PROJECT ESTIMATING REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89-00244R000200250006-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 47
• Document Creation Date: December 21, 2016
• Document Release Date: March 21, 2008
• Sequence Number: 6
• Publication Date: August 24, 1981
• Content Type: MEMO

I
Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
GENERAL SERVICES ADMINISTRATION
WASHINGTON, D. C. 20405
PBS P 3440.5
August 24, 1981
SUBJECT: Project Estimating Requirements
1. Purpose. This order issues and transmits a new HB, Project Estimating
Requirements.
2. Cancellation. PBS P 3440.1A is canceled.
3. Background. This HB establishes the quality and level of estimating
services to be provided during the design phase of a project. When estimating
for a project that is contracted through the design architect-engineer (A-E) or
is contracted for separately with a professional services cost consultant,
this HB defines the deliverables expected and their schedule.
4. Forms. This order provides for the use of new GSA Form 3474, Project
Cost Comparison Summary; GSA Form 3473, Project Cost Summary (Level 3); and
GSA Form 3472, GSA Cost Data. An initial distribution of these forms will be
made to Central Office and all regional offices. Additional supplies should be
obtained in the usual manner.
F. GALUARJ
ing Commissioner
Public Buildings Service
Distribution: A;F;G;Pl;P2;RP(10,20);RPC1;3Al;3P1;3P2;3PC1.
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Office
Copies
Office
Copies
NCR
50
Region
6:
50
Region
1:
50
Region
7:
50
Region
2:
50
Region
8:
50
Region
3:
50
Region
9:
50
Region
4:
50
Region 10: 50
Region
5:
50
The above copies are for redistribution by
the Director, Design and Construction Division,
to architects and engineers engaged in future
design and construction.
The above copies are for redistribution by
the Director, Cost Management Division, to
professionals in other agencies that may
request copies.
Figure 1. Supplemental distribution
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
PBS P 3440.5
August 24, 1981
Handbook
Project Estimating
Requirements
General Services Administration
Washington, DC
Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
CHAPTER 1. INTRODUCTION
CHAPTER 2. CONSTRUCTION COST BASIS FOR A-E PROPOSAL AND NEGOTIATION
CHAPTER 3. CONCEPT STAGE ESTIMATE SUBMISSION
CHAPTER 4. TENTATIVE STAGE ESTIMATE SUBMISSION
CHAPTER 5. FINAL WORKING DRAWING STAGE ESTIMATE SUBMISSION
CHAPTER 6. POST AWARD CONSTRUCTION COST ANALYSIS
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Paragraph
Titles
Paragraph
Applicability . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Policies . . . . . . . . 3
Performance standards for estimates . . . . . . . . . . . . . . . . 4
Independent preparation . . . . . . . . . . . . . . . . . . . . . . 6
Administrative penalties . . . . . . . . . . . . . . . . . . . . . 6
Requirements for phased projects . . . . . . . . . . . . . . . . . 7
Requirements for multistructure projects . . . . . . . . . . . . . 8
Extent of estimating service . . . . . . . . . . . . . . . . . . . 9
Appendix 1-A. UNIFORMAT Code of Accounts
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
August 24, 1981 PBS P 3440.5
CHAPTER 1. INTRODUCTION
1. Applicability. The. instructions contained in this handbook shal'. be
incorporated by reference in the contracts of architects-engineers (A-E's) who
perform cost management services, either by separate contract or as part of an
overall design. The provisions of this handbook are applicable to Public
Buildings Service (PBS), Office of Design and Construction and Office of Contracts
organizational elements. These guides and procedures shall be followed by all
estimators, both A-E and GSA, in the discharge of their professional
responsibilities.
2. Scope. This handbook provides instructions for the negotiation and
administration of A-E contracts with regard to oversight of development of the
A-E's construction estimates and cost control requirements. This handbook
supersedes the technical requirements for project cost estimating and cost
control incorporated in the HB, Procurement and Administration of Design and
Construction, Volume 1, Architect-Engineer, Construction Manager, and Related
Contracts (PBS P 3420.1).
3. Policies. In the design of new public buildings and in the repair and
alteration of existing buildings, the A-E will ensure that the choice of design
alternatives and the selection of construction materials and equipment will be
evalua`ed from the standuoint of life cycle cost effectiveness, need for
expenditure, and conformance with the National Energy Conservation Policy Act.
4. Performance standards for estimates. Each required estimate submittal must
meet the following standards:
a. Balance. Among the various disciplines and buildings systems which
make up the project and its design, there must be a proportional estimating
effort submitted for each discipline, in approximate relationship to the total
cost.
b. Completeness. For the estimate to be acceptable, it must include all elements
of proposed project work, with all modifications, regardless of the stage of design.
c. Accuracy. The hallmark of a quality estimate is accuracy, and wi*hout
this clement, it loses its credibility. Lump sum amounts shall be held to an
absolute minimum. The level of cost detail is to be appropriate to the design
phase of the project. Generally, the level of detail will be indicated in this
handbook by reference to the appropriate level of the UNIFORMAT code of accounts.
(See appendix 1-A.)
5. Independent preparation. Each estimate submitted for a project must be
prepared independent of the design team.
a. 'They shall be prepared under the direct supervision of a professional
cost estimator whose full time or primary duty is that of estimating.
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August 24, 1981
Unilormat
code of
accounts
NOTE: This appendix shows UNIFORMAT levels 2 through 5.
Level 6, which is not shown, would be a further
breakdown of the level 5 item by types, sizes,
material description, and individual quantities
of labor and material.
For example, level 5, 08111 Cold Water Service,
at level 6 detail would show a breakdown of:
... type of pipe, by diameter and lineal feet
... list of fittings
... type of valves, by size and number
... type of insulation, by diameter and lineal feet
... etc.
Appendix 1-A. UNIFORMAT Code of Accounts
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August 24, 1981
UNIFORMAT ELEMENT/ITEM
011
Standard Foundations
021
Slab on Grade
0011
Wall Foundations
0211
Standard Slab on Grade
01111
Wall Footings
02111
Slab Construction
01112
Foundation Walls & Pilasters
02112
Base Courses
01113
Excavating & Backfilling
02113
Moisture Protection
0112
Column Foundations
0212
Structural Slab on Grade
& Pile Caps
02121
Slab Construction
01121
Column Footings
02122
Grade Beams
01122
Pile Caps
02123
Base Courses
01123
Column Piers & Base Plates
02124
Moisture Protection
01124
Excavating & Backfilling
0213
Inclined Slab on Grade
02131
Ramps
012
Special Foundation
02132
Inclined Floor Slabs
Conditions
02133
Stepped Slabs on Grade
02134
Steps
0121
Pile Foundations
01211
Mobilization/Demobilization
0214
Trenches, Pits, & Bases
01212
Pile Tests
02141
Trenches & Depression in Slabs
01213
Piles
02142
Pits
02143
Equipment & Machine Bases
0122
Caissons
01221
Open Caissons
0215
Foundation Drainage
01222
Caisson Accessories
02151
Perimeter Drains
01223
Special Caissons
02152
Under Slab Drains
0123
Underpinning
022
Basement Excavation
01231
Temporary Shoring to Structure
01232
Excavating
0221
Excavation for Basements
01233
Sheeting & Shoring to Excavation
02211
Excavating
01234
Backfilling
02212
Waste Material Disposal
01235
Concreting
01236
Formwork
0222
Structure Backfill & Compaction
01237
Steel Bar Reinforcing
02221
Structure Backfill with Excavated
01238
Cutoff Projecting Footings
Material
01239
Grouting & Dry Packing
02222
Borrow Backfill
0124
Dewatering
0223
Shoring
01241
Pumping
02231
Sheeting and Shoring
01242
Well-Point
02232
Tiebacks & Anchors
01243
Gravity Drainage
02233
Slurry Walls
0125
Raft Foundations
023
Basement Walls
01251
Slab Construction
01252
Base Courses
0231
Basement Wall Construction
01253
Moisture Protection
02311
Basement Walls
0126
Other Special Foundation
02312
Pilasters
Conditions
02313
Expansion & Construction Joints
01261
Removal of Old Foundations
0232
Moisture Protection
01262
Rock Grouting
02321
Dampproofing
01263
Tunneling
02322
Waterproofing
01264
Shoring Existing Buildings
0233
Basement Wall Insulation
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03
Superstructure
031
Floor Construction
0311
Suspended Basement Floor
0411
Exterior Wall Construction
Construction
04111
Exterior Skin
03111
Structural Frame
04112
Insulation & Vapor Barriers
03112
Interior Structural Walls
04113
Interior Skin
03113
Floor Slabs & Decks
04114
Parapets
03114
Inclined & Stepped Floors
04115
Dampproof Courses
03115
Expansion & Contraction Joints
04116
Finish to Exposed Structure
0312
Upper Floors Construction
04117
Expansion Joints
03121
Structural Frame
04118
Cornerstones
03122
Interior Structural Walls
0412
Exterior Louvers & Screens
03123
Floor Slabs & Decks
04121
Exterior Louvers
03124
Inclined & Stepped Floors
04122
Decorative Grilles & Screens
03125
Expansion & Contraction Joints
04123
Exterior Vents
0313
Balcony Construction
0413
Sun Control Devices (Exterior)
03131
Supported Balconies
04131
Projecting Sun Screens
03132
Cantilevered Balconies
04132
Awnings
0314
Ramps
04133
Exterior Shutters & Blinds
03141
Pedestrian Ramps
0414
Balcony Walls & Handrails
03142
Vehicle Ramps
04141
Balcony Walls
0315
Special Floor Construction
04142
Balcony Railings
03151
Catwalks
04143
Balcony Handrails
03152
Space Frames
04144
Balcony Dividing Walls
03153
Cable-Supported Floor Systems
0415
Exterior Soffits
04151
Building Soffits
032
Roof Construction
04152
Balcony Soffits
04153
Canopy Soffits
0321
Flat Roof Construction
03211
Structural Frame
03212
Interior Structural Walls
03213
Roof Slabs & Decks
0421
Windows
03214
Expansion & Contraction Joints
04211
Window Units & Hardware
0322
Pitched Roof Construction
04212
Glazing
03221
Frame & Trusses
04213
Wall Opening Elements
03222
Roof Decking & Sheathing
04214
Protective Window Elements
04215
Exterior Window Paintin
0323
Canopies
g
& Staining
03231
Supported Canopies
03232
Cantilevered Canopies
0422
Curtain Walls
04221
Curtain Walls-Grid Systems
0324
Special Roof Systems
04222
Curtain Walls-Panel Systems
03241
Concrete Shells & Domes
03242
Hyperbolic Parabaloid Roofs
0423
Exterior Doors
03243
Space Frames
04231
Glazed Doors & Entrances
03244
Barrel Vault Roofs
04232
Solid Exterior Doors
03245
Saw Tooth Roofs
04233
Revolving Doors
03246
Cable-Supported Roofs
04234
Overhead Doors
03247
Air-Supported Structures
04235
Special Doors & Entrances
0424
Storefronts
033
Stair Construction
04241
Framing
0331
Stair Structure
04242
Panels & Bulkheads
03311
Regular Stairs
04243
Doors & Hardware
03312
Curved Stairs
04244
Glazing
03313
Spiral Stairs
04245
Rolling Grilles & Folding Closures
03314
Exterior Fire Escape Stairs
04246
Storefront Awnings
03315
Steps in Suspended Slabs
04247
Caulking
Appendix 1-A
3
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PBS P 3440.5 August 24, 1981
05
Roofing
0616
Interior Doors & Frames
06161
Interior Doors
06162
Interior Door Frames
06163
Interior Door Hardware
0501
Roof Coverings
06164
Interior Door Wall Opening
05011
Membrane Roofing
Element
05012
Shingles & Roofing Tile
06165
Interior Door Sidelights
05013
Preformed Roofing
& Transoms
05014
Sheet Metal Roofing
06166
Interior Door Painting & Staining
05015
Expansion Joints & Covers
06167
Hatches & Access Doors
0502
Traffic Toppings
0617
Interior Storefronts
& Paving Membrane
06171
Framing
05021
Traffic Toppings
06172
Panels & Bulkheads
05022
Waterproof Membranes Below
06173
Doors & Hardware
Paving
06174
Glazing
05023
Slatted Roof Decks & Walkways
06175
Rolling Grilles & Folding Closures
0503
Roof Insulation & Fill
05031
Roof Vapor Barriers
05032
Roof & Deck Insulation
0621
Wall Finishes
05033
Roof Fill
06211
Wall Finishes to Inside Exterior
0504
Flashings & Trim
Wall
05041
Flashings
06212
Wall Finishes to Interior Walls
05042
Gravel Stops
06213
Column Finishes
05043
Fascia & Eaves
0622
Flooring
05044
Gutters & Downspouts
06221
Screens & Toppings
05045
Miscellaneous Roofing Specialties
06222
Floor Finishes
0505
Roof Openings
06223
Bases, Curbs & Trim
05051
Glazed Roof Openings
06224
Stair Finish
05052
Hatches
06225
Access Flooring (Pedestal Floors)
05053
Gravity Roof Ventilators
0623
Calling Finishes
06231
Ceiling Finishes Applied
06
Interior Construction
to Structure
06232
Suspended Ceilings
06233
Special Ceilings
06234
Stair Soffits
0611
Fixed Partitions
06235
Expansion Joint Covers
06111
Solid Partitions
06112
Glazed Partitions
063
Specialties
06113
Mesh Partitions
0631
General Specialties
0612
Demountable Partitions
06311
Chalk & Tackboards
06121
Full Height Demountable Partitions
06312
Identifying Devices
06122
Bank Height Demountable
06313
Lockers
Partitions
06314
Toilet & Bath Accessories
0613
Retractable Partitions
06315
Storage Shelving
06131
Accordion Folding Partitions
06316
Miscellaneous Metalwork
06132
Folding Leaf Partitions
06317
Miscellaneous Specialties
06133
Coiling Partitions
0632
Built-In Fittings
0614
Compartments & Cubicles
06321
Counters & Vanities
06141
Toilet Partitions
06322
Kitchen Cabinets
06142
Shower & Dressing Compartments
06323
Closets
06143
Hospital Cubicles
06324
Miscellaneous Built-In Cabinetwork
0615
Interior Balustrades & Screens
06151
Stair Balustrades
06152
Balustrades At Floor Openings
06153
Interior Grilles & Decorative
Screens
Appendix 1-A
4
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07
Conveying Systems
0701
Elevators
07011
Passenger Elevators
07012
Freight Elevators
0702
Moving Stairs & Walks
07021
Escalators
07022
Movin
Walks
g
0703
Dumbwaiters
07031
Hand-Operated Dumbwaiters
07032
Electric-Operated Dumbwaiters
0704
Pneumatic Tube Systems
07041
Pneumatic Message Tube
Systems
07042
Pneumatic Trash Tube Systems
07043
Pneumatic Linen Tube Systems
0705
Other Conveying Systems
07051
Lifts
07052
Hoists & Cranes
07053
Conveyors
07054
Chutes
07055
Turntables
0706
General Construction Items
07061
Hoistway Beams
07062
Hydraulic Elevator Shaft Drilling
07063
Miscellaneous Metals
07064
Lintels to Openings
07065
Concrete Work
07066
Masonry Work
07067
Painting
081
Plumbing
0811
Domestic Water Supply System
08111
Cold Water Service
08112
Hot Water Service
08113
Domestic Water Supply Equipment
0812
Sanitary Waste & Vent System
08121
Waste Piping & Fittings
08122
Vent Piping & Fittings
08123
Floor Drains
08124
Sanitary Waste Equipment
08125
Thermal Pipe Insulation
0813
Rainwater Drainage System
08131
Pipe & Fittings
08132
Roof Drains
08133
Rainwater Drainage Equipment
08134
Thermal Pipe Insulation
0814 Plumbing Fixtures
08141 Bath Tubs
08142 Bidets
08143 Kitchen Sinks
08144 Laundry Sinks & Trays
08145 Lavatories
08146 Mop Sinks
08147 Service Sinks
08148 Showers
08149 Urinals
081410 Water Closets
081411 Wash Fountains
081412 Drinking Fountains & Coolers
0821 Energy Supply
08211 Oil Supply System
08212 Gas Supply System
08213 Coal Supply System
08214 Steam Supply System
08215 Solar Energy Supply System
08216 Wind Energy Supply System
0822 Heat Generating System
08221 Steam Boilers
08222 Hot Water Boilers
08223 Furnaces
08224 Boiler Room Piping & Specialties
08225 Auxiliary Equipment
08226 Equipment Thermal Insulation
0823 Cooling Generating Systems
08231 Chilled Water Systems
08232 Direct Expansion Systems
0824 Distribution Systems
08241 Air Distribution
08242 Exhaust Ventilation Systems
08243 Steam Distribution
08244 Hot & Chilled Water Distribution
08245 Change Over Distribution Systems
08246 Glycol Heating Distribution System
0825 Terminal & Package Units
08251 Terminal Units
08252 Packaged Units
0826 Controls & Instrumentation
08261 Air-Conditioning Systems
08262 Energy Supply System
08263 Heat-Generating System
08264 Cooling-Generating System
08265 Special Mechanical Systems
08266 Instrument Panels
08267 Instrument Air Compressor
08268 Gas Purging System
0827 Systems Testing & Balancing
08271 Water Side Testing & Balancing
08272 Air Side Testing & Balancing
Appendix 1-A
5
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083 Fire Protection
0831 Water Supply (Fire Protection)
08311 Water Connection
08312 Pipe & Fittings
08313 Valves
0832 Sprinklers
08321 Wet Sprinkler System
08322 Dry Sprinkler System
0833 Standpipe Systems
08331 Standpipe Equipment
08332 Fire Hose Equipment
08333 Pumping Equipment
0834 Fire Extinguishers
08341 Hand-Held Fire Extinguishers
08342 Wheeled Cart Fire Extinguishers
08343 Fire Extinguisher Cabinets
084 Special Mechanical Systems
0841 Special Plumbing Systems
08411 Special Piping Systems
08412 Acid Waste Systems
08413 Interceptors
08414 Pool Equipment
08415 Special Plumbing Fixtures
0842 Special Fire Protection Systems
08421 Carbon Dioxide Extinguishing
Equipment
08422 Foam-Generating Equipment
08423 Halon System Equipment
08424 Hood & Duct Fire Protection
0843 Miscellaneous Special Systems
& Devices
08431 Special Cooling Systems &
Devices
08432 Process Heating
08433 Storage Cells & Devices
08434 Dust & Fume Collectors
08435 Deodorizing Equipment
08436 Carbon Monoxide Equipment
08437 Sound Attenuating Equipment
08438 Special Waste Treatment Devices
091 Service & Distribution
0911 High Tension Serivice
& Distribution
09111 High Tension System Monitoring
09112 High Tension System Equipment
09113 High Tension System Distribution
0912 Low Tension Service
& Distribution
09121 Low Tension System Monitoring
09122 Low Tension System Equipment
09123 Low Tension System Distribution
092
Lighting and Power
0921
Branch Wiring
09211
Wiring Circuits
09212
Branch Wiring Devices
0922
Lighting Equipment
09221
Fluorescent Interior Lighting
Fixtures
09222
Incandescent Interior Lighting
Fixtures
09223
Other Lighting Fixtures
& Equipment
093
Special Electrical Systems
0931
Communications &
Alarm Systems
09311
Public Address Systems
09312
Central Music Systems
09313
Intercommunication Systems
09314
Paging Systems
09315
Utility Telephone Systems
09316
Nurses' Call System
09317
In-Out Registers
09318
Bell Systems
09319
Television Systems
093110
Clock & Program Systems
093112
Burglar Alarm Systems
093113 Other Systems
0932
Grounding Systems
09321
Lightning Protection
09322
Building Ground Systems
09323
Special Grounding Systems
0933
Emergency Light & Power
09331
Emergency Generator Systems
09332
Emergency Battery Systems
09333
Other Emergency Light & Power
Systems
0934
Electric Heating
09341
Heating Equipment
09342
Control Devices
09343
Branch Wiring
09344
Other Heating Systems
0935
Floor Raceway Systems
09351
Standard Underfloor Duct Systems
09352
Header (Feeder) Duct
09353
Industrial (square) Duct
09354
Trench Duct
09355
Wiring Devices & Accessories
0936
Other Special Systems
& Devices
09361
Special Lighting Systems
09362
Special Protective Systems
& Devices
09363
Special Electronic Controls
0937
General Construction items
09371
Cutting & Patching
09372
Trenching & Backfill
09373
Painting
09374
Equipment Installation Items
Appendix 1-A
6
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111
Fixed & Movable Equipment
1111
Built-In Maintenance Equipment
11111
Window Washing Equipment
11112
Vacuum Cleaning System
1112
Checkroom Equipment
11121
Manual Checkroom Equipment
11122
Automatic Storage & Retrieval
Checkroom Equipment
1113
Food Service Equipment
11131
Refrigeration Cases
11132
Insulated Rooms
11133
Storage Units
11134
Cooking Equipment
11135
Food Preparation Machines
11136
Food Serving Units
11137
Washing Units & Conveyors
1114
Vending Equipment
11141
Hot Drink Vending Unit
11142
Cold Drink Vending Unit
11143
Hot Food Vending Unit
11144
Cold Food Vending Unit
11145
Cigarette Vending Unit
11146
Condiment Unit & Counter
11147
Refuse Unit
11148
Coin Changer
11149
Microwave Oven
111410
Bases for Unit
1115
Waste Handling Equipment
11151
Waste Compactors
11152
Incinerators
11153
Waste Storage Containers
11154
Pulping Machines & Systems
1116
Loading Dock Equipment
11161
Dock Levellers
11162
Levelling Platforms
11163
Dock Bumpers
11164
Dock Seals & Shelters
1117
Parking Equipment
11171
Parking Bumpers & Guard Rails
11172
Parking Control Equipment
1118
Detention Equipment
11181
Cell & Corridor Construction
11182
Cell Accessories
11183
Courtroom Security Devices
11184
Detention Screens
1119
Postal Equipment
11191
Mail Boxes
11192
Post Office Equipment
11110 Other Specialized Equipment
111101 Darkroom Equipment
111102 Educational Equipment
111103 Athletic Equipment
111104 Laboratory Equipment
111105 Laundry Equipment
111106 Library Equipment
111107 Medical Equipment
111108 Mortuary Equipment
111109 Residential Equipment
111110 Auditorium & Stage Equipment
111111 Miscellaneous Specialized
Equipment
1121 Artwork
11211 Bases & General Contract Work
for Artwork & Sculpture
1122 Window Treatment
11221 Blinds
11222 Interior Shutters
11223 Roll Shades
11224 Curtains & Drapes
1123 Seating
11231 Auditorium Seating
11232 Bleachers
1131 Vaults
11311 Steel Vault Linings
11312 Vault Doors & Frames
11313 Vault Ventilation
11314 Prefabricated Vaults
1132 Interior Swimming Pools
11321 Prefabricated Swimming Pools
11322 Swimming Pool Equipment
1133 Modular Prefabricated
Assemblies
1134 Special Purpose Rooms
11341 Audiometric Room
11342 Clean Room
11343 Hyperbaric Room
11344 Sauna
11345 Fallout Shelters (Interior)
1135 Other Special Construction
11351 Radiation Protection
11352 Radio Frequency Shielding
Appendix 1-A
7
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August 24, 1981
12
Site Work
123
Site Utilities
121
Site Preparation
1231
Water Supply & Distribution
12311
Potable Water Systems
1211
Clearing
12312
Fire Protection Systems
12111
Clearing & Grubbing
12313
Process Water Systems
12112
Tree Removal
12314
Irrigation Systems
12113
Selective Thinning
1232
Drainage & Sewerage Systems
12114
Tree Pruning
12321
Storm Drainage
1212
Demolition
12322
Sanitary Sewer
12121
Building Demolition
12323
Process & Acid Waste Systems
12122
Site Demolition
12324
Combined Drainage & Sewerage
12123
Relocations
Systems
1213
Site Earthwork
1233
Heating & Cooling Systems
12131
Site Grading
12331
Heating System
12132
Site Excavating
12332
Cooling Systems
12133
Borrow Fill
1234
Gas Distribution Systems
12134
Soil Stabilization
12341
Natural Gas Systems
12135
Soil Treatment
12342
Other Gas Systems
12136
Site Dewatering
12137
Site Shoring
1235
Electric Distribution & Lighting
Systems
122
Site Improvements
12351
Overhead Power Services
12352
Underground Services
1221
Parking Lots
12353
Exterior Yard & Road Lighting
12211
Parking Lot Paving & Surfacing
12354
Exterior Flood Lighting
12212
Rails & Barriers
Curbs
12355
Exterior Lighting Controls
12213
,
Parking Booths & Equipment
12356
Exterior Sign Lighting
1222
Walks, & Terraces
Roads
1236
Snow Melting Systems
12221
,
Roads
12361
Piped Snow Melting Systems
12222
Walks
12362
Electrical Snow Melting Systems
12223
Terraces & Plazas
1237
Service Tunnels
12371
Excavating & Backfilling
1223
Site Development
12372
Constructed Service Tunnel
12231
Fences & Gates
12373
Prefabricated Service Tunnels
12232
Walls
12374
Moisture Protection
12233
Signs
12375
Insulation
12234
Site Furnishings
12376
Miscellaneous Items
12235
Fountains, Pools & Watercourses
12236
Playing Field & Sports Facilities
12237
Flagpoles
12238
Miscellaneous Structures
1241
Railroad Work
1224
Landscaping
1242
Marine Work
12241
Fine Grading & Soil Preparation
12242
Top Soil & Planting Beds
1243
Tunneling
12243
Seeding & Sodding
1244
Other Off-Site Work
12244
Planting
12245
Planters
12246
Special Landscape Feature
Appendix 1-A
8
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1001 Mobilization & Initial Expenses
10011 Mobilization
10012 Permits & Fees
10013 Insurance & Bonds
1002 Site Overhead
10021 Site Supervisory & Emergency
Staff
10022 Labor On-Costs
10023 Sales & Use Taxes
10024 Construction Equipment
10025 Site Office Operating Costs
10026 Temporary Facilities
10027 Site Protection Security
10028 Cleanup
10029 Inspection & Testing
100210 Winter Conditions
100211 Miscellaneous Site Overheads
1003 Demobilization
10031 Temporary Enclosures (Removal)
10032 Temporary Buildings (Removal)
10033 Temporary Services (Removal)
10034 Equipment Demobilization
10035 Final Clean-up
10036 Repairing Sidewalks & Streets
10037 Punch List & Warranties
10038 Maintenance Manuals & As-built
Drawings
10039 Staff Relocation Costs
100310 Opening Ceremonies
1004 Main Office Expense & Profit
10041 Main Office Expense
10042 Profit
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August 24, 1981 PBS P 3440.5
Paragraph Paragraph
Titles Numbers
Contract documents and program requirements provided A-E . . . . . . 1
Estimate basis . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Affirmation of A-E responsibility. . . . . . . . . . . . . . . . . . 3
A-E cost management capability . . . . . . . . . . . . . . . . . . . 4
Monitoring design and cost targets . . . . . . . . . . . . . . . . . 5
Adjustiiig for escalation . . . . . . . . . . . . . . . . . . . . . . 6
Figure 2-2. Sample budget issuance
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1. Contract documents and program requirements provided A-E. Following
notification of the selected A-E, contract documents and program requirements
will be sent to the A-E as. provided for in the GSA HB, Instructions to Con-
tract Architects (PBS P 3410.1C). This material is for the use of the A-E
in preparing his proposal and for negotiation preparation.
a. Estimate format. The A-E will base the fee for cost estimating and
control services on using the GSA UNIFORMAT estimating code of accounts. (See
appendix 1-A.) This is a format to facilitate tracking building cost items
throughout the life cycle of the building design and construction. All cost
data on the UNIFORMAT can be summarized into the same 12-element summary for
cost control purposes. The GSA construction budget cost estimate which is pro-
vided the A-E prior to negotiation will be UNIFORMAT level 2 and issued on GSA
Form 3474, Project Cost Comparison Summary. Figure 2-2 illustrates an example
of the content of the form when issued.
b. Space requirements. The A-E will be provided GSA Form 261, Space
Planning Directive. This document shall list in detail each type and amount
of occupiable space required and a summary of all required occupiable space.
The A-E will also be provided with the GSA estimated building gross area used
as a budget basis to meet the occupiable area requirements. The estimated
gross area provided by GSA is not considered a target gross area, but an upper
limit. where a predesign program exists, it will be provided as a basis for
project scope.
c. Project description. The A-E will be provided with the project
description including available site data, technical standards, and criteria.
An informal conference will usually be held. immediately before the negotiation
so that the A-E will have a thorough understanding of the project scope and
requirements, including technical standards, criteria aesthetics and policies,
and energy conservation, environmental and ecological considerations as applied
to the particular project. On certain alteration projects, A-E's will be invited
to meet with PBS personnel at the project site to refine program requirements
prior to making a proposal. It is of utmost importance that the A-E has a
thorough understanding of the project scope and cost requirements.
d. Estimate data basis. The cost estimate provided by GSA at this stage
will be based on an estimated construction cost of a construction contract to
be awarded at a date in the future (ECCA) in accordance with the proposed
design and construction schedule determined at the date of the A-E contract
negotiation. When affirmed by the A-E, this figure will be used to establish
the A-E's fixed limit of construction cost. Provision will be made to adjust
this limit only if the contracting officer agrees to extend the schedule
through no fault of the A-E or the A-E receives direction to modify project
scope and such modification is determined by the contracting officer to have
an impact on the scheduled design time.
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
Project Cost Comparison Summary
Project: FOB
Location : WASHINGTON, DC
Project No: Sheet No:
Estimator:
Budget
Concept
Tentative
Pre-bid Cost
Bid
Estimate
Design Estimate
Estimate
Analysis
Construction Cost (ECCA)
(Level 2)
Date: 4/81
Date:
Date:
Date:
Date:
01 FOUNDATIONS
1,050,000
02 SUBSTRUCTURE
428,000
03 SUPERSTRUCTURE
2,838,000
04 EXTERIOR CLOSURE
1,985,000
05 ROOFING
110,000
06 INTERIOR CONSTRUCTION
3,583,000
07 CONVEYING SYSTEMS
653,000
08 MECHANICAL
3,478,000
09 ELECTRICAL
1,855,000
10 GENERAL CONDITIONS AND PROFIT
1,600,000
11 EQUIPMENT
638,000
12 SITEWORK
350,000
SCHEDULE 1/83
CONTRACT DATE
DESIGN CONTINGENCY
1,490,000
0
0
ESCALATION TO SCHEDULED
CONTRACT DATE
3,610,000
Progressive Cost
$
$
$
$
Target Cost
$ 23,668,000
$
$
$
$
Difference from Target Cost
$
$
$
$
Cost per SF
94.67 $/SF
$/SF
$/SF
$/SF
$/SF
Gross Floor Area
250,000 SF
SF
SF
SF
SF
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August 24, 1981
3. Affirmation of A-E responsibility. The A-E will be requested to confirm that
the design of the project will be within the fixed limit of construction cost
(ECCA), while providing the occupiable space without exceeding the maximum
authorized gross area. The A-E's attention will be drawn to GSA's construction
cost limitation revision clause. (See GSA Form 1495.) This provides that if
the Government estimated construction contract award amount, based on the de-
sign and construction schedule at the time of negotiation, adjusted by Con-
struction Cost Indices (if applicable), is exceeded by 5 percent in the lowest
acceptable bid, the A-E shall be required, at the A-E's expense, to revise the
drawings and specifications to reduce the cost to an amount within this
specified limit. (See GSA Form 1495 for the method to be used in adjusting
the Government estimate, if applicable.)
4. A-E cost management capability. The A-E will be required to submit cost
estimates at each stage of the design submissions: concepts, tentatives and
final working drawings. These estimates are to be prepared by qualified
professional estimators. The estimating and cost control may be performed
by consultants with proven experience and whose primary function is cost
estimating and cost management of building construction projects. Preference
in evaluating qualifications will be given to certified cost engineers for
estimating, and certified value specialists for cost control work.
5. Monitoring design and cost targets. At each design stage, the A-E will
be required to compute the occupiable and gross areas, and ascertain that the
space requirements, listed in GSA Form 261, heretofore mentioned, are being
satisfied. A cost estimate, at each stage of design, must be prepared. This
estimated construction cost award amount must be closely monitored against
the GSA budget estimate as affirmed under ch. 2-3.
6. Adjusting for escalation. The A-E shall be responsible for forecasting
escalation between the anticipated date of contract award and the current
date of design. The A-E shall control the cost of the project design in
such a manner that, when the ECCA budget is reduced by the forecasted
amount of escalation, the residual budget amount represents the current value
of the project design. Thus, as design draws nearer to 100 percent completion,
the forecasted escalation will approach zero and the final estimate of the
project design will match the ECCA budget.
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
Paragraph Paragraph
Titles Numbers
Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Space analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Design analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Site analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Concept cost estimates . . . . . . . . . . . . . . . . . . . . . . . . . 5
Comparison to GSA budget . . . . . . . . . . . . . . . . . . . . . . . 6
Cost saving ideas . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Submittal package . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Figure 3-5. Sample level 3 summary
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 I
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1. Scope. This chapter describes the design work to be provided the A-E's
estimator as well as the estimating products to be prepared and analyzed.
2. Space analysis. The A-E will provide the estimator with a space analysis
listing the program occupiable areas provided for in the concept design, the
support areas, and the gross areas. The A-E should strive for high space
efficiency which may result in a building with less gross area than the estimated
maximum gross area provided by GSA as the basis for the budget on GSA Form 3474.
3. Design analysis. The A-E will provide the estimator with sketches of all
floor plans, elevations, sections, and perspective views in sufficient detail
to provide a realistic parametric cost analysis. In addition, the A-E will
provide:
a. A statement on the conceptual approach for each major building system
including an itemized listing of the anticipated type and sizing of all major
equipment and block loads for structural, mechanical and electrical systems;
b. Quality levels of major materials and systems to be used including
special code requirements for fire protection, electrical, plumbing, and
structural.
4. Site analysis. The A-E shall obtain city-county maps and U.S. Geological
Survey maps to aid in site analysis. Siting and orientation of the building
shall be indicated, and the prepared site plan shown must be complete enough to
develop foundation assumptions and site work assumptions.
5. Concept cost estimates. Two estimates based on the A-E's project concept
submittal and the above analysis shall be prepared and submitted. The first
estimate shall be based on appropriate design/enaineerinq parameters with
associated element quantities (i.e.: air conditioning tonnage, foundation whole
bay loads, exterior wall square footage, electrical load, sprinkler heads, fire
alarm stations, etc.). The second estimate shall be based on estimated gross
square foot cost.
a. Level of detail. The minimum level of estimating detail required for
both estimates is UNIFORMAT level 3. Additional detail may be provided as
back up to support one or more of the cost elements such as a listing of:
"0684-Special mechanical Systems."
b. Format. Back up estimating data may be in any format. Additional
levels of estimating detail below level. 3 need not be identified by UNIFORMAT
account numbers as long as the items of work are properly grouped by level 3
account numbers. Estimates shall be summarized and submitted on GSA Form 3473,
Project Cost Summary (Level 3). (See fig. 3-5.)
1 CH 3-1
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
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 Approved For Release 2008/03/21: CIA-RDP89-00244R000200250006-2
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