PENDING RETIREMENT LEGISLATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00066R000800050001-1
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 3
• Document Creation Date: December 27, 2016
• Document Release Date: August 15, 2012
• Sequence Number: 1
• Publication Date: May 8, 1986
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1
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8 May 1986
ADPP 67-86
MEMORANDUM FOR: Chief, Retirement Affairs Division
FROM:
Assistant Director for Policy and Plans
SUBJECT: Pending Retirement Legislation
1. The purpose of this memorandum is to share with you our perceptions of
the tasks to be performed in implementing the subject legislation when it is
enacted. We do this recognizing the close interrelationships in the roles and
responsibilities of our respective offices for accomplishing these tasks and
the consequent need for a common understanding of objectives and a coordinated
approach.
2. The magnitude of the prospective effort is aggravated by the
complexities of the legislation, the lack of factual information as to the
particulars of certain implementing procedures which we would expect to use as
guidance for Agency practices, the nonexistence of currently available
knowledgeable personnel outside the Agency with whom to discuss probable
provisions of implementing procedures, and the imminence of the prospective
effective date.
3. In brief, assuming 1 January 1987 becomes the effective date for
current processing of contributions to the Thrift Saving Fund and for the
commencement of Agency disbursements of annuities to Agency CSR employees or
survivors who become eligible for annuities on or after that date, we must:
a. Develop and submit to Congressional Oversight Committee prior to
31 October 1986 (assuming we will provide the usual thirty day period for
comment and we use thirty days (after 30 November) to pass the information
on to the employees):
(1) Regulations specifying the procedures (including procedures
for inspection and audit by the Director of the Office of Personnel
Management with respect to disbursements from the Civil Service
Retirement and Disability Fund and by the Executive Director of the
Thrift Investment Management System with respect to disbursements from
the Thrift Savings Fund) for DCI administration of the Civil Service
Retirement and Disability Act and the Thrift Investment Management
System for Agency personnel.
(2) Regulations providing for the transition from the Central
Intelligence Retirement and Disability System to the Federal
Employees' Retirement System.
AnKTNIcITATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1
ADMINISTRATIVE - INTERNAL USE ONLY
b. Develop procedures (presumably, essentially parallel to those
.currently observed for CIARDS) to notify OF of personnel, survivors, or
former spouses who become eligible for annuities under CSR, and
subsequently of information affecting those entitlements, e.g., death,
cessation of dependency, remarriage, etc.
c. Develop procedures for payments to annuitints, survivors, etc.
from the CSR fund. Also determine OPM requirements for data concerning
disbursements made from that fund -- possibilities might range from
requiring only the aggregrate amount of total disbursements each month to
number of cases and amount for each of several categories such as regular
annuitants, survivors, and former spouses. Also for resolution, the
question of whether possible OPM data requirements for periodic actuarial
evaluations of the CSR fund with respect either to the currently active
work force or the annuitants might be the cause of any security concern.
d. Develop procedures for employee election of (1) contributions to
the Thrift Savings Fund, (2) changes therein, (3) exercise of options for
directing investment of thrift fund balances held for the employee's
account, (4) applying for and repayment of loans, and (5) withdrawal
options upon separation. (Presumably these procedures would be
essentially identical for CIARDS and CSR personnel.)
e. Amend the payroll process to.effect employee and agency
contributions to the Thrift Savings Fund. Also, develop procedures for
computing the payroll deduction and develop documentation.
f. Develop procedures for maintenance of individual Thrift Savings
Fund Accounts. Such procedures would be expected to be essentially
parallel to the procedures observed within the Federal Thrift Management
System. It would be necessary, however, also to develop an extensive and
detailed mechanism for interfacing with the Federal Thrift Management
System for the administration of these accounts. Presumably the
procedures prescribed by the Executive Director of the Federal Thrift
Management System for transmission of contributions to the Thrift Savings
Fund would be modified to avoid transmission of any detail relating to the
numbers of individual accounts; in lieu thereof contributions would be
identified in the aggregate amount of each category relevant to the
administration of the Thrift Savings Fund. It would appear necessary for
example to separately identify Agency contributions, and employee
;contributions for each applicable investment option elected by the
employee. The Agency would maintain a constantly changing control on the
aggregate amounts in each category always supported by the individual
thrift accounts. Those control amounts would be subject to change as
employees changed investment options, as disbursements would be made
against them, and as adjusted by periodic increments of net earnings less
administrative expense offsets as allocated by the Federal Thrift
Management System (the individual accounts would be adjusted
correspondingly). There would also need to be a mechanism for reporting
and controlling loans made and collections of interest and principal
thereon, including the appropriate follow-up for loan collection.
ADMINISTRATIVE - INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1
Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1
ADMINISTRATIVE ? INTERNAL USE ONLY
g. Develop procedural guidelines for the required inspections/audits
by the Director of OPM and the Executive Director of the Thrift Investment
Management System with respect to disbursements from the CSR fund and from
the Thrift Savings Fund, respectively.
4. We believe it would be advisable to commence work on these tasks
immediately, even though the final content of some of theregulations and
procedures will be dependent upon regulations to be promulgated by the
Executive Director of the Thrift Management System.
5. We assume that your office and-OGC will assume responsibility for
preparing the initial drafts of the regulations identified in paragraph 3a
above. We will of course plan to provide inputs to that process especially
for the procedures primarily in the province of OF. The paragraph 3b
procedures seem to be principally in your province but we will be glad to
coordinate on any questions that may arise. This office will commence work
immediately on the procedures identified in 3c, e, and f. above, and will
welcome any suggestions you may have relating thereto. There are
substantially joint aspects to the procedures identified in 3d and g and we
will be glad to work jointly with you in their development.
6. I am certain that the foregoing is incomplete and oversimplifies the
tasks ahead. We thought it desirable nevertheless to provide it for
discussion as a beginning point. We will welcome your observations.
ADMINISTRATIVE ? INTERNAL USE ONLY
Declassified in Part - Sanitized Copy Approved for Release 2012/08/15: CIA-RDP89-00066R000800050001-1