LETTER TO WILLIAM F. DONNELLY FROM LEWIS M. PEARSON

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R000900170015-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: December 20, 2011
• Sequence Number: 15
• Publication Date: July 22, 1987
• Content Type: LETTER

Declassified and Approved For Release 2011/12/20: CIA-RDP89GO0643R000900170015-4
ROUTING AND TRANSMITTAL SUP
TO: (Hama, ofte symbol, room number,
building, AgencylPost)
DIRECTOR OF LOGISTICS
Initials
Date
2.
3.
4.
5.
Action
File
Note and Return
Approval
For Clearance
Per Conversation
As Requested
For Correction
Prepare Reply
Circulate
For Your Information
see me
Comment
Investigate
Signature
Coordination
Justify
#1 - FOR ACTION, AS APPROPRIATE.
SUSPENSE: 24 AUGUST 1987
9/4/87 - Judy, O/D/OL, advises that RDC9 and
FMD coordinated on this response. No written
response necessary. sd
DO NOT use this form as a RECORD of approvals, concurrences. disposals,
clearances, and similar actions
FROM: (Name, org. symbol, AgencylPost)
S M1402
PrnferdNd a"A
FPMR (41 CFR)101-11.20{
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Declassified and Approved For Release 2011/12/20: CIA-RDP89GO0643R000900170015-4
 Declassified and Approved For Release 2011/12/20: CIA-RDP89GO0643R000900170015-4 tr
General Services Administration
National Capital Region
Washington, DC 20407
Z2 JUL "1937
Dear Mr. Donnelly:
This letter is to remind you that requests for reimbursable
work to be charged to current year appropriations must be
submitted to the General Services Administration (GSA) in time to
allow complete processing prior to September 30, 1987.
Near the end of each fiscal year, GSA experiences a sharp
increase in the number of Reimbursable Work Authorizations
(GSA Form 2957) submitted for major reimbursable alteration
projects. For these Reimbursable Work Authorizations to
constitute valid current year obligations of the requesting
agency, the following conditions must be met:
1. The GSA Form 2957 must contain a sufficiently detailed
scope of work, including the location, type and amount of work,
and the required completion date. If plans, drawings, or other
materials are essential for a complete and accurate scope of
work, they must accompany the GSA Form 2957.
2. The GSA Form 2957 must be fully processed, including
completion of the request, estimate, and certifications sections,
and it must be entered into the GSA accounting system prior to
the fiscal year closing.
3. Projects which are accepted into the GSA accounting
system in the current year for completion in a future year must
be actively pursued to completion.
4. For major alterations requiring design work in order to
determine a firm fixed price estimate for construction and
supervision of the project, GSA Form 2957 may be for design work
only. In such cases, a GSA Form 2957 will be required from the
requesting agency to fund the estimated costs of construction and
supervision of the project when such costs are determined.
5. GSA Form 2957 may be processed in the current year if a
requesting agency is citing multiple-year or no-year
appropriations as a source of funding and so certifies in Block
14 and if the work can be started within the year(s) the funds
are available to the requesting agency for obligation.
Declassified and Approved For Release 2011/12/20: CIA-RDP89GO0643R000900170015-4
 Declassified and Approved For Release 2011/12/20: CIA-RDP89G00643R000900170015-4
In order to be responsive to your current fiscal. year
requirements, major alteration requests must be submitted to GSA
by Monday, August 24, 1987.
Sincerely,
Lewis M. Pearson
Assistant Regional Administrator For
Real Property Management and Operations
Mr. Wm. F. Donnelly
Deputy Director for Administration
Central Intelligence Agency
Washington, DC 20505
Declassified and Approved For Release 2011/12/20: CIA-RDP89G00643R000900170015-4