PRIVACY ACT GUIDANCE ON CALL DETAIL RECORDS AND INSTRUCTIONS FOR THE ANNUAL REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R001000080044-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 23, 2016
• Document Release Date: November 29, 2012
• Sequence Number: 44
• Publication Date: May 11, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0
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OPTIONAL FORM 41 (Rev. 7-76)
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Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0
Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0
EXECUTIVE OFFICE OF THE PRESIDENT
OFFICE OF MANAGEMENT AND BUDGET
WASHINGTON. D.C. 20503
MAY 1 1 1967
MEMORANDUM FOR THE SENIOR OFFICIALS FOR INFORMATION
RESOURCES MANAGEMENT
FROM: Wendy L. Gramm
Administrator oAnformation
and Regulatory Affairs
SUBJECT: Privacy Act Guidance on Call Detail Records
and Instructions for the Annual Report
1. Call Detail Guidance. Attached is a copy of guidance OMB
recently published in the Federal Register on the Privacy Act
implications of programs to control Federal employees' personal
use of the government's telecommunication resources. Agencies
are encouraged to adopt the model system of records notice
contained in the guidance where appropriate.
2. Annual Report Requirements. The data requirements pertaining
to agencies' publication activities and the access and amendemnt
activities of the public are contained in Appendix 1 to OMB
Circular No. A-130.
In addition, please respond to the following questions:
a When was the last time your agency published a complete
update of its system notices? Would it be useful to have a
requirement for a government-wide update on a regular
basis, e.g., every five years?
b. Does your agency maintain any government-wide systems of
records? Identify each by name and identification number
(if any). When was the last time your agency published an
update of its government-wide notices?
c. Your agency should have reviewed the routine uses
associated with each of its record systems during the past
year. Discuss results and any actions taken.
d. For any Matching Programs your agency conducted and
reported to OMB during CY 1985, briefly describe any
activities you took to follow-up any hits these programs
produced. List numbers of hits produced; dollar-amounts
identified; actions to verify amounts identified; any
recoveries made.
e. What is the role of the agency Privacy Act officer in the
operation of agency matching programs?
Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0
Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0
?
f. Who is responsible for:
(1) Identifying contractual situations calling for the
application of Section (m) of the Privacy Act.
(2) Ensuring that such contracts are in conformance with
the provisions of Section (m) of the Privacy Act? Are
the contracts written in such a way as to relate the
requirements of the Privacy Act to the activity for
which the agency is contracting, or does the agency
meet the Section (m) requirement by the inclusion of
boilerplate language?
Keeping track of the number of contracts that contain
Section (m) requirements? Provide number of such
contracts for CY 1986, if available.
Responses for the annual report are due to OMB no later than June
30, 1987. Send the original and three copies to the Office of
Management and Budget, Office of Information and Regulatory
Affairs, Information Policy Branch, NEOB Room 3235, Washington,
D.C. 20503. Call Robert N. Veeder, 395-4814 with any questions.
(3)
Attachment
Declassified in Part - Sanitized Copy Approved for Release 2012/11/29: CIA-RDP89G00643R001000080044-0