CEAF BOARD MEETING, 5 FEBRUARY 1987

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP89G00643R001300100022-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 18
• Document Creation Date: December 23, 2016
• Document Release Date: October 13, 2011
• Sequence Number: 22
• Publication Date: April 13, 1987
• Content Type: MEMO

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VZfH S~~.~~~~' ~~~ ~~
DDA 87-0775~~
13 April 1987
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SUBJECT: CEAF Board Meeting, 5 February 1987
1. The Central Employees Activities Fund (CEAF) Board met on 5 February
1987, as the meeting scheduled for 22 January was postponed due to snow. All
members d were present as well as OF Advisor, OGC
Advisor, was not in attendance. The agenda for the meeting is
attached.
2. The following items are keyed to the attached agenda:
a. Minutes of Last Meeting - Approved as noted.
b. Review Recent Events:
EEO Meeting - Expenditure reviewed.
? CT Course - Expenditure reviewed.
? POV Claim from - Request was initially approved
but then rescin a as POV s ould come out of official travel
funds, The cost of the coffee and donuts associated with the
CT program for that date was approved.
OS Report on Emergency Fund Use for CY-8b - It was noted that
no expenditures were made from this fund during 1986. OS
wanted to know if they should publicize the existence of the
fund. The Board agreed that it was not necessary. Jim will
advise OS. The next report will be forwarded in six months.
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1. VI.L lYLl.11C1L
SUBJECT: CEAF Board Meeting, 5 February 1987
CY-86 Financial Statement ~ EAA Bookkeeper,
did statement which is being routed for signatures.
Statement should be available at next Board meeting.
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Updated Declaration of Trust - ~dvised that he
had not had a chance to get the Trust updated. He informed
the Board that he was queried about the CEAF being audited
and solicited the Board's approval. The Board agreed.
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o OMS Physical Fitness Program -~ of OMS
advised that she did not feel it was prudent for CEAF to
purchase equipment for the Exercise Room in view
of the fact that they are moving
indicated that Agency funds were not available for t e
equipment., The Board agreed to review the proposal after
ODE moves
OP Educational Aid Fund & PSAS - ~~ advised that he is
still waiting for the proposal from OP on the EAF and PSAS.
Jim will call OP to get the proposal before the next Board
meeting.
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DS&T 25th Anniversary - advised that projected
participants for the Anniversary will be 500 people with a
projected cost of $2,000-$2,800. He felt it was a worthwhile
cause and the Board agreed. The Board will fund up to $3,000
for the Anniversary. DS&T should send the EDR bill to the
CEAF Chairman for approval not to exceed the $3,000.
New Ideas? - Nothing suggested.
New Requests:
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I:ViVC'1Ll;lV7'lAL
Proposal from) for $30.55 for coffee and
donuts for CT Spouse Course - Approved by Board.
Proposal from for Sponsorship of Recreational
Activity - will call Cindy to obtain the cost of
three drink containers. Will address at next meeting.
proposed that the one-time purchase of Holiday
decorations be paid to each Office at a fixed amount. Much
discussion was held and it was decided that with the amount
of offices the cost was too prohibitive.
advised the Board that he will be changing
positions next week. His replacement wil
has worked on CEAF matters in
requested OF to prepare a memo appointing
replacement on the Board.
1 be
the ast.
3. The next meeting of the Board is scheduled for 24 April 1987 from
0900-1200 in Room 7D32 Headquarters.
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Distribution:
Original - CEAF File w/refs
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1 - sect w refs
1 - DDA Chrono wo/refs
1 - EXA/DDA Chrono w/refs
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MEMORANDUM FOR: Chairman, Employee Activity Fund Board
VIA: Chief, Mananagement, Planning and Services Staff
FROM:
ie upport Services Center, ODDI/MPSS
SUBJECT: Funding of a Special Event
1. Following a seminar on Minority Awareness, the Director of Equal
Employment Opportunity was asked to meet with the Associate Deputy Director
for Intelligence, DI Office Directors and other selected DI officers to
discuss certain minority issues. The conversation focused on ways to more
effectively recruit minorities and ideas on how the work environment could be
structured so that minorities would have more opportunities for progression.
The meeting began at 5:00 pm and concluded around 7:00 pm.
2. The Executive Dining Room was asked to serve coffee and doughnuts.
As only CIA employees were present, it would not be proper to charge
appropriated funds for this expense. Nor did it seem appropriate to ask each
attendee to contribute toward the $27.00 cost. However, as the conversation
helped form programs in recruitment and career progression that will or do
directly benefit a segment of CIA present and future employees, it would seem
appropriate for the Employee Activity Fund to cover this expense.
3. It is requested that the Employee Activity Fund cover this expense
of $27.00.
15 December 1986
APPROVED:
aC i~rman,
ADMINISTRATIVE - INTERNAL USE ONLY
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1 October 1986
MEMORANDUM FOR: Chairperson
Central Employee Activity Fund Board
Division, OTE
ie Training Branch, Career Trainee
SUBJECT: Certification Processing - Career Trainee
Spouse Course
1. Attached for certification processing are receipts for
donuts and supplies associated with providing coffee and donut~~
to the Career Trainee Development Course on 2 October 1986
2. Reimbursement should be made to
Career Trainee Division, 202 C of C. If you have any questions
please contact our office
Attach?ent
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I hereby certify that I have spent X32.26 for supplies and
donuts in support of a Career Trainee Develop?ent Course.
Attached are receipts for the purchases.
~ (~
airman ~ C2IltY"dl the to
E~lOy22 ACt1Vl~7 F11TK~
STAT
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 STAT
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? CONFIDENTIAL
MEMORANDUM FOR: Board of Directors
Central Employee Activity Fund
FROM: Chief, Budget and Finance
Office of Security
SUBJECT: Central Employee Activities Fund Audit
REFERENCE: MEMORANDUM OF AGREEMENT DD/A 84-0105
1. This memorandum constitutes the semi-annual report (for
the period 1 July - 30 December 1986) on the fund of $1,000.00
maintained in the Office of Security's, Security Duty Office.
The funds have been made available by the Central Employee
Activity Fund to make personal loans to employees in
emergencies.
2. The attached memorandum from the Chief, Security Duty
Office states that there were no transactions during the period
in question and that the fund contained $1,000.00.
3. On 5 January 1987, I counted the fund and verified that
it contained $1,000.00.
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F~IIhZ.~'TRATIVE - INTEL USE OI~II.Y
9 January 1987
t~IMO~tAtv'I7[I~I F~DR:
t6&T Representative to the Central Employee Activities Funsi
Board
Director o Management and Planning, DST
SUBJl7CT: _ 25th Rnniversary Receptiaz Funding
1. During February, the Directorate of Science and Tect~.nology (DS&T)
will celebrate its 25th Anniversary. On 19 February 1987, anniversary
ceremonies will be held in the Headquarters Auditorium. Due to the limited
seating capacity of the auditorium not all current DS&T employes will be able
to participate in these special ceremonies. This limitation also precludes
inviting the ~'lY former IS&T employees naw located in other Agency elements,
and to the many other Agency employees with whom we share a close working
relationship. It seems to me that a receptica~, in the South Cafeteria,
following the auditorium ceremonies would be an appropriate way to include
these individuals in our celebratirn activities. As employees from all agency
comprnents would be invited, I wonder if the cost of this reception would
qualify for Ag~~xy sporLSOrship and, if so, to what extent?
2. I would appreciate your raising this matter with the Central Employee
Activities Fund Board and advising me of their answer.
ALMIlJISTRATIVE - Il~ITERI~L USE C1NL.Y
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30 January 1987
MEMORANDUM FOP.: Chairperson
Central Employee Activity Fund Board
STAT
.. FROM:
STAT
STAT
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Chief, Training ranch, Career Trainee
Division, OTE
SUBJECT: Certification Processing - Career Trainee
Spouse Course
1. Attached for certification processing are receipts for
donuts and supplies associated with providing coffee and donuts
to the Career Trainee Development Course on 30 January 1987
Z. Reimbursement should be made to
Career Trainee Division, 202 C of C. If you ave any ques ions
please contact our office
STAT
f Con C.j'{ ~.
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STAT
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I hereby certify that I have spent $ 30.55 for supplies and
donuts in support of a Career Trainee Development Course.
Attached are receipts for the purchases.
-STAY
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