SUPPORT FOR THE ANALYST'S FILE ENVIRONMENT (SAFE)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R001100180016-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 23, 2016
• Document Release Date: December 7, 2011
• Sequence Number: 16
• Publication Date: December 10, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2011/12/07 CIA-RDP89GO0643RO01100180016-9
Date
ROUTP49 AND TRANSMITTAL SLIP
TO: (Name, offlcesymbol, room number,
building, A ency/Post)
1 . N , . S / D A ~ J , , 1 DEC 1 87) t14 PLC 1t e7
EXA/DDA
3. ADDA
DDA
. DDA/Registry
e 5-
As Requested For Correction Prepare Reply
Circulate For Your Information See Me
Comment I linvestigate
I Coordination
REMARKS
cc : D/OIT,~,
1987
DO NOT use this form as a RECORD of approvals, concurrences. disposals,
clearances, and similar actions
FROM: (Namo,'org. symbol, Agency/Post)
Room No.-Bldg.
OPTIONAL FORM 41 (Rev. 7.76)
* U.S.GPO:1986-0-491.247/20047 MfcNM/ 1 GSA
FPMR (41 CFR)101-11.400
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
SENCBR WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL X SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
Mr William Donnelly
2
Deputy Director for Administr
ation
3
7D18 HQ
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
FOLD HERE TO RETURN TO S"+'NDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
11
SSIFIED CONFIDENTIAL X
SECRET
FdY Yo_ ne7 [its nrovinuc editions (40)
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89G00643R001100180016-9
SECRET
25X1
25X1
Executive Director, CTA
Robert M. Gates
Deputy Director of Central Intelligence
SUBJECT: Support for the Analyst's File Environment (SAFE)
1. At my direction, the Intelligence Community Staff (ICS) examined
obligations for funding the remaining SAFE program activities and plans for
disestablishing the Consolidated SAFE Program Office (CSPO). Taking the ICS
findings and recommendations into consideration, a Directive, Attachment A,
has been prepared reflecting my decision. In addition to providing specific
guidance for program management and CSPO disestablishment, the Directive
obligates CIA to provide an additional $10.3 million (.$7.1 million in FY 1986
and $3.2 million in FY 1989) toward completion of the remaining SAFE
Deliveries through user acceptance. A similar contribution of an additional
$8.1 million is required from DIA in FY 1988 to cover the FY 1988 shortfall
and keep the program on tracK (see Attachment d).
2. We are moving into an extremely constrained budgetary environment
where neither CIA nor DIA will ae in a position to acc.;inodate SAFE.cost
overruns. Both agencies should organize themselves in such a way as to
support CSPO in ensuring that the program stays Nitnin the pounds identifitf?j.
The Directive requires CSPU to deliver remaining SAFE ~-3pabilities within
current schedule and estii,ated costs. To the degree necessary, software
developments must be frozen to prevent expenditures from increasing beyond
program levels. It will oe the responsibility of CIA, DIA and CSPO to ensure
that the program is closed out within the budget identified.
3. Achieving a satisfactory and expeditious conclusion to the SAFE
program will require the best efforts of CIA, JIA and CSPO. The financial
drain of SAFE on Agency budgets must be ended. I solicit your support in
implementing the foregoing measures and i^ a*illoy monitoring the remainin,
SAFE activity until program completion.
Attachment:
A. SAFE Directive
B. Funding Charts
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89G00643R001100180016-9
,JN,rC)
.`:>U~,%L 1 -1 LA 'L fVl tr hrldIySL s Ile CnVlr1f,ii?'IIL i
UCI/ICS/IHil
(&)eCtsI)
Distribution: DC1/ICS 4157-87
Orig - Adse ExDir, CIA (Separate original - D/DIA)
1 - UUCI
1 - ER
1 - U/PUU
} - IHC Subj
1 - IHC Cnrono
1 - ICS Reg
1 CIA/DDI
] - CIA/IsDA
1 - CIA/COMPT
1 - D/CSPO
1 - DIA/DS
1 - D/GDIP
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89G00643R001100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89G00643R001100180016-9
SECRET
SAFE DIRECTIVE
December 198/
Actions to be implemented by CIA, DIA, and CSPO:
1. CIA and DIA start immediately to prepare for full separation to
be accomplished no later than 1 October 1989.
2. CSPO prepare a transition plan and schedule by 31 March 1988 that
is coordinated with CIA/DDI and DDA and DIA/US for DDCI approval.
3. On or before 1 October 1989, disestablish CSPO and commence
independent development and maintenance activities at each agency.
CSPO continue project management through completion of currently
scheduled development work or 1 October 1989, whichever comes first.
4. CIA provide an additional $10.3 million ($7.1 million in FY 1908
and $3.2 million in FY 1989) toward completion of remaining SAFE
Deliveries 3.,-3.d, Delivery 4, Set 1, and Message Resolution
Processor (,MkP) rewrite. The $10.3 million CIM commitment will cover
$7.1 million of u~,Pu's FY l9d8 shortfall of jl5.Z million, $.b million
of FY 1989 development costs and an aaaitiunal $2.o million over
CSPO's estimated FY I9Z59 system support costs Or $4.9 million,
reflected in Attacn;nent 3.
5. DIM provide an additional $3. 1 'Ill I lion in FY 1946 to cover the
remainder of CSPO's 1968 shortfall of $15.C million.
6. Starting immediately, uSPU adopt an "open DOCK accounting policy"
and provide DIM and CIA detailed contract information on vendor
tasking and expenditures to include montnly tecnnical and management
reports from all SAFE vendors to facilitate agency cost accounting 3na
task management.
7. CSPO provide monthly program status reporting to the intelligence
Community Staff/IHC ano PtU, UTA/US, CIA/DUA and CIM/UUI until pro9r,:,.,
completion.
8. CSPO ensure that there are no changes to the current software
development effort witnout approval from both DIM and UIH.
9. CIA and DIA jointly define SAFE security deficiencies and develop
a compromise plan by I dune 1988 for DULL approval to rectify securltj
shortfalls.
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
CSPO FY88-FY89 COST - TO- COMPLETE - 2 DECEMBER 1987
CSPO FY88 REPLAN
ORIGINAL FY88 PROGRAM SUMMARY
CIA F (J,
CIA
CIA FOR
1) IA
TOTAL
CIA
DIA
TOTAL
REVENUES
18.806
0
18.806
28,206
47.012
PLANNED) EXPENDITURES
HARDWARE PURCHA.1E 8
7 (,7Z
0
7.672
9.515
17.187
MAINTE=NANCE
2.900
0
2.900
4.788
7.688
CONTRACTUAL SERVICES
7,687
7.637
15.234
22.040
37.364
TOTAL
18,259
7,637
25.896
36.343
62.239
DEFICIT
547
(7,637)
(7.090)
(8.137)
115.227
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
CSPO FYRe -FY8~q CO)T-T,)-COMPLETE - 2 DECEMBER 1987
I Yri'i HIOGRAM SUMMARY
iI FOR CIA FOR
TOTAL
DIA
TOTAL
DIA
CIA
RE VENUE S
21 , 13
0
21.213
20.307
1.520
PLA1414ED E XPLF1U I iukC';
itAk1)wAkL IlukCHASLS
7. tiy0
0
7.490
4.868
12.358
HA 1 N I C NAt CL
3 , +0~
0
3.400
3.859
7.259
L01111-AC1IIAL 5FI(V1(I.,)
9.748
525
10.323
13.039
23. 362
10W
X0.688
525
21.213
21.58+
42.797
LiLI" I ( 11
525 (
525)
0
(1.277)
(1.277)
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
ICS REVISED
CSPO FY8R-FY89 COST- TO- COMPLETE -;8 DECEMBER 1987
FY89 H OGRAM SUMMARY
(REVISED BY ICS)
C I A E )Ik'
CIA
CIA FOR
DIA
TOTAL
CIA
DIA
TOTAL
REVENUES
21,213
0
21,213
20,307
41.520
PLANNED EXPENDITURES
HARDWARE PURCHASES
7,490
0
7,490
4,868
12.358
MAINTENANCE
3,1100
0
3,400
3.859
7.259
CONTf,ACNAL SEi VICES
7,208
3,115
10.323
11,580
21,903
TOTAI
18,098
3,115
21,213'
20.307
41,520
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
CSPO FY88-FY89 COST-10-COMPLETE - 2 DECEMBER 1987
FY89 DEVELOPMENT
CIA FOR
CIA
CIA FOR
DIA
TOTAL
CIA
DEL 3.7
75
75
DEL 3.8
450
450
MRP
135
135,
TOTAL
135
525
660
DISCRETIONARY
Li.68e
4.686
DIA
TOTAL
75
150
1.050
1.500
135
270
1,260
1.920
J1,277)
3.409
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
ICS REVISED
CSPO FY88-FYR'I COST-1o-COMPLETE - 8 DECEMBER 1987
FYR9 DEVELOPMENT
(REVISED BY ICS)
CIA FOIZ
CIA
CIA FOR
DIA
TOTAL
CIA
DEL 3.1
75
75
DEL 3.A
450
450
MR P
135
TOTAL
135
525
660
DISCRETIONARY
2.096
2,096
DIA
TOTAL
75
150
1.050
1.500
135
270
1.260
1.920
11.131.
3,227
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
C.SPO FY88-FY89 COST-TO-COMPLETE - 2 DECEMBER 1987
FY89 SYSTEM SUPPORT
CIA FW
CIA
CIA FOR
DIA
TOTAL
CIA
DIA
TOTAL
INFODATA
1.668
0
1.668
1.668
3.336
SI
b6?
863
863
1,726
DEL 3.0/3.1
1.454
1.454
2,908
3.2/3.3
628
628
3.4
1,263
1.263
3.5
342
342
684
3.6
561
561
3.7
300
300
3.8
506
500
DEL 4.O(SET1)
3,550
3,550
MRP
1L)6
ISO
150
300
AIM
5(
5()0
500
1.000
4.977
11,779
16.756
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9
ICS REVISED
CSPO FY88-FY89 COST-TO-COMPLETE - 2 DECEMBER 1987
FY89 SYSTEM SUPPORT
(REVISED BY ICS)
CIA FOIL
CIA
CIA FOR
DIA
TOTAL
CIA
DIA
TOTAL
INFODATA
1.66 8
0
1.668
1.668
3,336
SI
86",
863
863
1,726
DEL 3.0/3.1
l , ti5+
1,454
1.454
2.908
3.2/3.3
314
314
314
628
3.4
631
631
.632
1,263
3.5
34L
342
342
684
3.6
280
280
281
561
3.?
150
150
150
300
3.8
150
150
350
500
DEL 4.0(SE T I)
1,065
1,065
3,550
MRP
1 C-0
150
150
300
AIM
500
500
1.000
14, J17
2, 590
7.567
9,.189
16.756
Declassified in Part - Sanitized Copy Approved for Release 2011/12/07: CIA-RDP89GO0643RO01100180016-9