REPORT OF AUDIT APPRAISAL, ELECTRONIC TIME AND ATTENDANCE SYSTEM, 30 SEPTEMBER 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R001200090024-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 23, 2016
• Document Release Date: December 8, 2011
• Sequence Number: 24
• Publication Date: October 8, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9
STAT
STAT
ROUTING AND RECORD SHEET
SUBJECT: (optional)
FROM:
EXTENSION
NO.
DDA 87-220OX
William F. Donnelly
DATE
Deputy Director for Administration
21 October 1987
TO: (Officer designation, room number, and
DATE
building)
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1.
D/OP
Ted:
2
I think you should identify
a data base administrator for
ELECTRAS ASAP. Having had a
3.
little experience in this arena,
with a new system like ELECTRAS,
you have got to have it right
4?
from the beginning.
5.
'Si Bi;IJJ
William F. Donnelly
6.
Distribution:
7.
-
Original - Addressee
1 - DDA Subj
1 - WFD Chrono
8.
9.
10.
11.
12.
160
-
13.
14.
15.
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Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9
STAT
TRANSMITTAL SLIP
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10,9187
TO:
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ROOM NO.
BUILDING
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REMARKS:
16 OCT 1987
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FROM: Audit Staff
R_ 01 NO.
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FORM NO. REPLACES FORM 36-8
1 FEB 56 241 WHICH MAY BE USED.
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9 -
IUL e_xe istr I
8 October 1987
VIA:
FROM:
Inspector General
Acting Deputy Inspector General for Audit
SUBJECT: Report of Audit Appraisal, Electronic Time
and Attendance System, 30 September 1987
1. Subject report is attached for your review.
2. The report summarizes the background, scope and results
of our ongoing audit of the development of the Electronic Time
and Attendance System. It contains no recommendations. We do,
however, offer some comments on staffing the project to ensure
the continued successful and timely implementation of the
system.
3. We appreciate the continuing cooperation and assistance
extended to the auditors.
Attachment:
As stated
All Portions Classified CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9
SUBJECT: Report of Audit Appraisal, Electronic Time and
Attendance System, 30 September 1987
C/AS/ISADI I(29Sep87)
Distribution:
Orig. - D/OP
- DDA
1 - D/OIT
1 - D/OF
1 - C/DG/OIT
1 - O/Compt/BMG
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9
 Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9
I:UN1 1JJtN I' IAL
Electronic Time and Attendance System
30 September 1987
SUMMARY
1. The administrative procedures and computer software
for the Electronic Time and Attendance System (ELECTAS) are now
operational and meet generally accepted standards for
reliability and integrity. This successful joint effort by the
Offices of Finance (OF) and Information Technology (OIT) will
be installed throughout the Agency's domestic activities on an
office-by-office basis over the next three years.
2. The comments in this report concern establishing the
position of Database Administrator within Compensation Division
to better coordinate the time and attendance (T$A) processing
and the resolution of errors; augmenting the staff of the
training team to speed up implementation of the system; and
establishing a more flexible historical database to support
management inquiry.
SCOPE
3. The Audit Staff's participation in the development and
implementation of ELEGTAS was intended to provide a reasonable
assurance to Agency managers that their objectives were
achieved and to ensure that an auditable and properly
controlled system was developed. To this end, the Audit Staff
reviewed all stages of the project life cycle and conducted an
independent processing of test data and analysis of results.
This review adhered to the General Accounting Office's
Standards for Internal Audit of Computer-Based Systems, and
also included an analysis of administrative functions to
evaluate the effectiveness of internal controls and procedures
and to ensure compliance with Agency regulations.
BACKGROUND
4. ELECTAS provides the Agency with a computerized
process for recording duty status and also provides immediate
access via terminal inquiry to current and prior records of
duty status. ELECTAS will be used throughout the Headquarters
area and at all domestic locations to report biweekly T&A data,
replacing the paper T$A cards currently used. This system has
enhanced the payrolling process by saving time in the
preparation and processing of T$A data, by reducing the number
of amended TEA reports, and by reducing the number of
adjustments required to correct data entry errors.
All Portions Classified
CONFIDENTIAL
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89G00643R001200090024-9
 25X1
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9
Declassified in Part - Sanitized Copy Approved for Release 2011/12/08: CIA-RDP89GO0643R001200090024-9