inc. of Baltimore and will begin negotiations with
the intent to bring them on board by the beginning of May. The
estimated 5 year constructi pn ooqtA for the backfill program are
in the $60 million range.
c. On 17 March 1987 a request was received by the Agency
Contracts Group, Office of Logistics, for spare parts kits for an
antenna control system. The kits were needed by 4 April for a
special flight. An order was placed with Delta Electronics for
the kits, which are to be delivered on 27 March, leaving ample
time to comp'pfp rpauired testing and inspection procedures before
the flight.
T
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d. The Agency Contracts Group, Office of Logistics, received a
classified priority requisition for sixteen TEMPESTED Gridcase
portable computers from Soviet East (SE) Division on 5 March
1987. The DDO directed SE Division to provide a means to restrict
the number of people with access to highly sensitive
communications between headquarters and the Chief of Station (COS)
at selected stations and bases. A system has been developed which
uses a TEMPESTED Grid computer to super-encrypt messages between
the COS and headquarters and from headquarters. The
implementation of this new network required delivery of the
equipment from California no later than 13 March 1987. Quick
coordination among all involved resulted
in a definitized contract
delivery date.
for $185,071
that met the required
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1.1-85)
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e. The
Agency contracts Group,
Office of Logistics, received
a request from the DCI's Office to investigate the 630 Memory
Writer by Xerox for use by the new DCI's Administrative Assistant.
This particular typewriter functions very much like a
wordprocessor, storing its information on disks. The typewriter is
in stock at Xerox and can be delivered in less than a month. A
demonstration
of this product is being scheduled prior to
purchase.
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f.
The Agency Contracts Group, Office of Logistics, received
a request on 19 March 1987, from the
Director of Logistics for a
lectern with special features to be
used in room 2C19
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The order was placed the
same day and the lecturn will
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on 10 April.
be delivered from the vendor in California
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g. On 13 March 1987 the Agency
Contracts Group, Office of
Logistics, received an immediate request for interface cables, an
integral part of communication equipment for the Latin America
Task Force. This particular cable
stops the tracing of
Expressed to the
transmissions. Items were Federal
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on 16 March 1987 and hand-carried to
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Headquarters
the next day.
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h.
Agency Contracts Group, Office of Logistics, definitized
a firm fixed price letter contract for $271,794 with Harris
Corporation, Rochester, NY for 24 RF-2302A SSB synthesized
transceivers, power supplies, antennas, and other peripheral
equipment. This will be used to expand existing communications
links using Harris Corporation-supplied equipment. This
requirement
is in support of Directorate of Operations, Africa
Central Branch.
Division,
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. Agency Contracts Group, Office of Logistics, has completed
verification of the unit prices and delivery schedule for nine
R-3030 Receivers in the amount of $116,847. A delivery order
will be issued within a week against an established FY 1985
requirements contract with Cubic Communications, Oceanside,
California.
j. Agency Contracts Group, Office of Logistics, awarded a new
$3,000 contract to Timeplex for the repair and maintenance of
communication equipment for the Office of Information Technology.
Secondly, in consideration for the Agency accepting delayed
delivery on a contract with Ocean Applied Research (OAR), OAR has
agreed to deliver an additional antenna to the government and to
repair another at no cost.
k. Agency Contracts Group, Office of Logistics, has written
a contract with Schonberg Radiation Corporation of Santa Clara,
California for the rental of the MINAC 4 electron linear
accelerator. This portable high-energy x-ray source was leased on
behalf of the Office of Security, for
$438,000. Purchase of the newer generation of MINAC 4/6 will be
considered next year when current magnetron down time has been
remedied and warranty provisions make a government purchase more
beneficial. This contractor is currently the only source for
this high-energy source field.
1. Agency Contracts Group, Office of Logistics, has awarded
a contract for just over $2 million to Bausch & Lomb for
stereomicroscopes and accessories on behalf of the National
Photographic Interpretation Center (NPIC). This action was
partially an accommodation procurement for the United Kingdom and
partially a procurement for the Air Force authorized by the Agency
Contracts Review Board on 17 February 1987. Bausch & Lomb
continues to be the sole source for stereomicroscopes, which are
critical to NPIC's mission.
m. The Agency Contracts Group, Office of Logistics, issued a
cost reimbursement contract for $35,063 to Harvard University's
John F. Kennedy School of Government on behalf of the Office of
Training and Education. The contract provides for a 1-week course
entitled "Intelligence and Decision making" for 20 Agency senior
personnel to be held in Cambridge, Massachusetts 23-27 March
1987.
n. The Agency Contracts Group, Office of Logistics, awarded a
Variable-Quantity/Firm Fixed Price contract in the amount of
$150,000 to United Digital Networks of Reston, Virginia. The
contract, negotiated on behalf of the Office of Information
Technology, provides for the acquisition of services necessary for
l
the maint Pnance and repair of the Headquarters secure voice
system.
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o. Agency Contracts Group, Office of Logistics, has held
detailed discussions with the Office of Security, Physical and
Technical Security's Engineer Division on a competitive request
for proposal for the development of
to be released soon. The acquisition is significant as
production quantities are expected to exceed 300 units over the
next several years. Efforts this week centered on discussions and
drafts of the statement of work, proposal evaluation criteria and
proposal preparation instructions.
p. Agency Contracts Group, Office of Logistics, completed
negotiations with Systematics General Corporation for continued
on-site technical writer support to the Office of Security,
Information Systems Security Group. The contract, in the amount
of $80,587, reflects a 6 percent savings from the contractor's
original proposal.
q. Agency Contracts Group, Office of Logistics, recently
awarded three unfunded requirements contracts to the following
firms:
1. Intergraph Corporation: This contract, in place
through FY92, will allow the Agency users to purchase new or
additional hardware, peripherals, and software at a 5 percent
discount from the contractor's standard commercial pricing.
2. Floating Point Systems: This contract will allow
Agency users to purchase new or additional hardware,
peripherals, software and maintenance needs at savings of 6
to 33 percent off the contractor's standard commercial and
General Services Administration pricing. The contract is in
place thru FY92.
3.D&B Computing Services: This contract will allow the
Agency personal computer users to purchase PC NOMAD software
at savings of 10 to 52 percent cumulative savings from the
contractor's standard commercial pricing.
r. The Agency Contracts Group, Office of Logistics, awarded
a contract in the amount of $1,052,358 to TRW under the Office of
Information Technology, Network Systems Engineering Group's
Computer Systems Software Engineering Program. This contract
represents the first five tasks that were competed among seven
contractors.
s. Agency Contracts Group, Office of Logistics, has
definitized a time & materials contract with Computer Sciences
Corporation totaling $632,000 for y,chnical support services
within the headquarters compound.
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t. Agency Contracts Group, Office of Logistics, awarded a
contract for $283,100 to Technology for Communications
International (TCI) of Fremont, California, for on-site
maintenance of the
. This maintenance contract
services throucin the remainder of FY87, with
renewals.
is written 'Co
an option for
LUVeL
yearly
u. Agency Contracts Group, Office of Logistics, held a
fact-finding session with Ford Aerospace on an Engineering Change
Proposal for relocating the Communications Center to the New
Headquarters building for the New Building Communications Program
Division, Office of Informations Technology.
v. Agency Contracts Group, Office of Logistics, received
proposals from four bidders for an Antenna Installation and
Maintenance Services Contract for the Foreign Networks Division,
Office of Communications. Contract award will take place upon
'on of the proposal evaluations.
3. Significant Events Anticipated During the Coming Week:
4. Management Activities and Concerns:
None
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S CRET
REAL ESTATE AND CONSTRUCTION DIVISION WEEKLY REPORT
FOR PERIOD ENDING 24 MARCH 1987
1. Progress Report Tasks Assigned by Senior Management:
None.
2. Major Events That Have Occurred During the Preceding Week:
a. TDY - A Real Estate and
Construction Division engineer departed for
on 23 March 1987. He will meet with a contractor concerning the
electrical power upgrade at the Operations Base and oversee final
connections to the system. The duration of the trip will be
approximately one week.
b. Printing and Photography Division Replication Center
The Printing and Photography Division, OL, has requested the
services of the Real Estate and Construction Division (RECD/OL) in
acquiring approximately 1500-2000 square feet of space to
accommodate a new Videotape Replication Center. A preliminary
requirements meeting has been held and RECD is surveying the area
for suitable warehouse/office-type space.
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SUBJECT: Real Estate and Construction Division Weekly Report
for the Period Ending 24 March 1987
(2) On 13 March RECD representatives visited
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to solidify plans for relocation of the
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engineer also attended the meeting with the lessor and his
architect. The government's space requirements were discussed
in depth, after which the lease negotiation was conducted.
Basic terms were agreed upon and a solicitation for offers was
left to be completed by the lessor.
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(3) On 16 March two RECD representatives met with the
space planners and lessor for the proposed
office in Because of
expanding requirements, an additional 300 square feet must be
added to their space and all plans redrawn. The lessor
subsequently revised his initial position of absorbing all
build-out costs due to the size of the vault and the
extensiveness of our special requirements. This point
being negotiated.
is still
Many changes to the lessor's lease amendment were discussed
and resolved. RECD now awaits a draft of the new agreement.
3. Upcoming Events:
4. Management Activities and Concerns:
None.
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L.JI\ I
FACILITIES MANAGEMENT DIVISION
WEEKLY REPORT FOR PERIOD ENDING 25 MARCH 1987
1. Status of Tasks Assigned by Senior Management:
a. On Tuesday, 17 March 1987, the Mail
Branch provided special support to the
Bulk Material was picked up from the rield
office in and carried via auto to Headquarters. 40^1
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& Courier
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2. Major Events that Have Occurred During the Preceding
Week:
a. On Tuesday, 24 March 1987, the
Chief/Reinvestigation Branch/Office of Security,
, addressed the Mail & Courier Branch on the
subject of three and five year background reinvestigations of
Agency staff employees, gave a brief lecture and
then responded to questions in an effort to allay some of the
fears associated with the polygraph examinations given in
conjunction with the background reinvestigations.
ring the week of 15 March - 21 March, 1987, a
total of passengers was transported. Out of this total,
passengers were transported by Pool assignments, by
special memos, and by shuttle services. This is an
increase of 11% over e past week. With the increase of
services provided, the passenger vehicle section had to use
three dispatchers, three mechanics, and two charter buses to
support the above tasks.
c. Contracts Staff, reports that an Invitation for Bid
(IFB) for the renovation of the South B/B room (located in the
area of the south loading dock of Headquarters Building) was
released on 17 March 1987 to six contractors. Bids in response
to this OIT/NBCPD requirement will be due on 3 April with
notice to proceed to be given on 6 April. The estimated
construction cost is $100 - 250,000.00. (
d. Contracts Staff, reports the results of the final
ranking of Architect-Engineers for the backfill of the
Headquarters Building. This follows the on site interview of
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by the Source Selection Team. ine uovernmenc wiii. nvw
issue a statement of work to RTKL of Baltimore and begin
negotiations with an intent to bring them on board by the
beginning of May. The estimated 5 year construction costs
associated with the backfill program are in the range of $60
million.
e. The Dock Section received, processed paperwork for, and
delivered 1,508 pieces of materiel. Additionally 17 skids of
classified materiel were received for the Pouch Room. These
figures compare to an average of 1923 pieces per week with 21
skids for the pouch room. This was a decrease of 22% from our
weekly average.
f. The Design Branch has completed drawings indicating
smoking areas in the north and south cafeterias. The signs
were developed from the Intergraph system using red ink to
indicate the smoking areas. The signs will be posted at the
entrances to the cafeterias.
g. Allied custodial reports escorts still remain a
problem. Areas affected are stairwells, cleaning of venetian
blinds, and some office areas. Work continues to be scheduled
for the weekends to catch up and keep the public areas
cleaned.
3. Upcoming Events:
a. On 26 and 27 March, OMS is holding a Health Fair in
the 1J corridor. BSB has been tasked with providing chairs,
tables, and screens for the two-day fair and electrical outlets
are being installed to power the displays.
b. On 28 March, the Retirees Credit Union Meeting will
be held in the Headquarters Auditorium. Tables and chairs have
been requested for the foyer and tunnel areas in support of
this function.
4. Management Concerns and Activities:
a. We are starting the annual "I'm hot" season and the
air conditioning will not be turned on until mid April at the
earliest. We have issued Fans, are investigating options for
window coverings and advising those that complain to keep their
blinds down. No doubt this matter will become more of a
concern if we have a warm spell.
Chief
Facilities Management Division, OL
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ADMINISTRATIVE - INTRNL ubn UNLY
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PROCUREMENT MANAGEMENT STAFF, OL
WEEKLY REPORT
Period Ending on 24 March 1987
1. Status of Tasks Assigned by Senior Management:
No tasks pending.
2. Major Events That Have Occurred During the Preceding Week:
a. CONIF Activity:
(1) CONIF input 212 contracts and 216 amendments during the
preceding week.
(2) Some recipients of the CONIF Security Report have
reacted negatively to the plan to convert to microfiche format
in the near future. It is hoped that further discussions will
result in a positive resolution of the matter.
(3) As a result of the systems record audit conducted by
Information Resources Management Program (IRMP), OIT, CONIF is
in receipt of a draft copy of the proposed records control
schedule for machine readable data bases as it pertains to
CONIF. The draft is being reviewed for finalization.
b. Training:
(1) Ten contract officers are registered to attend the
Defense Cost and Price Analysis Course scheduled for 30 March to
10 April 1987. With ten slots still open, Commercial Systems
and Audit Division (CSAD), OF, was asked to recruit some of
their personnel. It is anticipated that three to five will be
available to attend.
(2) An MBO draft has been submitted on "Contracting
Guidelines for Training by Independent Contractors."
c. Executive Training:
On 18 March 1987, Chief, Procurement Management Staff (PMS),
OL, attended a Human Resource Planning Seminar which was
presented by the Comptroller's staff for senior Agency
managers. This 1-day offering by the Office of Training and
Education (OTE), DA, presented the Agency's budget formulation
process with emphasis on the key drivers which affect it and the
factors which are influencing current and future budget
preparation. The briefing was highly informative and well
presented.
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SUBJECT: OL/PMS Weekly Report for the Period Ending 24 March 1987
d. Meetings:
(1) On 20 March 1987, Chief, PMS/OL and a senior PMS/OL
staffer met with five Contract Officer Interns (COIs) to discuss
their progress in their major training activity. Attendees were
provided with a handout of training materials which was
discussed at the meeting. This was the third session with the
COIs this month. Once more session has been scheduled so all
COIs will have participated.
(2) Chief, PMS/OL and representatives from CSAD/OF briefed
the Deputy Director of Administration on the history of
difficulties experienced by this Agency in our dealings with
Delta Data. A chronological history of the problem with Delta
Data's invoicing for terminals never ordered or received was
specifically reviewed. At this time, Delta Data will continue
to remain on PN 85.
(3) PMS/OL, met with
Chief, Applied Technology Group, Office of Technical Services
(ATG/OTS), DS&T:_ Chief, Contracts Management Staff
(CMS), OTS; and Deputy Chief, CMS/OTS to discuss
the acquisition process in OTS and some specific problem areas
in that process, including acquisition planning. A follow-on
meeting is planned for the same topic with Electro-Magnetic
Laboratory, ATG/OTS at The meeting was very useful, and
OTS offers full and open cooperation in the effort to make
improvements.
(4) On 16 March 1987, Chief, PMS/OL and a senior PMS/OL met
with Chief, Procurement Division (PD), OL; Chief, Audit and
Certification Division (A&CD), OF; Deputy Chief, A&CD/OF; and
Deputy Chief, CSAD/OF to discuss the problem of late payments.
Evidently, A&CD/OF has experienced severe personnel shortages
which have resulted in an increased number of late payments and
disgruntled contractors. The personnel staffing problem has
been resolved, and once the new employees are trained, the
situation should improve. Chief, A&CD/OF will personally look
into the particular cases presented by PMS/OL.
e. Coopers and Lybrand:
PMS/OL continued to address the implementation of Coopers
and Lybrand recommendations by reviewing/editing that proposed
language for inclusion within the CIA Contracting Manual which
deals with the reduced use of letter contracts and acquisition
planning. In addition, a draft letter for signature by the DCI
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SUBJECT: OL/PMS Weekly Report for the Period Ending 24 March 1987
was revised to include the comments of the Procurement Executive,
OL. This letter will focus Agency attention on two Coopers and
Lybrand recommendations: enhancement of the contracting officers
role as a key business advisor and the refocus of price/performance
criteria as the parameters by which the success of the Agency's
procurement system is evaluated.
f. FAR Acquisition Circular 84-24:
The Circular was reviewed for Agency comments regarding the
proposed revision concerning implementation of the Anti-Kickback
Act of 1986. The PMS/OL response to the FAR Secretariat took no
exceptions to the proposed interim rule.
g. Newsletter:
PMS/OL distributed the third issue of the Procurement
Newsletter.
h. Personnel:
In her previous
experience.
reported to work in CONIF on 24 March 1987. STAT
work with the Credit Union, she had some systems
3. Upcoming Events:
Coopers and Lybrand Study:
On 27 March 1987, a status report and briefing will be
provided for the Director of Logistics on the Coopers and
Lybrand study. Many of the planned actions have been completed
and will be presented along with the status of remaining actions.
ADMINISTRAT - INTERNAL USE ONLY
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A
OL/NBPO WEEKLY REPORT - PERIOD ENDING 25 MARCH 1987
1. Progress Reports on Tasks Assigned by the Senior
Management:
None.
2. Major Events that Have Occurred During the Preceding
Week:
a. On 17 March 1987, James Swain, Occupational
Safety and Health Administration (OSHA) attorney, contacted
Chief, Security Staff, New Building Project
Office, OL, and asked him to appear as a witness against
Williams Enterprises, Inc. on 25 March 1987.
referred Swain to the Office of General Counsel. Williams
Enterprises erected the steel on the New Headquarters Building
and was fined by OSHA for safety violations last summer.
b. On 18 March 1987, a construction supervisor and a
worker for the New Headquarters Building raised-floor
subcontractor were involved in a fight. The supervisor was
hospitalized due to injuries inflicted when the worker struck
him with a screw gun and floor stringer. He subsequently was
rpipased from the hospital with a fractured elbow.
c. Activities at the new South Loading Dock have
picked up with the advent of good weather. Footings have been
poured, four structural columns have been completed, and a
section of concrete wall has been poured. Excavation for
trench drains started on 23 March 1987.
d. A new construction activity commenced on 18 March
1987 with the start of the terrazzo floor on the second
floor. Eventually work will progress to the first, third, and
fourth floors.
e. On 20 March 1987, the New Building Project Office
advised the Office of Information Technology that they may
begin hardware installation, cable pulling, and other
preparatory work in the North B/B room on
17 April 1987. Similar work may start on the first floor
computer area on 1 May 1987. This early access is required to
ensure that the 1 January 1988 move-in date is met.
f. The New Headquarters Building (NHB) contractor
has installed raised flooring and full-height partitions on
the fifth floor of the North Tower. This area is a portion of
the office space for the Office of Scientific and Weapons
Research (OSWR). OSWR's move to the NHB is critical to the
OIA relocation from the National Photographic Interpretation
Center.
g. On 19 March 1987, the George Washington Memorial
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STAT
STAT
STAT
STAT
STAT
STAT
STAT
STAT
STAT
STAT
installation of capstone on the median strip barricade_waii...__
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.,* capstone. Some minor landscaping and sodding also remains LU
be done. The Federal Highway Administration (FHWA) estimates
completion of the project by I May 1987. The wall represents
$373,500 or 39 percent of the $960,000 total cost of this
project.
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h. On 19 March 1987, an inspection was made to determine the
extent of corrosion on the terne metal below a masonry wall on the first
floor of the New Headquarters Building. A masonry block was removed, and
the terne metal was found to be in satisfactory condition.
STAT
i. During the week of 9 March 1987, the damaged compressor (jet
engine) of emergency generator set #7 was examined at a repair facility in
California. The preliminary indication is that the cause of failure is a
manufacturing defect. Repairs to the unit have begun; the unit is
scheduled to be returned to us in early May. STAT
j. On 13 March 1987, the Bid Package 3 contractor held a
demonstration of light-off procedures on fuel oil for Boiler #3 at the
Headquarters Powerhouse. While the demonstration indicates that
improvement has been made in the procedures, more modifications in the
control circuit are required. The contractor is investigating various
options.
STAT
k. On 20 March 1987, the Chief, New Building Project Office, OL,
provided a briefing and tour of the New Headquarters Building for
representatives from the Africa Division, Directorate of Operations. No
significant issues were raised. STAT
1. On 23 March 1987, the Chief, New Building Project Office OL,
STAT
provided a briefing and tour for the OL Senior Secretaries.
STAT
m. On 20 March 1987, representatives from Headquarters Security
Division (HSD), OS, met with the Chief, New Building Project Office
(C/NBPO), OL, to discuss possible changes in the Route 123 and Turkey Run
Road Visitor Control Centers (VCC). The representatives from HSD believe
that the current design of the Route 123 VCC cannot accommodate the
estimated number of visitors. HSD indicated that in order to process all
visitors at the perimeter of the compound, another visitor processing boot
is necessary at the Route 123 VCC and that the Turkey Run Road VCC must be
enlarged. C/NBPO advised HSD to forward a memo from the Director of
Security to the Director of Logistics detailing their requirements.
STAT
STAT
n. The Bid Package 4 contractor estimates that he will complete
construction of the Route 123 Visitor Control Center (VCC) by 31 March
1987. The New Building Project Office, OL, plans to install a bus shelter
behind the Route 123 VCC for people waiting for the compound shuttle bus,
and build a sidewalk from the VCC to the south parking lot area. STAT
STAT
o. During the next few months, the roadway just inside the George
Washington Memorial Parkway entrance will be realigned and paved. The
construction will be accomplished in stages, and as work progresses,
traffic patterns in the area will change. Construction on the roadway is
expected to begin during the first week in April. The New Building Projec
Office, OL, has prepared an Employee Bulletin alerting employees to the
expected traffic changes. STAT
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,
?N.
3. Upcoming Events:
None.
4. Management Activities and Concerns:
None.
Chief, New Building Project Office
D/OL
C/FMD/OL
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RET f7.5- 5
PRINTING AND PHOTOGRAPHY DIVISION
WEEKLY REPORT FOR PERIOD OF
17 March 1987 - 23 March 1987
I. Status of Tasks Assigned by Senior Management:
None.
II. Items or Events of Major Interest that have Occurred
During the Preceding Week:
* A. The Office of Logistics, Printing and Photography Division,
has been inundated with Directorate of Operations and Director of
Central Intelligence requests for copying files pertaining to
Iranian arms sales and Contra aid. Each request demands immediate
action and has resulted in the use of extensive overtime (500+ hours
during the last three weeks), 12-hour shifts and a 25 fold increase
in late deliveries to other customers. Since Xerox copying
equipment is used to process these requests, the loss of our
dedicated, in-house Xerox technician is compounding the problem.
Xerox will provide service only on a first come, first served basis.
B. On 12 March 1987, the Office of Logistics, Printing and
Photography Division, was tasked with a routine request to process
and print 12 rolls of black and white 35mm film with a scheduled due
date of 25 March. On 18 March, representatives from the
Embassy Project Staff called and requested a new due date on a
priority basis. The new deadline of 20 March was met without major
impact to other priorities, however, routine work came to a
standstill. The total duction came to 360 slides and 720 5x7
photographic prints.
C. The Office of Logistics, Printing and Photography Division,
will be unable to utilize the Dicomed computer graphic equipment on
28 March 1987. Dicomed will be onsite to install the Presenter PC,
Media Manager, and the IMAGEN Laser Writer. Installation of this
equipment will facilitate enhanced production of computer graphics.
D. Two members of the Office of Logistics, Printing and
Photography Division, are scheduled to be on TDY in Texas from 29
March to 3 April 1987. They will be filming a special project for
the Directorate of Operations,
ridluile they are there they will also update the
S ET
Film.
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SECRET
h. Supply Division has requested the Office
Printing and Photography Division, to assist
of Logistics,
in the production of an
inventory catalog for the . A
still photographer will
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photograph the weapons and ammunition inventory
so that the images
can be reproduced with the best detail possible. This detail
requires the use of a still photographer and studio
equipment for
completion. This assignment is scheduled for mid-April.
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E. The Office of Logistics, Printing and Photography
Division,
has been tasked by the Counterterrorist Center for another printing
of the two volume "Terrorists Profiles." A
4 to 6 week turnaround
is anticipated.
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G. Research by the Office of Logistics,
Printing and
Photography Division (OL/P&PD), into using ink jet for addressing of
Foreign Broadcast Information Service, Joint Publications Research
Service publications continues. A representative of OL/P&PD
contacted several manufacturers of ink jet systems during 17-23
March 1987. Only two manufacturers have emer
ed
with possible
systems that could meet P&PD requirements.
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III. Significant Events Anticipated During
the Coming
Week:
Representatives of the Office of Logistics, Printing and
Photography Division (OL/P&PD), are scheduled to attend a meeting of
the Special Interest Group on CD-ROM Applications and Technology
(SIGCAT) on 25 March. This attendance is in direct support of
OL/P&PD's monitoring of the developing optical disk technology.
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IV. Management Activities and Concerns:
None.
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SECRET
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26 March 1987
MEMORANDUM FOR: Deputy Director for Administration
FROM: John M. Ray
Director of Logistics
SUBJECT: Report of Significant Logistics
the Period Ending 25 March 1987
Activities for
1. Events of Major Interest That Have Occurred During the
Preceding Week:
a. The Office of Logistics (OL) reports that the
government will begin negotiations with the Architectural
Engineering firm, RTKL, of Baltimore for the design effort for the
backfill of the Headquarters Building with a contract to be awarded
in May. The estimated five-year construction costs of the backfill
program is $60 million.
b. OL has written a contract for the rental of a MINAC 4
electron linear accelerator. This portable high-energy x-ray source
was leased on behalf of the Office of Security,
Program for $438,000.
c. OL reports that the Motor Pool transported
passengers during the period of 15 to 21 March. This is an increase
of 11 percent over the past week.
d. OL issued a cost reimbursement contract for $35,063 to
Harvard University's John F. Kennedy School of Government on behalf
of the Office of Training and Education. The contract provides for
a one-week course entitled, "Intelligence and Decisionmaking," for
20 Agency senior personnel to be held in Cambridge, Massachusetts,
from 23 to 27 March.
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f. On 19 March, in response to a priority request received
from the Angolan Task Force, OL delivered 4,000 non-U.S.
manufactured ammunition pouches to the for shipment
via special flight on 23 March. The procurement cycle consumed five
working days.
TDY to
of
g?
The following is the status of OL's Flying Squad:
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-One member in third week of TDY. 25X1
Current TDYer returning 9 April, replacement
cess
ember returning next week. 25X1
-Member returning next week.
-One member just returned. Another member
returning this week when his replacement arrives.
embers to rotate approximately 15 April. 25X1
--One member in city and one member at
-Two members arrived this week for 60-day TDY. 25X1
urope--Two members on the job for the Foreign Building
Office.
Total members currently in TDY status - 13
request for two members of the OL Flying Squad for a 60-day
is scheduled for 1 June in support of the relocation
Hoffices into new quarters.
i. A total of 11,800
materiel was picked up from
personnel
for processing.
ounds of Silver Recovery burn
and NPIC by the
ivery to
j. On 23 March, an OL engineer departed for
He will meet with a contractor concerning the electrical
power upgrade at the Operations Base and oversee final connections
to the system. The duration of the trip will be one week.
k. On 18 March, a construction supervisor and a worker for
the New Headquarters Building raised-floor subcontractor were
involved in a fight. The supervisor was hospitalized due to
injuries inflicted when the worker struck him with a screw gun and
floor stringer. He subsequently was released from the hospital with
a fractured elbow.
2
SECRET
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1. On 20 March, OL advised the Office of Information
Technology that hardware installation, cable pulling, and other
preparatory work may be initiated on 17 April in the North-side New
Headquarters Building (building-to-building) communication filter
room. Similar work may start on the first floor computer area on
1 May. This early-acces required to ensure the January 1988
component move-in date.
m. OL reports the New Headquarters Building (NHB)
contractor has installed raised flooring and full-height partitions
on the fifth floor of the North Tower. This area is a portion of
the office space for the Office of Scientific and Weapons Research
(OSWR), DI. OSWR's move to the NHB is critical to the Office of
Imagery Analysis relocation from the National Photographic
Interpretation Center.
n. OL reports that the Bid Package 4 contractor estimates
that the construction of the Route 123 Visitor Control Center (VCC)
will be completed by 31 March. The New Building Project Office
plans to install a bus shelter behind the Route 123 VCC for people
waiting for the compound shuttle bus and build a sidewalk from the
VCC to the south parking lot area.
o. On 20 March, representatives from Office of Security
(OS) met with the Chief, New Building Project Office (C/NBPO), OL,
to discuss possible changes to the Route 123 and Turkey Run Road
Visitor Control Center (VCC). The OS representatives believe that
the current design of the Route 123 VCC cannot accommodate the
estimated number of visitors, and OS indicated that another visitor
processing booth is necessary, in addition to enlarging the Route
123 VCC. C/NBPO advised OS to forward a memorandum from the
Director of Security to the Director of Logistics detailing their
requirements.
p. Printing and Photography Division, OL, has been
inundated with Directorate of Operations and the office of the ADCI
requests to copy files pertaining to Iranian arms sales and contra
aid. Each request demands immediate action and has resulted in the
use of extensive overtime (500+ hours during the last three weeks),
12-hour shifts, and a 25-fold increase in late deliveries to other
customers. Since Xerox copying equipment is used to process these
requests, the loss of our dedicated, in-house Xerox Corporation
technician is compounding the problem. Xerox will provide service
only on a first-come, first-served basis.
q. Printing and Photography Division, OL, has been tasked
by the Counterterrorist Center, DO, for another Printing of the
two-volume, "Terrorist Profiles." A four-to six-week turnaround is
anticipated.
3
SECRET
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r. At the request of the Office of Technical Service,
Incident Response Team (IRT), several "Hardigg" plastic equipment
125X1 cases were prepared with special foam inserts custom-cut for
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The
the
, Design & specification unit provided 25X1
materiels and completed this priority request in two days. 25X1
2. Significant Events Anticipated During the Coming Week:
An OL Ordnance Officer will be departing 29 March TDY
to assist with the offload of the
b. During the next few months, the roadway just inside the
George Washington Memorial Parkway entrance will be realigned and
payed. The construction will be accomplished in stages, and as work
progresses, traffic patterns in the area will change. Construction
on the roadway is expected to begin during the first week in April.
The New Building Project Office, OL, has prepared an Employee
Bulletin alerting employees to the expected traffic changes.
c. Two members of Printing and Photography Division,
are scheduled to be on TDY to from 29 March to
3 April. They will be filming a special project for the
Air Branch, DO.
OL,
d. On 30 and 31 March, the D/L will host the Chief of
Logistics of the Contras at a Washington area location.
4
SECRET
Jonn m. Hay
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INFORMATION AND MANAGEMENT SUPPORT STAFF
WEEKLY REPORT FOR PERIOD ENDING 24 MARCH 1987
1. Progress Report on Tasks Assigned by the DCl/DDCI:
2. Items or Events of Major Interest that have Occurred During the
Preceding Week:
A. DAS
(1) FCS (Field Computer System). A memorandum has been
sent to the Director of Logistics requesting authorization of
funds for the General Electric Company to convert the Logistics
Automated Data System (LADS) III, currently running on a WANG
VS100, to a Micro VAX II mini-computer for the Logistics Field
Computer System. The memorandum is being sent through the -
Director of Communications for concurrence.
(2) The Micro VAX II was selected over the WANG VS6
because of an Information System Security Division, OS,
requirement that all magnetic media be removable from an
overseas computer system. The Micro VAX II system proved to be
a less expensive non-tempested configuration and OC will b
better able to provide spare parts for a Micro VAX II.
(3) Bar Code Study. TG/DAS continues discussions with
General Electric on areas of the bar code study that required
additional clarification, such as, tracking of government
furnished equipment.
(4) General Electric provided TG with several change pages
to the final report that have been distributed to individuals
who received a copy of the study.
B. Planning
(1) IMSS reviewed/revised an OL reply to the Deputy
Inspector General for audit, responding to the most recent audit
of OL Supply Division.
(2) At the request of the Office of the Inspector General
(IG), the OL Planning Officer in IMSS met with an IG
representative to relay a collective OL opinion of OIT services,
including phone service/maintenance, ADP services and commo/
cable service. Opinions were solicited from the ADP Control
Officer for OL, and all OL Divisions and Staffs.
coijx_pritSr.rIAL
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?
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WEEKLY REPORT FOR PERIOD ENDING 24 MARCH 1987
was
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(2) The Scattergood-Thorne property assessment committee
presented orientation briefings on the following subjects:
b.
(OHB) -
Upgrade of
the Original Headquarters Building
discussed the planned five-year
progra
services
renovate the OHB, provide new utility
and install raised flooring throughout.
2
CONFIDENTIAL
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WEEKLY REPORT FOR PERIOD ENDING 24 MARCH 1987
revised to include the existing plus one 25X1
additional high rise office complex. If approved, this
site could provide approximately 1.3 million square feet of
space under current zoning regulations.
d. 25X1
presented a brief histor and present
sites that comprise the facility,
that although further development is possible witeimp 25X1
emphasized
t
status of the six
relatively few problems, the immediate need is to restore
and renovate existing real property.
e. Washington Metro olitan Area (WMA) External
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configuration managemen ?irection of the Agency into the
1990's. Bob explained that efforts are being concentrated
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the WMA into eight sites.
3. Significant Events Anticipated During the Coming Week
CLAS: The purchasing team is gearing up for the installation on
6 April of the Purchasing and Accounts Payable Software. The
loading was delayed due to IDMS/R stability problems resulting from
an OIT system architecture design that is unique. OIT assures us
that they have identified and are resolving the configuration
anomaly.
4. Perspective of Staff Activities
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3
CONFIDENTIAL
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DCA 67-0623
27 March 1937
MEMORANDUM FOR: Acting Director of Central intelligence
FROM: William F. Donnelly
Deputy Director for Administration
SUBJECT: Weekly Report for Period Ending 27 March 1987
1. The Office of Information Technology (OIT) successfully activated new
T-96 Multiplexer communications equipment between Headquarters and
Removing the old FS-96 Multiplexer equipment from the Headquarters
Network Control Center will mark another milestone in our efforts to wegrade
Agency communications.
2.? The Office of Training and Education has received 17 percent more
requests for external training courses so far this year than over the same
period las: year.
3. The Office of Security, in coordination with the State Department, is
accelerating its investigations of technical security problems in Moscow and
Vienna stemming from the iAonetree case given the recent revelations of a
second Marine Guard being involved in Moscow.
4. The Director of Security, Headquarters representatives, and European
Area Security Officers attended a Regional Conference in Frankfurt, .13ermany,
during 24-26 March. The agenda incl,uded updates on worldwide physical and
technical security matters and various security issues and proolems througncut
the European Area.
,4 5. The Office of Logistics (OL) has written a contract for the rental of
a MINAC 4 electron linear accelerator, a portable, high-energy x-ray source,
for the Moscow ambassy Program.
6. OL advised OIT that hardware installation, :able pulling, and other
preparatory work will begin on 17 April in the Northside New Headquarters
Building communication filter room. Similar work may start on the first floor
computer area on 1 May. Providing OIT this early access to the building will
help ensure that components will begin moving in by January 1988.
ALL PORTIONS SECRET
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1
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A 7. CL's Printing and Photograpny Division (P&PD)
requests to copy files for the :ranian arms sales and contra aid
investigations. P&PD has consequently gone to three round the clock shifts,
kusing more than 1000 hours of overtime.
has oeen inundated witn
10. An OMS representative attended the interdisciplinary research
conference on Psychology of Terrorism (Behavior, World-Views, States of Mind)
at the Woodrow Wilson International Center For Scholars.
11. 3mall student demonstrations protesting Agency on-campus recruit.nent
took place at several schools this past week, including: Ft. Lewis College in
Colorado, Georgetown University in Washingon, D.C., Jonns Hopkins University
in Maryland, and Ball State University in Indiana.
12. Approximately 130 employees and their spouses attended Office of
?ersonnel's (CP) 18 March Auditorium presentation on "Basics of Money
Management.' 2? has received about 50 requests for toe videotape of the
session and is planning workshops on other financial topics in the tutre.
14. Two Cifice of Finance representatives attended the annual joint
Financial Management Improvement Program conference sconsored by tne 3ffice of
Management and Budget, :Department of Treasury and toe Comptroller General.
The focus of this year's conference was on financial system modernization ana
the presentations confirmed that the CIA modernization program is in line with
efforts of most other Federal agencies.
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- ?-? T
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15. The National Security Archive, an or'3anization founded oy former
Washington Post reporter Scott Armstrong and funded by tne leftist oriented
"Fund for Peace," is causing concern within and outside the US Government
because its acronym, NSA, gives it the appearance of a government intelligence
organization. The National Security Archive has recently submitted a total of
32 Freedom of Information Act requests to the Agency for information on
various national security and intelligence-related topics.
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William F. Donnelly
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