OFFICE OF LOGISTICS QUARTERLY PLANNING CONFERENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000100020019-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 27, 2016
• Document Release Date: January 30, 2012
• Sequence Number: 19
• Publication Date: March 30, 1984
• Content Type: MEMO

Declassified in Part -Sanitized Copy Approved for Release 2012/01/30 :CIA-RDP89-000878000100020019-9
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SUBJECT: (Optional(
Office of Logistics Quarterly Planning Conference
Chief
Jon an anagement Support
Staff OL
TO: (Officer designation, room number, and DATE
building(
w'
10.
C/SD/OL
FORM
1-79
6 1 ~ DSiDiilor+sus
NO.
OL 4067-84
DATE
30 March 1984
STAT
STAT
COMMENTS (Number each comment to show from whom
b whom. Draw a line across column altar oath comment.)
 MEMORANDUM FOR: Chief,
Chief,
Chief,
Chief,
Chief,
Chief,
Chief,
Chief,
Chief,
New Building Project Office, OL
Personnel and Training Staff, OL
Procurement Management Staff, OL
Security Staff, OL
Logistics Services Division, OL
Printing and Photography Division, OL
Procurement Division, OL
Real Estate & Construction Division, OL
Supply Division, OL
SUBJECT: Office of Logistics Quarterly Planning
Conference
REFERENCE: Multiple-addressee memo fm C/P&PS/OL, dtd
05 Oct 1983, subj Fourth Quarter Objective
Review., and Planning Program for FY 1984
(OL 4138-83)
1. The Office of Logistics' (OL) second FY 1984 Quarterly
Planning Conference with the DDA has been sc for
18 April 1984, 133_ 0~ S~ Updates
for selected "FY 1984 Direr ora a-Leve Objectives" will be
presented at the conference. In preparation for the conference
a dry run presentation to the Director of Lo een
scheduled for 1St April 1984 '1330 hours,
Building. An agenda for both the dry can and the conference is
at Attachment A.
2. Objective presentations to the DDA should not exceed
five minutes and should cover the accomplishments and
activities scheduled for the second quarter, problems and
shortfalls, plans for the next quarter, and the long-term
outlook for accomplishing the objective on schedule. At a
minimum, an updated milestone chart should~be used as a visual
aid. Please provide updated milestone charts to IMSS by
06 April 1984. Responsible officers are also encouraged,
whenever possible, to use photographs, viewgraphs, charts,
etc., to supplement their oral presentations to the DDA.
Declassified in Part -Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-000878000100020019-9
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SUBJECT: Office of Logistics Quarterly Planning Conference
3. In addition to the above and as described in the
referent, updates to "FY 1984 Office-Level Objectives" will be
presented to the Director of Logistics at the staff and
division biweeklies, scheduled as follows:
RECD
16
April
0900
Hours
LSD
17
April
0930
Hours
IMSS
18
April
0900
Hours
SD
23
April
0900
Hours
SS
23
April
1030
Hours
P&PD
P
24
April
0930
Hours
MS
25
April
1000
Hours
Each OL component is responsible for presenting objective
updates to the Director of Logistics. Milestone charts should
be used to make presentations, and a copy should be provided to
IMSS. IMSS will be represented at each of the biweeklies.
4. We have attached listings of "FY 1984 Directorate-Level
Objectives" (Attachment B) and "FY 1984 Office-Level Objectives
(Attachment C) for easy reference. You should refer to the OL
Five-Year Plan for a list of all objectives through FY 1988 and
to the reference for additional information on objective
reporting requirements.
5. Questions concerning the Quarterly Planning Confere
nr hhc L.; ...~, ..~i.. ~_____~ _. .
 Office of Logistics Quarterly Planning Conference
Develop Professionalism Program
within OL for both Blue and White
Collar Workers
Resolve Issues Related to Agency
Taking over Headquarters M&O in
FY 1985
Strengthen and Expand Personnel
Management Support in OL
~i'e~P~-R,ange~Pl n /for
h c e oo+,f CD at~r3e1
torage C pa ity
Implement the DDA's Quality of Life
Program
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New Building Pro'ect Office (NBPO)
- Consolidate Agency Metropolitan Washington Area activities in
the new Headquarters Building.
- Develop formalized "professionalism" program within OL for
both blue and white-collar workers.
Information and Management Support Staff (IMSS)
- Develop and implement the Logistics Integrated Management
System (LIMB).
- Establish overseas personal computer capabilities.
Personnel and Trainin Staff (P&TS)
- Strengthen and expand personnel management support in OL.
Procurement Management Staff (PMS)
- Convert General Provisions used in Agency contracts from
DARS to FARS.
Logistics Services Division (LSD)
- Investigate the feasibility of automating the courier receipt
filing, tracing, and retrieval system as well as the codeword
accountability system within the M&CB.
- Complete implementation of a more effective Vehicle Dispatch
Plan. .
- Implement the DDA's "Quality of Life" program.
- Implement corrective action to customer surveys in LSD.
Printing and Photography Division (P&PD)
Complete basic operational capability .of the Digital Prepress
System.
- Complete evaluation of the Quality Circle Program in P&PD and
access application elsewhere in OL.
- Develop and implement NOMAD based P&PD Management Information
System.
 Declassified in Part -Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-000878000100020019-9
STAT
STAT
- Implement corrective action to problems uncovered in the P&PD
customer services questionnaire.
- Expand personnel exchange program with external agencies.
- Develop and disseminate customer survey questionnaires and
take appropriate action to respond to customer comments.
Real Estate and Construction Division (RECD)
- Resolve issues of Agency takeover of M&0 of Headquarters
facility from GSA.
- Develop and disseminate customer survey questionnaires and
take appropriate action to respond to customer comments.
Supply Division ($D)
 Reportable to the Director of Logistics
at Biweekly Sessions
Information and Management Support Staff (IMSS)
- Work with management to key support growth to growth in
requirements.
Procurement Management Staff (PMS)
- Continue support to OL and Procurement teams.
- Reorganize Procurement Management structure.
- Continue responsiveness to increasing Agency acquisition
requirements 6y establishing new decentralized procurement
teams as necessary.
- Integrate CONIF with LIMS.
- Develop policy and resolve key issues affecting acquisition.
Security Staff (SS)
- Increase communications with contractors to instill greater
security awareness.
Logistics Services Division (LSD)
- Improve the response time of the Architectural Design Staff.
- Institute a program to have personnel in Agency buildings take
more pride in their working area and buildings.
- Publicize LSD's Interior Design Consultant.
- Resolve problems associated with DCI portraits.
Printing and Photography Division (P&PD)
- Develop a formal training program for Photography Branch.
- Evaluate the feasibility of making Foreign Standards
Video-Tape Conversion available to the Agency.
- Conduct a P&PD Bindery Automation Study.
- Develop an automated Maintenance Program System for Division
application.
 Declassified in Part -Sanitized Copy Approved for Release 2012/01/30: CIA-RDP89-000878000100020019-9
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FY 1984 Office-Level Ob'ectives (Continued)
Real Estate and Construction Division (RECD)
- Construct Northside utility lines to Headquarters, including
electrical feeders.'
- Install dual setpoint summer/winter thermostats at
Headquarters.
Supply Division ($D)
- Prepare feasibility study and recommendations for efficient
repair and return of equipment.
- Establish a VM program to monitor usage of packaging supplies
and material on a yearly basis, including a reorder cycle.
- DheeICS databasecr,r;~n progmam^to_improve the viability of
film on Supply Division organization/activitymat1Headquarters
and in the field.
minicomputer system for financial
tracking in conjunction with OF.
- Update GSA-leased vehicle inventory and establish vehicle
records in the FARS
,- Establish with a major customer of Logistics the capability
to remotely and electronically input directly to the ICS
stock issues.