OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100020001-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 12
• Document Creation Date: December 27, 2016
• Document Release Date: January 30, 2012
• Sequence Number: 1
• Publication Date: January 10, 1984
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
Office of Logistics Quarterly Planning Conference
F
EXTENSION
NO.
OL 4001-84
Chief, Information and Management
DATE 2
Suonort Staff, OL
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
Chief
NBPO/OL
,
2.
Chief, Pf,TS/OL
3.
Chief, PMS/OL
4.
Chief, SS/OL
5.
Chief, LSD/OL
6.
Chief, P&PD/OL
7.
Chief, PD/OL
8.
Chief, RECD/OL
9.
Chief, SD/OL
1
0.
11.
12.
13.
14.
15.
25X1
FORM 61 O USE PREVIOUS
1-79 EDITIONS
a # k ETEATh RS~e A b~
Declassified in Part - Sanitized Copy Approved for Release 2012/01/30 : CIA-RDP89-00087R000100020001-8
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
10 JAN 1984
MEMORANDUM FOR: Chief, New Building Project Office, OL
Chief, Personnel and Training Staff, OL
Chief, Procurement Management Staff, OL
Chief, Security Staff, OL
Chief, Logistics Services Division, OL
Chief, Printing and Photography Division, OL
Chief, Procurement Division, OL
Chief, Real Estate and Construction Division, OL
Chief, Supply Division, OL
e , iniormarion and Management Support
Staff, OL
SUBJECT: Office of Logistics Quarterly Planning Conference
REFERENCE: Multiple-addressee memo fm C/P&PS/OL, dtd
5 October 1983, Subj: Fourth Quarter Objective
Review and Planning Program for FY 1984 (OL
4138-83)
1. The Office of Logistics' (OL) first FY 1984 Quarterly
Planning Conference with the DDA has been scheduled for
2 February 1984, 1330 hours, room Updates 25X1
of "FY 1984 Directorate-Level Objectives" will be presented at
the conference. Your presentation should not exceed five minutes
and should cover the accomplishments of activities scheduled for
the first quarter, problems and shortfalls, plans for the next
quarter, and the long-term outlook for accomplishing the objective
on schedule. At a minimum, an updated milestone chart should be
used as a visual aid. Please provide an updated milestone chart
to IMSS by 20 January 1984. Responsible officers are also
encouraged, whenever possible, to use photographs, viewgraphs,
charts, etc., to supplement their oral presentations to the DDA.
A dry run presentation to the Director of Logistics has been
scheduled
for
30 January 1984, 1330 hours, room
25X1
An
agenda for both the dry run and the con erence is
25X1
a ac
went
C.
1
Unclassified when removed
from attachments.
C . PI Inns .:F _
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NnutIN 1 IAL
SUBJECT: Office of Logistics Quarterly Planning Conference
2. As described in the referent, updates of "FY 1984
Office-Level Objectives" will be presented to the Director of
Logistics at the biweeklies, scheduled as follows:
SD
16
January
1984
0900 hours
SS
16
January
1030
P&PD
17
January
0930
PMS
18
January
1500
RECD
23
January
0900
LSD
24
January
1015
IMSS
25
January
0900
Each OL component is responsible for presenting objective updates
to the D/L. Milestone charts should be used to make presenta-
tions, and a copy should be provided to IMSS. IMSS will be
represented at the MBO biweeklies.
3. We have attached listings of "FY 1984 Directorate-Level
Objectives" (Attachment A) and "FY 1984 Office-Level Objectives"
(Attachment B) for easy reference. You should refer to the OL
Five-Year Plan for a list of all objectives through FY 1987 and
to the reference for additional information on objective
reporting requirements.
4. Questions concerning the Quarterly ference
should be directed to
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 Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
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Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
 Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
GUNFIDENTIAL
New Building Project Office (NBPO)
- Consolidate Agency Metropolitan Washington Area activities in
the new Headquarters Building.
- Develop formalized "professionalism" program within OL for
both blue and white-collar workers.
Information and Management Support Staff (IMSS)
- Develop and implement the Logistics Integrated Management
System (LIMS).
- Establish overseas personal computer capabilities.
Personnel and Training Staff (P&TS)
- Strengthen and expand personnel management support in OL.
Procurement Management Staff (PMS)
- Convert General Provisions used in Agency contracts from DABS
to FARS.
Logistics Services Division (LSD)
- Investigate the feasibility of automating the courier receipt
filing, tracing, and retrieval system as well as the codeword
accountability system within the M&CB.
- Complete implementation of a more effective Vehicle Dispatch
Plan.
- Implement the DDA's "Quality of Life" program.
- Implement corrective action to customer surveys in LSD.
Printing and Photography Division (P&PD)
- Complete basic operational capability of the Digital Prepress
System.
- Complete evaluation of the Quality Circle Program in P&PD and
access application elsewhere in OL.
- Develop and implement NOMAD based P&PD Management Information
System.
- Implement corrective action to problems uncovered in the P&PD
customer services questionnaire.
 FY 1984 Directorate-Level Objectives (continued)
Procurement Division (PD)
- Expand personnel exchange program with external agencies.
- Develop and disseminate customer survey questionnaires and
take appropriate action to respond to customer comments.
Real Estate and Construction Division (RECD)
- Resolve issues of Agency takeover of M&O of Headquarters
facility from GSA.
Develop and disseminate customer survey questionnaires and
take appropriate action to respond to customer comments.
- Develop and disseminate customer survey questionnaires and
take appropriate action to respond to customer comments.
- Investigate and, if appropriate, establish a method to use the
Department of State computer system to generate GBLs and send
unclassified shipping messages to posts worldwide.
CflP t nnvrii,
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 CONFIDENTIAL
Information and Management Support Staff (IMSS)
- Work with management to key support growth to growth in
requirements.
Procurement Management Staff (PMS)
- Continue support to OL and Procurement teams.
- Reorganize Procurement Management structure.
- Continue responsiveness to increasing Agency acquisition
requirements by establishing new decentralized procurement
teams as necessary.
- Integrate CONIF with LIMS.
- Develop policy and resolve key issues affecting acquisition.
Security Staff (SS)
- Increase communications with contractors to instill greater
security awareness.
Logistics Services Division (LSD)
Improve the response time of the Architectural Design Staff.
Institute a program to have personnel in Agency buildings take
more pride in their working area and buildings.
Publicize LSD's Interior Design Consultant.
Resolve problems associated with DCI portraits.
Printing and Photography Division (P&PD)
- Develop a formal training program for Photography Branch.
- Develop a requirements package for low-volume copiers and issue
a contract for copier rentals.
- Evaluate the feasibility of making ForeignfStandards
Video-Tape Conversion available to the Agency.
CONFIDENTIAL'
 nmrloffllk
FY 1984 Office-Level Objectives (continued)
P&PD (continued)
- Conduct a P&PD Bindery Automation Study.
- Develop an Automated Maintenance Program System for Division
application.
Real Estate and Construction Division (RECD)
- Construct Northside utility lines to Headquarters, including
electrical feeders.
- Provide additional water source to Headquarters, including
three new fire hydrants.
- Install dual setpoint summer/winter thermostats at
Headquarters.
- Prepare feasibility study and recommendations for efficient
repair and return of equipment.
- Establish a VM program to monitor usage of packaging supplies
and material on a yearly basis, including a reorder cycle.
- Develop a purification program to improve the viability of the
ICS database prior to implementation of LIMS.
- In cooperation with P&PD, prepare a briefing motion-picture
film on Supply Division organization/activity at Headquarters
and in the field.
- Update GSA-leased vehicle inventory and establish vehicle
records in the FARS minicomputer system for financial tracking
in conjunction with OF.
CONFIDENTIAL
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CONFIDENTIAL
FY 1984 Office-Level Objectives (continued)
- Establish with a major customer of Logistics the capability
to remotely and electronically input directly to the ICS stock
issues.
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 Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8
Office of Logistics Quarterly Planning Conference
2 February 1984 - 1330 Hours
Opening Remarks
Objectives
DDA's "Quality of Life" Program
Personnel Exchange Program with
OF and NSA
Establish Overseas Personal
Computer Capability
Resolve Issues of Agency Take-
over of M&O of Headquarters
Building
Closing Remarks
Presenter
Daniel C. King, D/L
Daniel C. King
ET!1
Declassified in Part - Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-00087R000100020001-8