FACILITIES MANAGEMENT DIVISION FY86 SIGNIFICANT ACCOMPLISHMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00087R000200160013-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 27, 2016
• Document Release Date: January 30, 2013
• Sequence Number: 13
• Content Type: MISC

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FMD accomplishment (from milestone chart for MBO, "Parking Program for implementation
in 87")
Construction started in ( North-LbT)on:18 Aug.-- involves 'straightening out the roadway,
, ----.-?---1.
removing trees, and asphalting. We-1I-retliVeY-WoUT-80-AildItIO-HHITI3arking...spaces
4.-___--------- ------...___.__---- -
when finished.
Construction started in South-Lot on 14 Apr and was finished on 15 Aug. All islands
were removed, removed, the asphalt and street lights replaced, and the lot restriped. Parking
was ilereased-by-anditionai-2-06-spa
The D/L:-?has-asked7TMD:freXPYO're the concept of stacked parkirig. A scope of work
has been prepared to task BMI to do the study. The pkg was submitted to the contracting
officer on 24 Sep 86.
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FACILITIES MANAGEMENT DIVISION
FY86 SIGNIFICANT ACCOMPLISHMENTS
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b. Facilities Management Division (FMD) definitized the
Headquarters operations and maintenance contract with Allied
for FY86. The major objectives of the negotiations were to
obtain a greater visibility into the administration, cost
control, and the actual (short range and long range) program
for the facilities and utilities systems. The overall goal was
to ensure that the systems and procedures will be in place
prior to obtaining the operations and maintenance proposals for
the new building. The new reporting requirements will provide
the Chief, FMD, with far greater information for budgeting
purposes at designated times of the year.
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c. Allieddtergraph perators loaded archtt, ctural floor
,?,,/
and ceiling_,p4an infor tion for 18 lency bul-rdings. The
following,eilildings re now on t Intergr .
Motor Pool Pra ting anu Fnotogyepny,
Headquarter.,&'Compoune'Parking Deck,
eeller House,
Headqu-gi'ters Security Corarol Center at
Route,7123 Entrance,-
d. Facilities Management Division, Operations, coordinated
startup of the cafeteria reroofing project during the month of
September.
e. The Interior Design Staff, FMD, assisted with the
following shows in the 1D Exhibit Hall:
- England: Castles, Cathedrals, Countrysides,
Photographs by James Boggess.
A bust of George Bush sculpted by Marc Mellon and
presented as a gift to the Agency by Vincent Melzac
EAA, Employee Photography Show.
Fighting 69th Exhibit
The Revolution Graphically Illustrated; Iranian
Posters 1979-81.
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g. The Interior Design Staff, FMD, supported the
Historical Intelligence Collection Staff, OIR, with loan and
purchase of exhibit cases and set up of exhibits of OSS and KGB
artifacts for the occasions of the OSS veterans Convention and
the DIA 25th Anniversary Celebration.
h. Acoustic screen and modular furniture orders in the
following quantities were processed during FY86:
Pleion - 764 enclosures $807,843.99
Corry Jamestown - 1937 workstations $1,592,796.11
i. During FY86 the Configuration Management Staff (CMS)
successfully implemented the Configuration Management System.
/The Headquarters Management Board (HMB) and the Facility
Management Board (FMB) are functioning as indicated in the
Configuration Management Plan. CMS supported both boards as
secretariat during FY86:
- HMB met four times in FY86.
The FMB met eight times in FY86, routinely approving
RFCs to the documentation published.
j. During FY86, the Configuration Management Staff (CMS)
published the Agency Space Allocation Document; Facility
Baseline documents (FBDs) for the Original Headquarters
Building; the Headquarters Site and Powerhouse Building, and
for the Printing and Photography Building. A preliminary draft
of the New Headquarters Building has been prepared and is being
worked on with NPBO collaboration to fill in the missing
information. CMS also prepared a preliminary draft of the
Integrated Logistics Support Plan (ILSP) and provides
secretariat support to the ILSP Task Force which meets weekly.
k. Summary of documentation prepared by by Facilities
Management Board:
The Original Headquarters Building Facility Baseline
Document
The Headquarters Site and Powerhouse Building
Facility Baseline Document
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The Printing and Photography Building
The New Headquarters Building draft is being updated
as information is captured prior to final review and
submission for approval.
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A A study is underway on the feasibility of placing under
baseline documentation information covering external buildings.
1. The Original Headquarters Building is being recorded in
the Intergraph System, and during 1986 the following work was
accomplished:
Completed surveys of original Headquarters Building
floor plan, ceiling plan, furniture location, and
block plan (occupant location) information.
Sent above survey information to SHG for input into
HQCADD Database.
Reviewed and corrected SHG output of Headquarters
Building floor plan and ceiling plan information.
Received initial floor plan and ceiling plan
information on tape from SHG and loaded it on the
Agency system.
m.
New Agency facilities, which included
were opened in FY86 and were provided
full services support in terms of mail service, shuttle bus,
supply and moving support without additional resources.
Increases in key statistics for these services are attached.
Vp. The Executive Dining room served a total of 16,777
meals for both the DCI Dining area and the general membership.
This was an increase of 12 percent over 1985.
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q. The Classified Waste System (SOMAT) operated for one
full year in a temporary location in order to accommodate
construction of the New Building North Dock. Plans are
underway to reposition the system in October 1986.
r. A consultant study was completed on the Waste Disposal
System. The report contains planning data and cost evaluations
of 12 options for disposal. The options are variations of
three categories--expansion of present system, installation of
new pulpers, and construction of an incinerator. The most
efficient plan, incineration, also includes data on energy
recovery and a vacuum collection system.
s. The Motor Pool Branch, FMD, placed a second MCI
Intercity Bus in service for extended transportation requests.
t. Four members of the Motor Pool Branch, FMD, received 40
hours of professional driving instruction from a contracted
Department of Transportation certified instructor.
v. Allied began maintenance on the 5,000 induction units
in the Headquarters Building. Each unit will be checked for
proper heating and cooling, and inspected for signs of leakage
and corrosion. Units will be numbered and labeled, and
blueprints updated. It will take approximately one year to
accomplish the project.
w. Facilities Management Division developed an employee
message center for use in the Headquarters Building. The
center provides employees with current information on events in
the Headquarters building. Additional larger units are planned
for the cafeterias and other entrances.
x. In August, FMD personnel directed the delivery of three
uninterruptible power systems (UPS), which involved
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to Headquarters. FMD, with assistance from DICON, scheduled
and directed the delivery with United Rigging Company. The UPS
system will be used to support OIT power requirements for new
critical equipment.
y. Facilities Management Division converted the 3E and 4E
corridor vending rooms to office space for the DDI. Each space
houses workstations for three people.
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z. Facilities Management Division invited proposals from 15
large engineering companies to perform a study of the main
powerhouse systems. Upon completion of presentations and
interviews, a panel ranked Syska and Hennessy the highest and a
contract was awarded in the amount of $195,000. The study will
also address facility requirements when the New Headquarters
Building is operative
aa. Three separate companies were awarded contracts to
modernize and upgrade the Original Headquarters Building.
Energy systems Engineering was awarded a $90,000 contract to
perform a heating, ventilating and air-conditioning study. PKP
engineers was awarded a $35,000 contract to reevaluate an
energy conservation report which was prepared by V.V.K.R. in
1979. Summer Engineers was awarded a $15,000 contract to
develop a generic instrumentation loop for the standby chiller
systems.
bb. Facilities Management Division managed the project for
the 1D corridor renovation for the Exhibit Hall costing
approximately $144,045. Sliding panels were hung from
supporting tracks, track lighting was installed, and because
the entire ceiling was removed, dust barriers were placed at
the ends of the corridor during the entire project.
cc. In April, Facilities Management Division arranged with
the New Building Project Office to set up tours every two to
three weeks of the New Headquarters Building for project
officers and Allied personnel. These tours provide first-hand
information on construction of a new building. To date 44
people have toured the new building and powerhouse.
dd. Facilities Management Division played an important
role in the preparation for Hurricane Gloria last fall, the
1 November Cornerstone Laying Ceremonies, the Fighting
Sixty-Ninth ceremonies and reception, the OSWR symposium for
500 members of the American Institute of Aeronautics and
Astronautics, the meeting of the Council of American
Ambassadors, and the Senator Barry Goldwater presentation and
reception.
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ff. Signficant accomplishments in the Facilities
Management Division's Parking Program are as follows:
- A complete revalidation of carpools for the
Headquarters compound was accomplished in March
1986. New policy was established for the VIP Lot in
April making FMD the focal point to approve
requests for VIP parking.
Construction began on the East Road from the 123
Entrance to the Headquarters front entrance in
April and was completed in July.
South Lot construction began in April and was
completed in August. New parking permits were
issued.
Northeast Entrance construction began 12 July and is
scheduled for completion 15 October. North road
construction from the George Washington Parkway to
the Front Entrance was completed 19 September.
North Lot construction, Lanes A through C, began
15 September and is scheduled for completion
6 October. The remainder of the North Lot is
scheduled for completion the latter part of November.
A Parking Coordinator's Officer was established
1 September for the convenience of all Agency
employees.
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