ESTABLISHMENT OF FOUR GS-14 DEPUTY DIVISION CHIEF POSITIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00065R000100100028-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 22, 2016
• Document Release Date: July 9, 2012
• Sequence Number: 28
• Publication Date: October 5, 1987
• Content Type: MEMO

Declassified in Part - Sanitized Copy Approved for Release 2012/07/09: CIA-RDP90-00065R000100100028-2
SECRET
FBIS-1503-87
05OCT 19`x%
M134ORANDUM FOR: Deputy Director for Science and Technology
irec or, Foreign Broadcast Information Service
SUBJECT: Establishment of Four GS-14 Deputy Division Chief Positions
(U)
1. Action Requested: It is requested that four GS-14 deputy division
chief positions a established in Production Group of the Foreign Broadcast
Information Service (FBIS) using points already available within FBIS. 0
2. Background: As a part of FY87 position allocation exercise,
Production Group requested that four GS-14 positions be established to
accommodate a deputy chief in each of its four divisions: Science f,
Technology Center; USSR Division; Europe/Latin America/Africa Division; and
Near East/Asia Division. The function is fully established with incumbents
currently performing the day-to-day management of the divisions, overseeing
quality control in the division, as well as training, career development and
liaison with consumers. Given the large size and complexity of Production
Group divisions, these responsibilities cannot be performed by the division
chiefs or by the various branch chiefs. A position description is attached
(Attachment A). 0
The Office of Personnel's Compensation, Automation and Policy
Directorate (CAP), formerly Position Management and Compensation Division
(PMCD), has reviewed these positions, and based upon established
classification methodology, was unable to approve them at the GS-14 level.
Instead, Production Group received four journeyman GS-12 Intelligence
Officer-Foreign Documents positions. The primary reason for their decision
was that, based upon the Supervisory Grade Evaluation Guide which calls for a
supervisory position being responsible for minimum of three non-supervisory
subordinate positions, the supervisor-to-worker ratio was too low. PtICD's
explanation of their grade determination is attached (Attachment B). 0
Downgrade to CONFIDENTIAL
When Separated From
Attachment
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SUBJECT: Establishment of Four GS-14 Deputy Division Chief Positions
Despite a rebuttal by Production Group management (Attachment C),
PMCD continues to contend that, based upon classification methodology, the
position of deputy division chief is not warranted. FBIS strongly believes
that these positions are essential to the efficient and smooth running of the
Production Group and that they should be established based upon criteria
outside of the classification methodology. Four GS-12 Intelligence
Officer-Foreign Documents positions and the additional eight points required
have been identified within Production Group to establish the positions.
3. Conclusion: Based upon the above rationale, and the fact that
incumbents have been performing the established functions for nearly a year, I
request that four GS-14 deputy division chief positions be established within
FBIS
hi
i
the Production Group using points already ava
Attachments:
As stated
Deputy Director for Science and Technology
Distribution:
Orig - Addressee (Return to D/FBIS)
3 - DDS&T
1 - D/FBIS Chrono
1 - RWM Corres File
1 - AS Chrono
1 - PB Chrono
1 - FBIS Re ist
DDS$T/FBIS/PERS r29SEP87
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ATI HMENT A I
POSITION DESCRIPTION--DEPUTY DIVISION CHIEF, PRODUCTION GROUP
I. MAJOR DUTIES
The incumbent serves as deputy to the chief of one of the four
divisions of Production Group--the USSR, Near East/Asia, and Europe/Latin
America/Africa divisions 'and the Science and Technology Center. He or
she assists the Division Chief in managing two or more branches of twelve
to twenty officers each and a Coordination and Review Staff of six to
nine, with specific responsibility for day-to-day operational activities
and quality assurance and control of Division products. Other specific
duties include overseeing training, career development, and liaison with
consumers and coordinating Division recruiting and hiring.
1. Responsible for day-to-day operations of the Division, to
include all substantive and language support activities, and other
intradivision operations. Prepares PAR's for the GS-14 branch chiefs,
reviews PAR's of intelligence officers at lower levels, and assists the
division/group chiefs in making personnel assignments.
2. Has primary responsibility for quality assurance and control
within the Division, including supervision of the Division's Coordination
and Review Staff, which conducts the following activities: assigns and
coordinates work of several hundred independent contractor (IC)
translators, performs substantive and linguistic review and editing of
translations completed by IC's, and certifies completion of work for
payment. Using formal IC requirements and input from consumers as
guidance, the Deputy Chief evaluates the suitability and value of open
source materials selected for translation and publication by the
Division's intelligence officers. This quality control responsibility
includes ensuring that first-level supervisors are aware of and consider
collection requirements and budgetary constraints when they review
material selected by IO's. Represents Division on the Group-level
Quality Control Board, a policy-making and implementing activity. 25%
3. In the absence of the Division Chief, the Deputy Chief performs
all duties of the chief.
4. Coordinates the Division's recruiting and hiring for both staff
personnel and independent contractors. In this capacity, serves as the
primary applicant review officer and screens all incoming applicant files
and resumes, coordinates applicant interviewing and testing, and
recommends to the Division Chief applicants suitable for further
consideration. Keeps informed on anticipated division staffing
requirements and recommends recruitment strategies to ensure that futuree
staffing needs are satisfied.
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5. Ensures that component personnel maintain contact with consumers
and are familiar with their requirements. This includes ensuring
appropriate orientation for IO's, organizing meetings with consumers,
arranging for briefings on topics of importance, and encouraging
consumers to forward to the Division information on planned research
projects. 5%
6. Serves as the Division training officer and has primary
responsibility for maintaining the three-year training plans for all
Division personnel. Keeps abreast of available internal and external
training opportunities and, in coordination with the Division Chief and
branch chiefs, recommends training consistent with the needs of the
Division and career development profiles and goals of its officers. 5%
II. FACTORS
1. Knowledge Required by the Position
As the division recruiting and hiring coordinator, should have
knowledge of Office of Personnel applicant recruitment and processing
guidelines and procedures, policies and restrictions.
Thorough knowledge of Agency and FBIS management policies and
practices relating to personnel, program planning, resource allocation,
budget and finance and propriety. Since the Coordination and Review
Staff deals directly with the general public, the incumbent must be
sensitive to and thoroughly conversant with relevant Agency policies.
Broad understanding of current national intelligence priorities and
of the substantive requirements and priorities of intelligence producing
offices in the Intelligence Community and in other departments and
agencies served by FBIS.
Knowledge of the scope and nature of foreign-language assets
available to the Division--both staff and contractor--and of the ability
of the Division to fulfill the foreign-language support needs of
consumers.
Thorough understanding of the resources, capabilities, and
constraints pertaining to the operation of the Division and the
interaction of all Division elements in daily operations.
General understanding of the process of translation, transliteration
and interpretation and of the pertinent research and development in
electronic data and information processing.
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Understanding in a broad range of subject-matter categories of the
type of information available from the foreign open literature of the
countries for which the division is responsible.
Ability to make independent decisions: to anticipate, identify,
analyze, and make recommendations for the resolution of operational and
personnel management problems at a Division level of responsibility.
2. Supervisory Controls
Chief and Deputy Chief, Production Group, and/or the Division Chief
provide general controls by issuing broad policy guidance, stating
objectives and setting priorities and target deadlines. Within these
guidelines, augmented by Agency and FBIS Production Group regulations and
policies, the incumbent establishes Division priorities, sets goals,
assigns related tasks to Division components, evaluates and reviews their
supporting work, and coordinates and develops specific arrangements and
agreements with other Division components and other FBIS and Agency
components. Chief and Deputy Chief, Production Group, and Division Chief
review work accomplished.
3. Guidelines
Chief and Deputy Chief, Production Group, and Division Chief provide
policy guidance. Beyond that, guidelines consist of operating policies,
procedures and precedents as well as established practices based on
substantial Agency/FBIS experience. A comprehensive understanding of
Agency and FBIS management practices, administrative regulations and
procedures is essential.
4. Complexity
Directs planning and coordination of a wide-ranging division-level
collection operation involving exploitation of a large and diversified
source base: the Division's branches and the Coordination and Review
Staff conduct broad geographic and topical programs for the collection of
intelligence information from a large number of foreign publications
spanning political, economic, military, sociological and scientific and
technical subjects relating to all areas of the world that are within the
purview of the respective division. Once selected this information is
sent to IC's for translation, then returned to the CRS for review and
revision, and forwarded to P$PD for printing and dissemination throughout
the Intelligence Community. Alternatively, the information is translated
in house for publication and dissemination as appropriate. The I0's who
exploit and review the overt publications in support of common-concern
collection requirements also frequently are called upon to provide
foreign-language support to other Agency components, including temporary
duty assignments and audio and classified translation support. The
incumbent must assist in weighing and resolving the competing demands
which the dual mission of media exploitation and language support imposes
on Division resources.
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The incumbent assists in overseeing execution of an annual budget
of dollars of which some dollars is expended for
their Independent Contractor translation effort. The balance encompasses
Division-level personnel services, external training and travel.
Management of the Division's foreign publications exploitation
operations requires a continuing evaluation of operating priorities.
Priorities must be frequently readjusted and resources reallocated to
meet new requirements or accommodate changing emphases.
Recruiting, training and assignment of professional staff employees
and independent contractors must be geared to the development and
maintenance of a flexible cadre of multilingual officers and contractors
capable of sustaining priority collection and translation programs while
meeting unpredictable demands for foreign-language support from within or
outside the Agency. High turnover, resulting from the rotation of
division linguists on assignments to other offices, requires frequent
adjustment of staffing projection and contingency planning to meet
anticipated shortfalls.
Regarding IC's, the incumbent must be sensitive to all factors
affecting their work as unsupervised Agency contractors and must be able
to deal with situations having no precedent. Many IC's are academicians,
clergymen, Government annuitants, employees of other Government agencies
and aliens and many are members of translators associations and other
organizations in which they have contact with each other. In
recommending schedules of contractor rates the incumbent must ensure that
such rates are both cost-effective and competitive with private
translation firms and consistent with the rates given other IC's.
As a senior advisor to Chief, Production Group, and the Division
Chief, incumbent must remain aware of division-wide problems and must
retain the perspective with which to make dispassionate judgments in the
best interests of overall Division management.
S. Scope and Effect
Chief and Deputy Chief of the Division are responsible for
implementing policies and procedures relating to the exploitation of
foreign newspapers and other publications as a service of common concern
to the Intelligence Community. The products of Division collection and
output activities are directly responsive to formal DCI and FBIS
guidance, other official guidance documents and policy statements and ad
hoc consumer requirements. These products are the consumers' principal
source of intelligence information from foreign public information
media.
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6. Personal Contacts
Periodically with Director, FBIS, on specific division related
issues as appropriate, with Division Chief and Chief, JPRS Staff,
regularly and with Chief and Deputy Chief, Production Group, and other
division and staff chiefs and their deputies as often as required by
assigned tasks and objectives. Has frequent contact with Agency, State
Department, Defense Department and Intelligence Community officials from
mid- to upper-management levels.
7. Purpose of Contacts
With Director, FBIS, and Chief, Production Group, to keep FBIS
senior management informed on Division programs and developments that
relate to overall FBIS mission, with Division Chief for purpose of
discussing policy, providing advice and support in policy implementation
and problem solving; with Chief JPRS Staff to discuss and recommend IC
hiring and pay rates and to obtain guidance; with other division chiefs
and deputies to coordinate division positions and other matters relating
to policy implementation. With Agency, State and Intelligence Community
officials to discuss language support and requirements and to effect
operational coordination.
8. Physical Demands
Normal requirements of office work and usual pressure of a position
of this level of responsibility and when called on to deal with emergency
situations.
9. Work Environment
Work is performed in a normal office environment with occasional
domestic and overseas TDY travel.
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