VOLUME 2: DEPARTMENT OF DEFENSE CIVILIAN PERSONNELL CHAPTER 7: TRAVEL AND TRANSPORTATION OF DEPENDENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP90-00530R000501130006-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 27, 2016
• Document Release Date: October 26, 2012
• Sequence Number: 6
• Publication Date: August 1, 1988
• Content Type: MISC

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? VOLUME 2: DEPARTMENT OF DEFENSE CIVILIAN PERSONNEL
CHAPTER 7: TRAVEL AND TRANSPORTATION OF DEPENDENTS
Entitlement ...........................................................
C7000
Travel and Transportation To and Within the Continental United States .....
C7001
Travel and Transportation Expenses To and Between Overseas Stations ......
C7002
Travel From Overseas Area .............................................
C7003
Movement in Connection with Renewal Agreement Travel ...............
C7004
Transportation of Student Dependents for Purpose of Attending School .....
C7005
Prescribed Per Diem Rates for Dependents ...............................
C7006
Travel of Dependents Unaccompanied by Employee .......................
C7007
Payment of Per Diem to Dependents Incident to New Permanent Duty
Station When Renewal Agreement Travel Involved ......................
C7008
Transportation of Handicapped Students for Diagnostic and Evaluation
Purposes ...........................................................
C7009
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TRAVEL AND TRANSPORTATION OF DEPENDENTS
Travel and transportation expenses of dependents
at Government expense may be authorized or ap-
proved in connection with permanent duty travel
both within and outside- the continental United
States. Travel and transportation expenses of
dependents are based upon the entitlement of the
employee concerned and are-subject to -the condi-
tion and restrictions in this Chapter. Except as pro-
vided in Chapter 12, transportation and/or per diem
for dependents are limited to that allowable for
uninterrupted travel by the authorized mode over
a usually traveled route between the old and new
duty stations. There is no entitlement to any addi-
tional transportation or per diem for dependents
who accompany the employee on temporary duty
assignments except for transportation authorized
under pars. C4502-2 and 3 in connection with a
training assignment.
C7001 TRAVEL AND TRANSPORTATION
TO AND WITHIN THE
CONTINENTAL UNITED STATES
1. WHEN AUTHORIZED. Travel and
transportation expenses of dependents may be
authorized in connection with an employee's per-
manent change of station from one duty station to
another. For a househunting trip for the spouse in-
cident to an employee's transfer, see par. C4107.
Transportation expenses of dependents may be
authorized in connection with travel to first duty
stations of appointees to manpower shortage
positions.
2. ORIGIN AND DESTINATION. Transpor-
tation of dependents may originate at the
employee's old permanent duty station or at some
other point, or partially at both. The destination
may be the new permanent duty station, some other
point selected by the employee, or both. The cost
to the Government, however, will not exceed the
cost of transportation by a usually traveled route
between the old permanent duty station and the new
permanent duty station. When the travel is to the
first duty station, the cost to the Government will
not exceed the cost of transportation from the place
of actual residence at the time of appointment to
the permanent duty station by a usually traveled
route.
3. MODE AND ROUTING OF TRANSPOR-
TATION. Mode and routing of transportation
authorized for dependents will be in accordance
with Chapter 2. Dependents may accompany an
employee by privately owned conveyance or may
travel unaccompanied.
4. TRANSPORTATION EXPENSES AL-
LOWABLE. Reimbursable transportation expenses
which may be allowed include but are not necessar-
ily limited to the following:
1. cost of purchased commercial transpor-
tation not covered by transportation
requests;
2. necessary and reasonable taxi fares to,
from, and between transportation termi-
nals;
3. baggage handling charges, including
porters' fees or tips under the conditions
in par. C4705-5;
-4. mileage allowance for travel by privately
owned conveyance, subject to the same
reimbursement conditions and limitations
as stated in Chapter 2 applicable to em-
ployees.
5. INFORMATION TO BE INCLUDED IN
TRAVEL ORDERS. Authorization for transpor-
tation of dependents will be included in the travel
order issued for movement of the employee.
* 6. TIME LIMITATION. All transportation
authorized for dependents must begin within-2 years-
from the date the employee reports for duty at the
new duty station (see par. C1057 for exception to
the 2-year time limitation). Every possible effort
should be made, however, to commence travel at
the earliest practicable date. A dependent child is
defined in Appendix D as a child under 21 years of
age; however, MS Comp. Gen. B-160928, 28 March
1969 and B-166208, 1 April 1969 (unpublished)
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advise that a dependent child's eligibility for travel
is dependent on his status as of the date the
employee reports for duty at the new station rather
than the date of travel. As an example, a child could
be 20 years and 11 months old when his eligibility
is established and not travel until he is 22 years and
11 months old and still be eligible for travel. If an
employee enters upon active military duty at any
time prior to, the expiration of such period, the-
2-year period will be exclusive of the time spent in
military service.
C7002 TRAVEL AND TRANSPORTATION
EXPENSES TO AND BETWEEN
OVERSEAS STATIONS
1. WHEN AUTHORIZED. Travel and
transportation expenses of dependents will be
authorized in connection with the permanent
change-of-station movement of current employees,
the initial appointment of certain employees, or
renewal agreement travel.
2. TRANSPORTATION ORIGIN AND DES-
TINATION
a. Reassignment or Transfer of a Current
Employee
(1) From a Permanent Duty Station Within the
Continental United States to a Permanent Duty Sta-
tion in an Overseas Area. When a current employee
is reassigned or transferred from a permanent
duty station within the continental United States to
a permanent duty station in an overseas area,
transportation of dependents may originate at the
employee's permanent duty station, some other
place, or partially at both. Except as prescribed in
Chapter 12, the destination may be the overseas per-
manent duty station or an alternate destination in
the continental United States specified at the time
of transfer. Except as provided in Chapter 12, the
cost to the Government will not exceed the cost of
transportation from the old permanent duty station
to the new permanent duty station by a usually
traveled route. Alternate destination transportation
will be in lieu of transportation to the new overseas
permanent duty station except in those cases where
the employee is residing on a military reservation
in the continental United States at time of transfer
to the overseas station and is required to vacate the
quarters before movement of dependents to an
overseas station is authorized. In such case, if travel
to the overseas area is subsequently authorized, the
cost of the two movements will be limited as stated
herein.
(2) Between Different Overseas Permanent
Duty Stations. Except as provided in Chapter 12,
when _ a current- employee is reassigned or trans-
ferred between overseas permanent duty stations,
transportation entitlement for dependents will be
from the old permanent duty station to the new per-
manent duty station. When the employee has earned
entitlement for transportation to his place of actual
residence, he may elect to have his dependents
return to such place of actual residence.
b. Initial Appointment of a Person Recruited
for Assignment to an Overseas Permanent Duty
Station
(1) Recruited in the Continental United States.
When a person, recruited in the continental United
States, is initially appointed for assignment to an
overseas permanent duty station, transportation en-
titlement for dependents will be from the place of
actual residence to the overseas permanent duty sta-
tion, unless otherwise authorized in Chapter 12.
(2) Recruited Outside Continental United
States. When a person, recruited outside the con-
tinental United States, is initially appointed for
assignment to an overseas permanent duty station
in a different geographical locality from that in
which the place of actual residence is located,
transportation entitlement for dependents will be
from the place of actual residence to the permanent
duty station, unless otherwise authorized in Chapter
12.
c. Initial Appointment of a Person Recruited
Locally Overseas Who Executed an Agreement. Ex-
cept as provided in Chapter 12, upon initial appoint-
ment, a person who meets the eligibility conditions
in par. C4002-3b and who has executed an agree-
ment, will be entitled to transportation of
dependents from the place of actual residence to the
overseas permanent duty station provided the
dependents were not in the overseas area at the time
of employment of the employee concerned.
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Travel and Transportation of Dependents
d. Execution of a Renewal Agreement to
Serve an Additional Tour of Duty in Same or
Another Overseas Area. If an employee, who ex-
ecuted a renewal agreement to serve an additional
tour of duty in the same or another overseas area,
is transferred or reassigned to the overseas area,
transportation entitlement for dependents, except
as authorized in Chapter 12, will be from the per-,
manent duty station at the time of his initial transfer
or reassignment overseas to the overseas permanent
duty station provided the dependents did not ac-
company him to the overseas area on a preceding
tour of duty. Although the transportation may
originate at some other point, transportation at
Government expense will not exceed the cost by
usual mode from the old permanent duty station
to the overseas permanent duty station by a
usually traveled route unless otherwise authorized
in Chapter 12. If the employee executing a renewal
agreement was a new appointee at the time of
original overseas employment, dependent transpor-
tation may be authorized from the place of actual
residence established at the time of initial appoint-
ment provided the dependents did not accompany
him to the overseas area on the preceding tour of
duty.
3. CONCURRENT TRAVEL. Concurrent
transportation of dependents from the continental
United States is authorized automatically to some
overseas areas. In instances when prior approval of
the overseas command is necessary, the respon-
sible continental United States recruiting office or
other appropriate office will secure the approval or
nonapproval for concurrent transportation from the
overseas command concerned and, when ap-
propriate, advise the activity responsible for proc-
essing the employee. When transportation of
dependents is authorized concurrently or within 60
days after the reporting date of the principal at the
Army, Navy, or Air Force terminal, the activity
responsible for processing the employee will take
action regarding passports, visas, immunizations,
port calls, and transportation. When transportation
of dependents is authorized by the overseas com-
mand subsequent to arrival of the employee at the
overseas permanent duty station, the employee's
travel order will not provide for travel for
dependents, but will be amended to provide for
transportation of dependents at the time travel is
to be performed by the dependents. The procedures
prescribed in AR 55-46 in connection with the
priority system will be followed for Army
employees.
4. MODE AND ROUTING OF TRANSPOR-
TATION. Transportation of dependents may be
authorized by any mode of transportation specified
in Chapter 2 in accordance with the. instructions
contained therein.
5. EXPENSES AUTHORIZED. In addition to
the expenses listed in par. C7001-4 for travel of
dependents within the continental United States, the
following items of expense are allowed for travel
outside the continental United States:
I. commissions for conversions of currency
in foreign countries;
2. charges covering exchange fees for cashing
United States Government checks or drafts
issued in reimbursement of expenses in-
curred for travel in foreign countries;
3. costs of traveler's checks, money orders,
or certified checks purchased in connection
with official travel inside or outside the
continental United States for the safe
transportation of personal funds necessary
for normal expenses incurred, provided
that the total value of such instruments is
not more than the per diem or actual ex-
pense allowance and travel expenses ad-
ministratively estimated for the author-
ized travel;
4. fees in connection with a change of status,
issuance of passports and visas, costs of
certificates of birth, health, identity, and
of affidavits, and charges for inoculation
which cannot be obtained through a
Federal dispensary. Such expenses will not
include any fees or charges for legal serv-
ices even though local laws or custom may
require the use of lawyers in processing ap-
plications for passports, visas, or changes
in status.
6. INFORMATION TO BE INCLUDED IN
THE TRAVEL ORDERS. Authorization for
transportation of dependents will be included in the
travel order issued for the employee except when
orders are amended or supplemental orders are
issued in accordance with subpar. 3.
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C7003 uuu %_ivuian rersonnei
a. General. Authorized transportation of
dependents must begin within 2 years after the ef-
fective date of the employee's transfer or initial ap-
pointment to the overseas area, or within 2 years
after the execution of a renewal agreement. If an
employee enters upon-active military duty at any
time prior to the expiration of such period, the
2-year period will be exclusive of the time spent in
military service. In instances when employees are
assigned to duty outside the continental United
States, the 2-year period will be exclusive of any
time during which shipping restrictions or ad-
ministrative embargoes make the travel and
transportation impossible; for example, the lack of
family housing in an overseas area which precludes
the transportation of dependents constitutes an ad-
ministrative embargo. Every possible effort,
however, should be made to complete the travel at
the earliest practicable date. When an ad-
ministrative embargo is removed, the overseas com-
mand will notify all affected employees in writing
and the 2-year time limitation will begin to run from
the date of the removal of the embargo.
b. Remaining Service Requirement. Transpor-
tation of dependents to the overseas area within the
initial 2-year period, or any subsequent 2-year
period established as a result of execution of a
renewal agreement, will not be authorized unless at
least 1 year of the agreed minimum period of serv-
ice remains to be completed or the employee agrees
to serve 1 year after arrival of dependents in the
overseas area, except at Adak and Kodiak, Alaska,
where the remaining service requirement is re-
duced to 6 months of the agreed minimum period
of service which remains to be completed or the
employee agrees to serve 6 months after arrival of
dependents at Adak or Kodiak.
c. Transfers Without a Break in Service.
When an overseas employee of another Federal
department or agency is transferred to a position
in an overseas activity without a break in service,
transportation of his dependents from the old
overseas permanent duty station to his new perma-
nent duty station will be at Government expense if
the move is primarily for the benefit of the Govern-
ment. If the employee's dependents have not
joined him in the overseas area, movement from
the last permanent duty station or place of actual
residence, as applicable, in the United States or
other country of actual residence may be author-
ized under the time limitations prescribed in sub-
par. b.
d. Local Hire Employees. The time limita-
tions contained in subpar. b are applicable-for
transportation of dependents of employees hired
locally who execute an agreement at time of original
appointment or who enter into a'renewalagreement-
for an additional tour of duty.
C7003 TRAVEL FROM OVERSEAS AREA
1. GENERAL. Entitlement to transportation of
dependents from overseas areas at Government ex-
pense stems from the eligibility of the employee for
such movement or a determination by the overseas
command concerned that the best interest of the
Government will be served by the prior return of
one or more of the dependents. When an employee
violates his agreement, or otherwise has no entitle-
ment for return transportation, his dependents are
ineligible for transportation at Government ex-
pense. If dependents elect to remain in the overseas
area after return of the employee instead of accept-
ing return transportation, the constructive cost of
such transportation will not be authorized. If a
dependent of an employee reaches his 21st birth-
day while an employee is assigned to duty overseas,
such former dependent is entitled to return travel
to the employee's place of actual residence in the
United States provided his last travel overseas was
at Government expense as the employee's depend-
ent. In this connection, the former dependent is
authorized travel when the employee is authorized
a permanent change of station to a duty station in
the United States; is performing authorized separa-
tion travel to his place of actual residence in the
United States; or is performing authorized renewal
agreement travel to the United States. See subpars.
3; 4a, item 1; 4b; and par. C7004. In any other
situation, the authority for return to the United
States will be under the provisions applicable
to advance return of a dependent (other than
for compassionate reasons). In any case, re-
turn of such dependent must be not later than
when the employee is next eligible for travel or
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Travel and Transportation of Dependents
by the end of the tour of duty under the current
agreement. Except when travel is authorized under
advance return provisions, authorization of return
travel of such dependent is contingent upon au-
thorized travel of the employee to the United States.
2. WHEN AUTHORIZED. Transportation of
dependents may be authorized at Government ex-
pense in connection with a permanent change of sta-
tion, or with the return for separation, of certain
employees as indicated in subpar. 3.
3. TRANSPORTATION ORIGIN AND DES-
TINATION
a. Reassignment or Transfer of a Current
Employee from an Overseas Permanent Duty
Station to a Permanent Duty Station Within the
Continental United States. When a current em-
ployee is reassigned or transferred from an over-
seas permanent duty station to a permanent duty
station within the continental United States, trans-
portation of dependents may originate at the
employee's overseas permanent duty station, some
other place, or partially at both. The destination
may be the permanent duty station within the con-
tinental United States or an alternate destination in
the continental United States specified at the time
of transfer. The cost to the Government will not
exceed the cost of transportation by usual mode and
route from the overseas permanent duty station to
the continental United States permanent duty
station.
b. Return of an Employee for Separation
* (1) Employee Who Has Completed the Agreed
Minimum Period of Service or Is Being Separated
for Reasons Acceptable to the Government. An
employee who is -being returned for separation
either because he has completed the minimum
period of service or for reasons acceptable to the
Government may be authorized dependent trans-
portation from the overseas post of duty to the place
of actual residence established at the time of ap-
pointment or transfer to the overseas duty post.
Travel and transportation costs to an alternate
destination anywhere in the world may be allowed.
Such costs may not exceed the constructive costs
for travel of dependents from the overseas post of
duty to the country and place of actual residence.
Any excess costs must be borne by the employee
(MS Comp. Gen. B-211490, 10 April 1984). There
is no entitlement to travel and transportation of
dependents if the employee is separated from a duty
station in the same geographical locality in which
his place of actual residence is located.
(2) Employee Appointed Locally Overseas
Who Executed an Agreement and Who Has Com-
pleted the Agreed Minimum Period of Service or
Is Being Separated for Reasons Acceptable to the
Government. An employee, appointed locally over-
seas, who is being returned for separation either
because he has completed the agreed minimum
period of service or for reasons acceptable to the
Government, is entitled to dependent transporta-
tion as authorized in subpar. (1).
(3) Employee Recruited Outside the Con-
tinental United States for Assignment to an
Overseas Permanent Duty Station in a Different
Geographical Locality Who Has Completed the
Agreed Period of Service, or Is Being Separated
for Reasons Acceptable to the Government. An
employee, recruited outside the continental United
States for assignment to an overseas permanent duty
station, who, under the terms of a transportation
agreement, is being separated from a duty station
outside the geographical locality in which his place
of actual residence is located upon completion of
the agreed period of service or for-reasons accept-
able to the Government, is entitled to dependent
transportation from such releasing duty station to
place of actual residence. Transportation to an
alternate destination in the geographical locality in
which the place of actual residence is located may
be authorized, provided that any cost in excess of
the cost for transportation of dependents by the
most economical route from the overseas post of
duty to place of actual residence is borne by the
employee.
4. RETURN OF DEPENDENTS PRIOR TO
RETURN OF EMPLOYEE
a. Earned or Public Interest Transportation.
Under either of the circumstances outlined in item
1 or 2, transportation for the return of one or more
of an employee's dependents prior to the return of
the employee may be authorized to the employee's
place of actual residence in the United States or an
alternate destination in the United States, provided
that any cost in excess of the cost for transportation
of dependents by the most economical route from
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C7003 DOD Civilian Personnel
the overseas post of duty to place of actual residence
is borne by the employee:
1 when the employee has acquired eligibility
for return transportation by satisfactorily
completing the minimum period of service
prescribed by par. C4005;
2. when it is determined by the_ overseas com-
mand concerned that the best interests of
the Government will be served by the return
of one or more of the dependents for com-
pelling personal reasons of a humanitarian
or compassionate nature such as physical or
mental health, death of any member of the
immediate family, or obligations imposed
by authority or circumstances over which
the employee has no control.
Travel to, from, or between overseas areas will be as
prescribed in Chapter 2.
b. Reimbursable Expense Transportation.
When one or more of an employee's dependents are
returned to the place of actual residence or alternate
destination in the United States prior to his attaining
eligibility for return transportation and for reasons
other than those described in subpar. a, transpor-
tation will be at the employee's personal expense.
When he has earned eligibility for return transpor-
tation at Government expense, the employee will be
reimbursed for the proper expense of the transpor-
tation, not to exceed the cost for transportation of
the dependents by the most economical route from
the overseas post of duty to the place of actual
residence. The amount of the reimbursement shall
not exceed the amount allowable for the mode of
transportation available that would have been utilized
at the time that the employee became eligible for
return at Government expense. Government transpor-
tation for dependents will be utilized if available. Paid
receipts for expenses incurred will be required with
the claim for reimbursement.
c. Limitations. Transportation or reimburse-
ment for the return of dependents prior to the return
of the employee will not be authorized in excess of
one time during each agreed upon period of overseas
service. There is no authority for return transpor-
tation of the dependents to the overseas duty station
at Government expense except when the return is
incident to renewal agreement travel performed by
the employee (see par. C7004). When an employee
completes an agreed period of service, is furnished
one-way transportation for his dependents to travel
to his place of actual residence unaccompanied by
him, and the employee performs renewal agreement
travel at a later date, the expense of returning his
dependents to his overseas permanent duty station at
an earlier date is reimbursable. Reimbursement will
- not exceed the cost to the Government for transpor-,
tation by the usual mode and route which would have
been utilized had the dependents traveled back to the
overseas permanent duty station with the employee.
Paid receipts for expenses incurred will be required
with the claim for reimbursement.
d. Return of Former Spouse and Dependents.
Reimbursement is authorized for the return travel to
the United States for a spouse and dependents of an
employee who have traveled to the employee's
overseas `permanent duty station as dependents at
Government expense, even if, because of divorce or
annulment, such individuals will have ceased to be
dependents as of the date the employee becomes
eligible for return travel. Travel of such former
dependents must commence prior to the end of the
employee's current agreed tour of duty.
5. MOVEMENT BECAUSE OF EVACUATION.
When travel is performed by dependents incident to
an ordered evacuation, see Chapter 12.
6. MODE AND ROUTING OF TRANSPORTA-
TION. Modes and routing of transportation of de-
pendents may be authorized as provided in Chapter 2.
7. EXPENSES AUTHORIZED. Authorized ex-
penses for the transportation of dependents from
overseas areas are as prescribed in par. C7002-5.
8. INFORMATION TO BE INCLUDED IN
TRAVEL ORDERS. Generally, authorization for
transportation of dependents will be included in the
travel order issued for the employee, except- where
separate orders are required in connection with the
return of dependents to place of actual residence at
Government expense prior to return of the employee
or for movement because of evacuation.
9. TIME LIMITATIONS
a. General. Transportation of dependents from
overseas areas will begin as soon as practicable after
the effective date of the employee's change of
permanent duty station or return for separation. If
practicable. dependents will travel concurrently with
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Travel and Transportation of Dependents
the employee, or as soon thereafter as appropriate
transportation is available.
b.- Reassignment to New Duty Station. Trans-
portation of dependents will be as indicated in sub-
par. a. In no event will travel begin later than 2 years
after the effective date of reassignment to a new
duty station exclusive of any time during which
administrative embargoes or shipping restrictions
make the travel impossible.
c. Return for Separation. When the employee
is being returned for separation, transportation of
dependents must be accomplished within a reason-
able time after separation or the transportation en-
titlement is forfeited. Upon written request from
the employee, the overseas activity commanding
officer concerned may authorize delayed travel, if
proper, under the provisions of par. C4202-2.
C7004 MOVEMENT IN CONNECTION
WITH RENEWAL AGREEMENT
TRAVEL
1. WHEN AUTHORIZED. Transportation of
an employee's dependents may be authorized in
connection with renewal agreement travel of the
employee. Subject to the conditions in Chapter 4,
part D, the transportation costs cannot exceed the
cost to the Government for transportation to the
destination authorized for the employee. In such
cases, dependent transportation may be as provided
in this paragraph.
2. ELIGIBLE DEPENDENTS AND EXTENT
OF ENTITLEMENT. Dependents who traveled to
the overseas duty station within the prescribed
2-year limitation, or who were acquired at the
overseas station by marriage, birth, or adoption
prior to the employee's commencement of round
trip travel under a renewal agreement, and depend-
ents, including newly acquired dependents, who did
not travel to an-overseas -station during-the pre-
ceding tour of duty, will be authorized round trip
or one-way travel, as appropriate, in connection
with the employee's renewal agreement. The em-
ployee's dependents at the overseas permanent duty
station may accompany the employee, travel at dif-
ferent -times, or remain at the overseas duty station
pending the employee's return. Dependents will not
be authorized return transportation to the overseas
permanent duty station until the employee performs
his renewal agreement travel under a new agree-
ment. If any of the dependent's travel is subsequent
to the employee's renewal agreement travel, such
round trip travel will be completed within 6 months
of the beginning date of the employee's renewal
agreement travel.
3. NEW TOUR AT DIFFERENT OVERSEAS
DUTY STATION. If the employee's-new tour of
duty is at a different overseas permanent duty sta-
tion, dependents who did not accompany him on
renewal agreement travel but remained at the old
overseas permanent duty station will be authorized
transportation from the old to the new duty station.
4. TEMPORARY DUTY AT EXPIRATION
OF LEAVE PRIOR TO RETURNING TO OVER-
SEAS DUTY STATION. When an employee and
his dependents perform return travel to his place
of actual residence for a period of leave before
beginning a new overseas tour, and the employee
is authorized to perform temporary duty or attend
a training course at the expiration of leave prior to
returning to his overseas permanent duty station,
his dependents may be returned to the overseas per-
manent duty station upon completion of the period
of leave.
C7005 TRANSPORTATION OF STUDENT
DEPENDENTS FOR PURPOSE OF
ATTENDING SCHOOL
Authority and eligibility requirements for travel and
educational allowances of student dependents of
civilian employees in foreign areas for the purpose
of attending school are contained in the Standard-
ized Regulations (Government Civilians, Foreign
Areas) issued by the Department of State. Admin-
istration of student travel will be in accordance with
Department of State and Department of Defense
regulations and implementing regulations of the
Services concerned.
C7006 PRESCRIBED PER DIEM RATES
FOR DEPENDENTS
1. TRAVEL EN ROUTE BETWEEN EM-
PLOYEE'S OLD AND NEW DUTY STATIONS
a. General. A per diem allowance will be
authorized for the employee's dependents for travel
Ch. 251 9/1/86 7-7
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C7006 DOD Civilian Personnel
between the old and new duty stations when an
employee is transferred, regardless of where the old
and new stations are located. In computing per diem
allowances within CONUS, the prohibition on pay-
ing per diem for travel of less than 10 hours will
apply to permanent change-of-station travel; out-
side CONUS, the 10-hour exclusion does not ap-
ply. If the origin and/or destination, of the travel
is other than the new or old duty station, the per
diem allowance will not exceed the amount
authorized between the old and new duty stations.
The per diem allowances authorized for dependents
incident to their travel between the employee's old
and new duty stations are as indicated in subpars.
b through d.
* b. Amount Payable for Spouse When Accom-
panied by the Employee. When the spouse is accom-
panied by the employee, the maximum amount
allowable is three-fourths of the per diem rate to
which the employee is entitled under par. C4552-2a.
Under this provision, the minimum per diem rate
will be $6 unless the employee receives a per diem
rate of less than $6 in which case his spouse will
receive the same rate as the employee.
c. Amount Payable for Spouse When Unac-
companied by the Employee. When the spouse is
unaccompanied by the employee, the maximum
amount allowable is the per diem rate to which the
employee would have been entitled had the em-
ployee and spouse traveled together. In such case,
the travel time of the employee and the amount of
per diem paid him are not factors in computing the
amount of per diem allowance for travel of the
spouse. When more than one privately owned auto-
mobile is used, the spouse will be considered to have
been accompanied by the employee if travel is per-
formed on the same days along the same general
route.
d. Amount Payable for Each Dependent
Other Than Spouse. For each dependent other than
spouse, who is 12 years of age or older, the maxi-
mum amount allowable is three-fourths of the per
diem rate to which the employee is entitled; and for
each dependent under 12 years of age, one-half of
the per diem rate to which the employee is entitled.
Under this provision, the minimum per diem rate
will be S6 unless the employee receives a per diem
rate of less than $6 in which case the dependent will
receive the same rate as the employee.
C. Amount Payable When Travel of Depend-
ents Limited to Cost of Government-Offered Air
Transportation. When the travel of a dependent is
limited to the cost of Government-offered air trans-
portation, per diem will be limited to the amount
that would be payable had the dependent used the
Government-offered air transportation.
2. EXCLUSIONS. Per diem is not authorized
for the following:
1. dependents of a new appointee assigned to
a first duty station assignment;
2. dependents of an employee assigned out-
side the continental United States in con-
nection with renewal agreement travel,
when the return is to an overseas duty sta-
tion in the same locality (when return is to
an overseas duty station, in a different geo-
graphical location, because of a permanent
change of station, see par. C7008);
3. dependents of an employee assigned to a
post of duty outside the continental United
States returning to place of actual residence
for separation;
4. dependents authorized transportation to or
from an employee's training location when
such transportation is authorized in lieu of
per diem or actual expense allowances for
the employee while at the training location
under the provisions of par. C4502.
3. ROUND TRIP TRAVEL TO SEEK PER-
MANENT RESIDENCE. When the spouse of an
employee performs travel unaccompanied by the
employee, pursuant to the provisions of par. C4107,
per diem will be payable at the same rate as that
to which the employee would be entitled under par.
C4552 for the period of time authorized. When both
the employee and spouse travel together pursuant
to the provisions of par. C4107, the per diem for
the spouse will be three-fourths of the per diem rate
to which the employee is entitled under par. C4552.
4. TRAVEL INCIDENT TO EVACUATION.
When dependents perform travel in connection with
evacuation, per diem is payable in accordance with
the provisions of Chapter 12.
5. TRAVEL OF STUDENT DEPENDENT
FOR PURPOSE OF ATTENDING SCHOOL.
When student dependents of civilian employees in
foreign areas perform travel at Government ex-
pense to or from school, under the provisions
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Travel and Transportation of Dependents
of par. C7005, per diem payable for the time re-
quired to perform the authorized travel by the mode
of transportation authorized will be in accordance
with par. C4552-2 for travel within the continental
United States, and par. C4552-3 for travel outside
the continental United States. The prohibition in
par. C4550-7 is applicable.
C7007 TRAVEL OF DEPENDENTS UNAC-
COMPANIED BY EMPLOYEE
Travel Voucher or Subvoucher (DD Form 1351-2)
showing dependents' itinerary will be used in submitting
claims for reimbursement of authorized travel expenses
incurred by dependents unaccompanied by the employee
sponsor. Dependents' names, relationship, and dates
of birth will be included in the remarks section of the
DD Form 1351-2. The voucher will be prepared, signed,
and routed for settlement in the same manner as that
prescribed in par. C5004-1. Reimbursement is allowed
for baggage handling charges as specified in par.
C4705-5, taxi fares, cost of commercial transportation
not covered by transportation requests, or mileage
allowance and ferry and toll charges for travel by pri-
vately owned automobile subject to limitation of cost
to the Government for travel by the usual mode of
transportation, when applicable. The voucher will in-
clude the following documents and information:
1. 3 copies of the official travel order (in the
Navy, the original and 2 copies of the travel
order); -
2. for travel by privately owned automobile,
a statement of the points between which
travel is performed; distances between
points traveled as determined from
speedometer readings, and the highway
mileage (in the Navy, a statement of owner-
ship of the conveyance);
3. memorandum copies of transportation re-
quests, if used (not applicable in the Navy);
4. if transportation requests are not used,
ticket stubs and seat or berth checks show-
ing transportation and accommodations.
C7008 PAYMENT OF PER DIEM TO
DEPENDENTS INCIDENT TO NEW
PERMANENT DUTY STATION
WHEN RENEWAL AGREEMENT
TRAVEL INVOLVED
Dependents of an employee assigned at an overseas
duty station are entitled to per diem incident only
to travel to the new permanent duty station when
renewal agreement travel is involved and the return
travel is to an overseas duty station in a different
town, city, or geographical ;..cality. Per diem is
computed on the basis of the constructive travel
time between the old and new permanent duty stations.
The per diem, when authorized, relates only to the per-
formance of permanent change-of-station travel.
An employee on permanent duty in Frankfurt, Ger-
many, is authorized renewal agreement travel to
place of actual residence in the continental United
States with onward travel to a new permanent duty
station in Hawaii. He is accompanied by his
dependents. Travel is by air. Per diem allowance
for dependents while en route is limited to the con-
structive travel time by air between the old and new
duty stations.
An employee at a permanent duty station in
Frankfurt, Germany, is authorized renewal agree-
ment travel to place of actual residence in the con-
tinental United States, with return to a new perma-
nent duty station in London, England. He is accom-
panied by his spouse. Travel is by air. His depen-
dent son, 18 years old, does not accompany him but
proceeds by privately owned automobile from Ger-
many to the employee's new duty station in
England. The per diem allowance for the wife is
limited to that payable on the basis of the construc-
tive travel time from the old permanent duty sta-
tion to the new permanent duty station. There is
eligibility for per diem (and mileage) allowance for
the dependent son while en route.
C7009 TRANSPORTATION OF HANDI-
CAPPED STUDENTS FOR DIAG-
NOSTIC AND EVALUATION
PURPOSES
Space-required and space-available tuition free
Department of Defense Dependents Schools
(DODDS) students, who are or may be considered
handicapped under DODINST 1342.12, are
authorized transportation expenses and per diem or
actual expense allowances, as applicable, to the
same extent as prescribed in this Volume for travel
by employees on temporary duty, when competent
medical or educational authorities request a
diagnosis or evaluation under the provisions in
DODINST 1342.12, and travel is necessary in con-
nection with such diagnosis or evaluation. If those
authorities request that one or both of the student's
parents or guardian be present, either to participate
in the diagnosis or evaluation or to escort the stu-
dent, transportation expenses and per diem or ac-
tual expense allowances, as applicable are similarly
authorized for the parents or guardian.
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